Request for Proposal - Orcas Site SW Services ... - San Juan County

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3.5 Submittal RulesA. All Proposals shall be received in writing by mail or delivery service to the address inSection 3.5(B) no later than 4:00 p.m. on July 9, 2012 for opening of Proposals atthat time and date. No telephone, facsimile, or e-mail proposals will be accepted.B. One (1) unbound original and twelve (12) bound copies of the Proposal shall bedelivered in a single sealed package. If sent by the US Postal Service the packagemust be addressed to: San Juan County Administrator, 350 Court Street #5, FridayHarbor, WA 98250. If sent by a delivery service the package must be taken to 55Second Street, N., 2nd Floor, Friday Harbor, Washington, 98250. Submittals shall beclearly labeled -- “ORCAS SITE SOLID WASTE SERVICES PROPOSAL”.C. All Proposals must be signed by a person authorized to commit the applicant to theProposal and to execute agreements and contracts on behalf of the applicant.D. The County intends to negotiate a contract, or contracts, based on the Proposal(s).The terms and duration of the contract(s) are negotiable. Actual fees for servicesmay vary from the Proposal(s) if negotiations result in a better overall cost forservice to the County. All applicants must be willing, at a minimum, to provide theservices specified at the price given in their Proposal.E. Proposals must either be received by the submittal deadline. The County, at theCounty’s sole option and discretion, may reject any Proposal that is not received ontime.F. Proposals are publicly opened. Award information shall be made available as soonas practicable following opening at the time and date specified. Results shall beavailable by calling San Juan County Public Works at (360) 370.0500 and/or shall beposted at: http://sanjuanco.com/sw-rfp following award.3.6 Proposal Organization and LimitationsA. Cover Letter.B. Introduction.C. Scope of Proposal.D. Number of solid waste services provided.E. Costs (fees) for providing service(s) and how the fees were derived; including whenand how future fee increases will be determined.F. Timeline for full operational, service and transport implementation.G. Days and hours open to the public.12
H. Solid waste site operational, service and transport experience.I. Financial capacity to operate the facility for an extended period of time.J. Previously held relevant permits and associated compliance history.K. Compatibility with the existing Orcas Site Reuse facility (The Exchange).L. Estimated number of in-county jobs created.M. Innovative approaches to managing solid waste.N. Proposed term of the contract beyond the five (5) years and one (1) day provision inRCW 36.58.090(10), in the event the five year provision is applicable.O. Strategy for public communication, outreach and education.The total number of pages in the Proposal addressing items 3.6(A.-O.) is not to exceedtwenty-six (26). Twenty-six pages is equivalent to thirteen (13) 8.5”x11” sheets of paper.Item A. is limited to a single page. The required font is Arial 12, with single spacing andmargins no less than 1.0 inch.3.7 Vendor Selection Process and Implementation ScheduleA. The evaluation of vendor submittals, interviews, vendor selection recommendationand County Council approval of a selected vendor is to be completed by July 30,2012.B. Completion of contract negotiations between the County and the selected vendor aswell as a public hearing and County Council approval of the contract is expected byAugust 28, 2012.C. The successful vendor is to begin providing the full, negotiated scope of services byOctober 25, 2012.13
Page 1 and 2: Public Works DepartmentSan Juan Cou
Page 3 and 4: SectionIntroduction3
Page 5: The Orcas Site is located within th
Page 8 and 9: 2.3 Solid Waste Transport Requireme
Page 10 and 11: Section 3 - Submittal of Proposals3
Page 14 and 15: Section 4Rights of the County14
Page 16 and 17: Section 5Contract Considerations16
Page 18: The County retains the right to ins

Request for Proposal - Orcas Site SW Services ... - San Juan County

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