NOTICE INVITING TENDER (NIT) - Safdarjung Hospital

disposal of bio medical waste within 24hrs of the generation of the waste. The authorizedagency will use the appropriate technology for the disposal of bio medical waste as per theguidelines of CPCB & DPCC.4.7 The vehicle employed for transportation of waste should be labeled and maintainedas per the prescribed norms. The agencies will follow the rules of bio medical waste andguidelines of DPCC & CPCB and Motor Vehicle Act in this respect. This hospital will notbear any responsibility for any contravention of the law of the land in this respect4.8 The authorized agency will make arrangement for weighing the waste, at eachcollection point and duly record the same in the prescribed Performa approved by thecompetent authority or his authorized officer and submit the same to the competentauthority or his authorized officer on daily basis. The record of the waste collection anddisposal will be prepared by the authorized agency. At the temporary storage site the wastewill be verified by rechecking the weight of the waste bags and the same will becountersigned by the supervisor on the H.W.M. site.4.9 The authorized agency will disinfect/wash the waste bins at the collection point andreplace the color coded liner after collecting the waste every time. The authorized agencywill disinfect/wash all the trolleys after removal of waste each time.4.10 The standardized equipments for weighing, label, vehicles, trolleys, PPE, manpower,tying material, stationary, label, permanent marker pen, appropriate puncture proofcontainer, detergent, disinfectant, stationery and any other material required for smoothfunctioning will be provided by the authorized agency. However, bins & liners will beprovided by the hospital.4.11 The authorized agency will provide the trained workers and trained Supervisors(having mobile phones facility) for collection and monitoring of waste from the generationpoint to the temporary storage point of the hospital and for record keepings. Theresponsible liasoning person must be available within the hospital for working hours tosee the complaint redressal, grievances from any area. The authorized agency will submitthe police verification reports of the manpower engaged by him. The hospital reserve theright of not allowing any person for the work having contagious diseases, doubtful ordiscourteous/suspicious behavior or any other reason in the interest of the patient careservices.4.12 The authorized agency will issue Identity card to all the manpower, duly approvedby the competent authority or his authorized officer. All the manpower will wear theproper uniform and always carry an Identity card while on duty in the hospital premises.4.13 The authorized agency will collect (Twice /thrice daily) the ‘Sharps’ separately in theappropriately labeled puncture proof containers to avoid any injury. The containershould be replaced immediately by the authorized agency after collection of the usedone. The weight of the sharps is to be recorded separately in specific register for properrecord keeping and filing of the annual report. The authorized agency will provide thepuncture proof containers for sharps waste. The authorized agency will ensure the6

minimum handling of the sharps waste to avoid the sharps injury. In case of any Sharpsinjury, the standard protocol of management is to be followed, expenditure for which willbe borne by authorized agency. The ‘Sharps’ waste will be appropriately treated &disposed off.4.14 In case of replacement of any worker, the authorized agency will intimate to thecompetent authority or his authorized officer in advance. The authorized agency will beresponsible for taking all steps to safeguard their staff members from the possible/likelyhealth hazards, to which they may be exposed while handling/managing bio medicalwaste.4.15 The authorized agency will assist the competent authority or his authorizedofficer in preparing the monthly report and annual report of the waste generated, treatedand disposed. The agency will collected all the data of waste and submit on daily basis.The authorized agency will be responsible for Liaison with DPCC and CPCB or othermonitoring agencies on behalf of the hospital for submitting the required reports anddischarging of other necessary requirement in this regard.4.16 In case of any accident of any kind occurs while handling the waste, theauthorized agency will file an accident report with DPCC & provide a copy of the same tothe competent authority or his authorized officer. The expenditure involved inrectification/repair or the treatment of any employee due to the accident whilehandling/managing the bio medical waste will be borne by the authorized agency.4.17 The authorized agency will incinerate the yellow bags, while the blue bags willbe autoclaved/microwaved/any other appropriate technology if approved byCPCB/DPCC.4.18 The competent authority or his authorized officer of the hospital reserves theright to increase or decrease the collection points/workload anytime as per therequirement without altering the cost of the work.5. CONTENT OF THE TECHNICAL BID:(Performa of forwarding letter to be attached with the technical bid enclosed asannexure-I)5.1 The authorized agency’s background.5.2 Detail of the authorization certificated & validity issued by the DPCC,photocopy enclosed.5.3 Detail of the certificates consent to Establish and consent to operate and validityphotocopy enclosed. Details of any other clearance from Govt./NCT, Delhi govt. or otherauthority for such work.7

5.4 Capacity of the equipments, along with detailed proof/photographs etc. Details ofTransportation, manpower, collection transportation, vehicle (Hood closed)a. Incinerator (capacity wise)b. Autoclave/Microwave/Hydroclavec. Details of trained manpower, collection vehicles etc.5.5 Utilization of the capacity till date.5.6 Name of the existing customer along with detail of the waste generation/disposal.5.7 The authorized agency will submit the plan for executing the work of collection,transportation and disposal of Bio medical waste in soft copy.5.8 The certificate/undertaking that no court case/show cause notice is pendingagainst the CBTWF or black listed by any Govt. organization if any, the detail of thesame be provided.5.9 Copy of PAN no./TAN no./TIN no. and service tax and EPF/ESI number beprovided.5.10. Earnest money of Rs 2,00,000/-in the shape of demand draft/Banker chequehaving at least 6 months validity, drawn in favor of Medical Superintendent, SafdarjangHospital, New Delhi to be attached with the technical bid of the Tender, failing whichTender will be treated as cancelled without any reference. Sender address should bewritten on the back side of the Demand Draft/banker cheque. Earnest money ofunsuccessful agencies will be release at the earliest.5.11. Undertaking on the firm’s letterhead that the information provided true and best ofthe knowledge and nothing is concealed therein and all the terms & conditions areacceptable to them failing which the tender is liable to be rejected. The person signs theundertaking and other documents must be authorized person and submit theauthorization/resolution of the authority to sign the same.6. CONTENT OF THE FINANCIAL BID:6.1 The financial bid will include the following:6.1.1. The total cost of collection including transportation cost.6.1.2. Cost of trained Manpower involved in collection of waste (from collection pointsas per this tender documents, it loading, unloading, transportation etc.)6.1.3. Charges on account of permission from local authorities i.e. MCD, NDMC, NCTDelhi govt. or any authority of which any permission is required for this work.6.1.4. Administrative charges, if any.8

6.1.5. Service tax any other taxes payable to the Government.6.2 There will not be any liability, whatsoever, on the Hospital Administration.6.3 The financial bid should be submitted in “TYPED DOCUMENT”. No handwritten bid shall be accepted.7. SELECTION OF THE AUTHORIZED AGENCY:The technical bid of the tender will be opened and referred to the committee forevaluation of the all the aspect including the plan for execution of the work in theinstitution/hospital. The committee, if felt necessary will inspect the facilities providedin the CBTWF to ensure capabilities of the execution of the work by the authorizedagency.The financial bids of the companies best suited will be opened to arrive the decision forselecting the authorized agency.8. TERMS AND CONDITIONS FOR THE EXECUTING THE WORK:8.1. The authorized agency must have valid authorization and consent, establishmentcertificates from the DELHI POLLUTION CONTROL COMMITTEE for the collection,transportation and disposal of the Bio Medical Waste on the date of the applying of thetender. The authorized agency must submit the photocopies of the authorization andconsent along with the validity period. The tender bid without photocopies will besummarily rejected.8.2. The authorized agency will be responsible for collection of all biomedical waste fromall points of generation, tying the bags, weighing, labeling in respect of the type of waste,date of generation, area of collection etc as prescribed for the intramural & extramuraltransportation by the BMW rules, rule 6, Schedule IV of the Bio medical WasteManagement rules. The equipments for weighing , vehicles, trolleys, PPE, manpower,tying material, appropriate puncture proof containers, stationary, label, permanentmarker pen, stationary for the record of the waste and any other material required forsmooth functioning will be provided by the authorized agency duly approved by thecompetent authority or his authorized officer of the hospital. The format of the recordkeeping register will be approved by the competent authority or his authorized officer.8.3. The authorized agency will weigh the color coded bags at point of collectioncontaining the waste and record the details of the same in respect of the generation site,quantity, name of the collector, name, designation & signature of the staff handing overthe waste. The supervisor of the authorized agency will sign the waste register beforesubmitting the same to the competent authority or his authorized officer or hisauthorized personnel. The standard equipment to weigh the waste at the site of thegeneration and will be provided by the authorized agency.9

8.4. The authorized agency will collect the waste in the covered, leak proof, color codedtrolleys from the point of the generation to the temporary storage site point. The colorcoded trolleys will be provided by the vendor and must be of four wheels sufficient forcarrying the load. The symbol of bio medical waste must be depicted of the trolleys fortransporting the biomedical waste. The number of trolleys should be sufficient to carryout the work smoothly and timely.8.5. The authorized agency will collect the biomedical waste (twice/thrice daily) the‘Sharps’ separately in the labeled, puncture proof containers to avoid any injury. Thecontainer should be replaced immediately after collection of the used one. The weight ofthe sharps is to be recorded separately in specific register for proper record keeping andfiling of the annual report. The authorized agency will provide the appropriate punctureproof containers for sharps waste. The authorized agency will ensure the minimumhandling of the sharps waste to avoid the sharps injury. In case of any Sharps injury,the standard protocol of management is to be followed, expenditure for which will beborne by authorized agency.8.6. The authorized agency will be responsible of any violation caused by his employeeduring collection, transport, treatment or disposal. The hospital will not be heldresponsible for any default.8.7. The authorized agency must give an undertaking that they will abide by theprescribed norms of the waste disposal while disposing off the waste received from thishospital.8.8. The authorized agency will work under the instruction of the competent authorityor his authorized officers. The complaints received in this regard will be referred to theauthorized agency In charge/Supervisor of the site. The complaints should beremoved/addressed immediately by taking rectifying measures and a record of the sameshould be maintained. In case of delay in addressing the problems the appropriateaction i. e. penalty will be levied on the company. The authorized agency will be heldresponsible for any act of omission/ commission of the staff of the authorized agencycommitted during the course of discharging their duties. The hospital will not be heldresponsible for any act of Omission/ commission during the discharge of work by theauthorized agency.8.9. The authorized agency will provide the regular training to their employees andmaintain the record of the training.8.10. The competent authority or his authorized officer or the authorized personreserves the right to inspect the CBTWF to monitor the disposal of the waste is beingdone as per the prescribe norms.9. GENERAL TERMS & CONDITIONS:9.1. Rates once quoted against this tender shall be valid for One Year from the date ofthe approval of the Medical Superintendent. The successful agencies are bound to10

provide the services on the rate quoted by them and approved by the competentauthority or his authorized officer of this hospital. Any hike in price at a later stage willnot be paid extra if not levied by the Govt. of India.9.2. If at any stage during the tenure of the successful authorized agency reduces theservices rate lower than the quoted rated under agreement the tender will forthwithnotify such reductions of the sales price to the undersigned immediately.9.3. The agency shall not at any point of time engage sub-contractors or transfer thecontract total or in part to any other agency.9.4. The Medical Superintendent of the hospital reserves the right to accept or reject anytender or all the tenders at any stage without assigning any reason what so ever.9.5. Rate quotations should be neatly typewritten both in figure and word or should beprinted on computer printer free from erasers, fading, cutting and overwriting and allthe pages of the tender should be numbered with proper index. Hand written quotationwill not be acceptable.9.6. All the pages of the documents submitted should be numbered and total number ofpages indicated in the forwarding note to be enclosed with technical bid.9.7. Earnest money of Rs.200,000/-in the shape of demand draft/Banker chequehaving at least 6 months validity, drawn in favor of Medical Superintendent, SafdarjangHospital, New Delhi to be attached with the technical bid of the Tender, failing whichTender will be treated as cancelled without any reference. Sender address should bewritten on the back side of the Demand Draft/banker cheque. Earnest money ofunsuccessful agencies will be release at the earliest.9.8. The successful authorized agency requires depositing Performance Security(Interest free deposit) @ 10% of the Order Value in shape of Demand Draft/Bankerscheque, Bank Guarantee drawn in favor of Medical Superintendent, Safdarjang Hospital,New Delhi. This should be valid up to 90 days after the completion of performanceobligation irrespective of its registration status before placing order to them. If thesuccessful tenderer fails to submit the Performance Security the order will be treated ascancelled.9.9. In case the successful authorized agency fails to provide the services of thecollection, transportation and disposal of biomedical waste as per the Bio medical wasteManagement Rules/guidelines of the DPCC /CPCB or as per the tender agreement, willface cancellation of the tender and their performance Security deposit will be forfeited.The firm will also be debarred for participating in future tender of this hospital.11

9.10. The successful authorized agency will submit Pre receipted bill in triplicate forpayment on or before 7 th of the every month in the name Medical Superintendent as perthe rate approved to arrange the payment to be made.9.11 The Medical superintendent or the authorized person reserves the right to deductthe penalty amount form the bill or withhold the payment is case of any default made bythe authorized agency or unsatisfactory performance or penalty levied by the monitoringagencies in defaulting the collection, disposal, transportation of the hospital waste orfilling the data etc. The salaries of the employees of the authorized agency have to bepaid in time. The competent authority has the right to observe the disbursement of thesalary to meet the obligation of the Minimum wages Act.9.12. The Competent authority or his authorized officer reserves the right to get thework done form the other authorized agencies on the competitive rates in case of theauthorized agency failure to commence the work or unsatisfactory performance In suchcase the payment made in getting the work done and penalty will be recovered from theperformance security deposit of the authorized agency and the process of black list ofthe authorized agency will be initiated.9.13. The competent authority or his authorized officer will deduct the Income tax atsource under the relevant sections of the Income tax Act, 1961 form the authorizedagency.9.14. The authorized agency will indemnify the hospital against all other damages,charges and expenses for which the hospital may be held liable or pay an account ofnegligence of the authorized agency or his employees or any person under his controlwhether in respect of accident, injury to the person or damage to the property of anymember of the public or any person or in executing the work or otherwise and againstall claims and demand thereof. The authorized agency must have an alternative plan todispose off the BM waste in case of default of the present equipment.9.15. The authorized agency will abide by the labor laws of the land in respect to dutyworking hours, minimum wages, days off, working conditions, safety, leaves. OTA,termination and rules of the EPF, ESI Act, Work men compensation Act and submit thedetail challans/ receipt of EPF ,ESI, service tax to the competent authority or hisauthorized officer on monthly/quarterly basis and submit the copy of PAN no./TAN no./TIN no. Copy of Service Tax, EPF/ESI should be submitted with Technical bid. Theliability of the same devolves on the contractor and not on Safdarjang Hospital. Theauthorized agency will indemnify the Hospital, in case of the hospital is directed tosubmit any penalty by the concerned authority in respect to the violation of anyprovisions of the above laws. The competent authority or his authorized officer reservesthe right to recover such penalty from the Performance security deposit of the authorizedagency or form the dues of the authorized agency from the hospital.9.16. The Medical superintendent reserves the right to terminate the contractwithout assigning the reason after giving one month notice to the authorized agency.12

10.1.5. Person found indulgent in smoking/drinking/sleeping on duty hours.10.1.6. Behavior of worker(s) found discourteous to any of the staff of thehospital/patients.10.1.7. Any violation of the schedule of the work provided, directions issued to theauthorized agency.10.2 The competent authority or his authorized officer or his authorized person hasa right to impose a penalty for the unsatisfactory work and delay in completion of workwithin the scheduled time. The penalty clauses will be strictly imposed and penalty ofRs.5000/- will be laid.10.3 In case, the contractor fails to commence/execute the work as stipulated inthe agreement or there is a breach of any terms and conditions of the contract thecompetent authority or his authorized officer reserve the right to impose the penalty asdetailed below :10.3.1 The work should be commenced from the date, fixed by the competentauthority. Any delay in commencing/executing the work up to 2 weeks from the date,will invite a penalty of 1% of the order value of the contract.10.3.2. In case of a delay of more than 2 weeks, the competent authority or hisauthorized officer reserves the right to get the work done from any other authorizedagency, from the open market at the competitive rates. The expenditure difference willbe recovered from the authorized agency and the contract may be terminated, if defaultcontinues for more than month. The process of blacklisting of the firm may be initiated.10.4. In case of any loss or theft, it shall be made good by the authorized agency andin event of failure on their part to do so within a period of one month, the loss shall bemade good equivalent to purchase cost by encashment of security deposit and if theamount of loss or damage exceeds the amount of security deposit, then the amount willbe recovered from the bill in one or more installations.10.5. In the event of any dispute arising out in connection with the interpretation of anyclause in the terms and condition of the contract, agreement or otherwise the mattershall be referred to the Arbitrator as appointed by the competent authority or hisauthorized officer. The contract is subject to the jurisdiction of the Court at Delhi/NewDelhi.11. FORCE MAJEUREAny failure of omission or commission to carry out the provision of this Agreement bythe contractor shall not give rise to any claim by one party, one against the other, ifsuch failure of omission or commission arises from an act of God; which shall includeacts of natural calamities such as flood, earthquake, from civil strikes, riots, curfew,14

embargoes or from any political or other reason beyond the parties control including war(whether declared or not) civil war or stage of insurrection, provided that notice of theoccurrence of any event by either party to the other shall be given within two weeksfrom the date of occurrence of such an event which could be attributed to Force Majeureconditions.12. WAIVERAt any time any indulgence or concession granted by competent authority or hisauthorized officer shall not alter or invalidate the terms of the contract not constitutethe waiver or any of the provision hereof after such time, indulgence or concession shallhave been granted. Further the failure of Safdarjang Hospital to enforce at any time anyof the provisions of the contract or to exercise any option which is herein provided, shallin no way be constructed to be waiver of such provisions not in any way affect thevalidity of the contract or any part thereof or the right of Safdarjang Hospital to enforcethe same in part or in entirely of it. Waiver, if any, has to be in writing.Sd/-Deputy Director ( Admn.)For Medical Supdt.15

GOVERNMENT OF INDIAOFFICE OF THE MEDICAL SUPERINTENDENTSAFDARJANG HOSPITAL & V.M.M.C.NEW DELHI-110029No : - T-4/HWM/2011Dated:To,Forwarding Letter(To be filled in by the authorized agency & enclosed with the technical bid)The Medical Superintendent,Safdarjang Hospital,New DelhiTender No. and date………………………………………………………Dated and Time of Tender :………………………………………………………Sir,With reference to the above Tender I/We ___________________________ am/are,designation__________________________________________ , authorized to sign/file thetender submitting herewith my/our tender documents. The tender documents arepaginated and contains from page No. 1 to …… A checklist chronologically indicatingdocuments attached in Original/copies enclosed.S. DOCUMENTS ENCLOSEDNO.1. Earnest Money Rs.2,00,000/-Yes/NoDetail of certificates,if any2. Detail of the authorization certificates &validity issued by the DPCC, PhotocopiesAuthorization3. Detail of the (i) Consent to Establish,(ii)Consent to operate certificates and validity& Details of any other clearance from Govt./NCT, Delhi govt. or other authority for suchwork. Photocopies Consent.16

4. Undertaking by the Agency as per 5.8 & 5.115. The authorized agency’sbackground.6. Capacity of the equipments7. Detail of utilization of the capacity till date.8. Name of the existing customer along withdetail of the waste9. Soft copy of plan as per condition no.5.7 oftechnical bid10. Copy of PAN no./TAN no./TIN no.11. Copy of service tax no.12. Copy of EPF/ESI no.13. Details of trained manpower, collectionvehicles etc.Deputy Director (Admn.)For Medical Supdt.Authorized signatory ofthe agency (CBTWF)17

DOCUMENTS TO BE ATTACHED WITH THE TENDERTechnical Bid:1. Earnest Money Rs.2,00,000/-2. Detail of the authorization certificate & validity issued by the DPCC,Photocopy Authorization3. Detail of the consent certificate, validity & details of trainedmanpower, collection vehicles etc. Photocopy Consent4. Undertaking by the Agency as per 5.8 & 5.115. The authorized agency’s background.6. Capacity of the equipments7. Detail of utilization of the capacity till date.8. Name of the existing customer along with detail of the waste9. Soft copy of plan as per condition no.5.7 of technical bid10. Copy of PAN no./TAN no./TIN no.11. Copy of service tax no.12. Copy of EPF/ESI no.Financial Bid:a. The total cost of collection including transportation cost.b. Cost of trained Manpower involved in collection of waste (from collectionpoints as per this tender documents, it loading, unloading, transportationetc.)c. Charges on account of permission from local authorities i.e. MCD, NDMC,NCT Delhi govt. or any authority of which any permission is required for thiswork.d. Administrative charges, if any.e. Service taxes any other taxes payable to the Government.18