Request for Proposal - Orcas Site SW Services ... - San Juan County

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Section 1 - Introduction1.1 IntroductionSan Juan County is issuing this Request for Proposals from private, public, and nonprofitenterprises to operate and provide one or more solid waste services to the publicusing an area within the existing County-owned Orcas Island Transfer Station.Applicants are to submit Proposals responding to all of the components described inSection 2.0 Operational and Service Description and Requirements of this notice.The San Juan County Council has authorized this project as supporting themanagement of a portion of the solid waste generated and collected in the County.The full RFP may be viewed and/or downloaded from the County Web site athttp://sanjuanco.com/sw-rfp. Copies of the RFP may also be obtained from the SanJuan County Public Works Department, 915 Spring Street, Friday Harbor, Washington,98250, between the hours of 9:00 AM and 4:00 PM, Monday through Friday. A nonrefundablefee of $.15 per page will be charged. Payments may be made by check orexact cash. Checks shall be made payable to San Juan County Public Works.The County, at its sole option and discretion, may reject any Proposal that is notsubmitted on time. Additionally, the County reserves the right to reject any or allProposals, waive informalities, and make the award in the best interest of the County.1.2 Solid Waste GenerationSan Juan County is located in the Northwest corner of Washington State and is madeup entirely of individual islands. The population of the County is approximately 15,769with most of the population concentrated on the three largest islands – Orcas, SanJuan, and Lopez. Transportation to and from these islands is provided by theWashington State Ferry System, private barge, and air. There is no direct landtransportation route to San Juan County.County-wide, garbage tonnage has been decreasing steadily since late 2008 with mostother solid waste generation rates remaining relatively stable. Solid Waste is generatedfrom residential, business and commercial sources. There are no significant industrialsources in San Juan County.Historical solid waste volumes and weights are included in an Orcas Site InformationPackage at: http://sanjuanco.com/sw-rfp. This is provided for information purposes only.San Juan County makes no warranty or representation that the historical quantities ofsolid waste, other materials and items actually reflect future quantities of such waste,other materials or items.1.3 County Solid Waste Management FacilitiesThe County currently owns or leases and operates a system of solid waste facilitiesconsisting of the Orcas Island Transfer Station, San Juan Island Drop Box and LopezIsland Drop Box. This Request for Proposals applies only to the area of the OrcasIsland Transfer Station referred to as the “Orcas Site”.4
The Orcas Site is located within the Orcas Island Transfer Station at 3398 Orcas Road,Mile Post 5 (T37N R2W Sec 27). The Orcas Site consists of an enclosed tipping floorand trailer bay used to top load both trailer-mounted 48 – 53 foot open top garbage andcommingled recyclable materials containers. The specific boundaries of the Orcas Sitewithin the existing County-owned Orcas Island Transfer Station are provided at:http://sanjuanco.com/sw-rfp.1.4 Solid Waste Collection and TransferSan Juan Sanitation, Incorporated (SJS) conducts solid waste collection in theunincorporated portions of the County under a required certificate issued by theWashington Utilities and Transportation Commission. SJS is the only certificated hauleroperating in San Juan County. Currently, San Juan Sanitation takes all its collectedsolid waste to the Orcas Island Transfer Station. SJS may or may not continue thispractice in the future. Historically, the certificated hauler has accounted forapproximately fifty-percent of the garbage collected within the County.A significant number of residents and many businesses in the County self-haul theirown solid waste. Self-hauled solid waste is taken to all three County facilities during thehours the facilities are open to the public. Historically, self-haulers have accounted forapproximately fifty-percent of all garbage collected in the County. The County does notplan on operating the facilities beyond 2012 and is making them available for lease bynon-County entities to provide solid waste services.The Town of Friday Harbor (Town) is a municipal corporation located on San JuanIsland. The Town collects solid waste within the Town limits from both residential andbusiness customers. Beginning in mid-2010 the Town began transporting all theircollected garbage to the Skagit County Regional Transfer Station located east ofAnacortes, Washington. At the same time it began hauling commingled recyclablematerials to the Orcas Island Transfer Station. This was in response to the County’sdecision to operate its facility, located on San Juan Island, as a drop box serving onlyresidential and business self-haul customers. Because the Town is a separate planningdistrict it has the option to deliver solid waste to any facility it chooses. At this time, onlyone in-county facility, the Orcas Island Transfer Station, serves commercial customers,along with residential and business self-haul customers.Transport of solid waste from the Orcas Island Transfer Station is currentlyaccomplished using standard 48-foot open top trailer-mounted containers filled directlyfrom the tipping floors. Loads are mechanically compacted using extended boombackhoes. Loads have historically averaged 23 –24 tons using this method. Containersare covered with tarps and the trailers moved in and out of the tipping floor trailer bay byCounty employees and are staged on-site for pickup and long-haul transport. The longhaulcontractor, Waste Management Incorporated, performs this transport work under acontract with San Juan County. This contract expires December 31, 2012. All trailersare currently transported via the Washington State Ferry system to the mainland ferryterminal at Anacortes.5
Page 1 and 2: Public Works DepartmentSan Juan Cou
Page 3: SectionIntroduction3
Page 8 and 9: 2.3 Solid Waste Transport Requireme
Page 10 and 11: Section 3 - Submittal of Proposals3
Page 12 and 13: 3.5 Submittal RulesA. All Proposals
Page 14 and 15: Section 4Rights of the County14
Page 16 and 17: Section 5Contract Considerations16
Page 18: The County retains the right to ins

Request for Proposal - Orcas Site SW Services ... - San Juan County

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