March 6-7, 2009 Agenda Board of Directors Meeting Aurora, Colorado

March 6-7, 2009 AgendaBoard of Directors MeetingAurora, ColoradoVision StatementArabian Horse Association exists for growth in the number of people having a passion toown and enjoy the Arabian, Half-Arabian and Anglo-Arabian horse.Mission StatementTo promote:• growth in the interest in, and demand for the Arabian, Half-Arabian and Anglo-Arabian horse;• preservation of the integrity of the breed;• increased participation in activities involving the Arabian, Half-Arabian and Anglo-Arabian horse;• recognition by the equine industry and general public about the value and attributesof the Arabian, Half-Arabian and Anglo-Arabian horse; and• ensure services and benefits that are valuable and convenient for the AHA members.Business Deployment Plan1. Breed Growth1) Increase market share2) Increase membership3) Increase registration4) Increase breed growth via increased member participation2. Communications1) Continue to enhance communication mediums and improve upon communication network2) Regular communication for President and Youth President to membership3) Create an integrated public relations strategy to support AHA4) Effectively utilize membership recruitment tools3. Financial Stability1) Identify and improve financial performance metrics and benchmarks2) Enhance revenues3) Review Resolution 5-904. Organization Efficiency1) Set and maintain adequate standards of governance, accountability and transparency2) Move towards a paperless organization3) Improve efficiency and productivity at national events4) Data collection and data-mining – identify customer base, analyze data for March 2008Board meeting5) Develop metrics for evaluation of the EVP

March 6-7, 2009 AgendaBoard of Directors MeetingAurora, ColoradoExecutive Committee Meeting Thursday, March 5 9:00 a.m. to 5:00 p.m. 3 rd Floor President’s OfficeCompetitions Advisory Meeting Thursday, March 5 1:00 p.m. to 5:00 p.m. 2 nd Floor Conf RoomBoard Meeting Friday, March 6 8:00 a.m. to 12:00 p.m. 1 st Floor Board RoomBoard Lunch Friday, March 6 12:00 p.m. to 1:00 p.m. 3 rd Floor Open AreaInternal Audit Committee Meeting Friday, March 6 12:00 p.m. to 1:00 p.m. 3 rd Floor Conf RoomBoard Meeting Friday, March 6 1:00 p.m. to 5:00 p.m. 1 st Floor Board RoomBoard/Staff Cocktail Party Friday, March 6 5:00 p.m. to 6:00 p.m. 3 rd Floor Open AreaBoard Meeting Saturday, March 7 8:00 a.m. to 11:30 a.m. 1 st Floor Board RoomAHYA Board Meeting Saturday, March 7 8:00 a.m. to 11:30 a.m. 3 rd Floor Open AreaBoard Group Photo Saturday, March 7 11:30 a.m. to 12:00 p.m. Outside (weather permitting)Board/Youth Lunch Saturday, March 7 12:00 p.m. to 1:30 p.m. 3 rd Floor Open AreaBoard Meeting Saturday, March 7 1:00 p.m. to 5:00 p.m. 1 st Floor Board RoomAHYA Board Meeting Saturday, March 7 1:00 p.m. to 5:00 p.m. 3 rd Floor Open AreaAHYA Board Meeting Sunday, March 8 8:00 a.m. to 12:00 p.m. DoubleTree HotelMDP Meeting Sunday, March 8 8:00 a.m. to 5:00 p.m. 1 st Floor Board RoomBreeder’s Summit Monday, March 9 8:00 a.m. to 5:00 p.m. 1 st Floor Board RoomLunch will be served on the 3 rd Floor at noon each day.Friday, March 6, 2009TimeAgenda Item8:00 a.m. – 8:05 a.m. 1. Call to order (Roll Call)8:05 a.m. – 8:10 a.m. 2. Approval of Agenda✍8:10 a.m. – 8:40 a.m. 3. President’s CommentsA. Distribute/Execute Conflict of Interest FormsB. Breeder’s Summit8:40 a.m. – 8:45 a.m. 4. Consent Board Items✍A. Committee Reports✍ = Board Action Required = Attachment = Attachment Pending

March 6-7, 2009 AgendaBoard of Directors MeetingAurora, ColoradoFriday, March 6, 2009, ContinuedTimeAgenda Item8:45 a.m. – 8:55 a.m. 5. Executive Committee Meeting – Jan Decker/Lance WalkersA. Review of March 5, 2009 Executive Committee Meeting8:55 a.m. – 9:05 a.m. 6. Submit Board Minutes to Official Books – Jan Decker✍A. November 19, 2008 MeetingB. November 22, 2008 MeetingC. December 3, 2008 E-Mail VoteD. January 7, 2009 E-Mail VoteE. January 8, 2009 E-Mail Vote9:05 a.m. – 10:00 a.m. 7. Treasurer’s Report – Frank Galovic✍A. Review January 2009 Unaudited Financial StatementsB. Cash FlowC. Yearly Review of FeesD. Motion #22-11/19/08-BOD Make-Up of Competition AdvisoryCommittee MembersE. Discussion on Resolution to Increase Membership Dues10:00 a.m. – 10:15 a.m. Morning Break10:15 a.m. – 12:00 p.m. 7. Treasurer’s Report – Frank Galovic✍F. Approval of FY 2010 Budget – Gerald McDonald12:00 p.m. – 1:00 p.m. Lunch Break1:00 p.m. – 1:05 p.m. 8. Judges & Stewards Commissioner Report – George Johnson1:05 p.m. – 2:35 p.m. 9. EVP Report/AHA Department Updates – Glenn Petty/Sr. ManagementA. Executive – Glenn PettyB. Accounting – Jon BarnickelC. Customer Service – Debbie FuentesD. IT – Molly GunningE. Marketing – Dan Lawrence✍ = Board Action Required = Attachment = Attachment Pending

March 6-7, 2009 AgendaBoard of Directors MeetingAurora, ColoradoFriday, March 6, 2009, ContinuedTimeAgenda ItemF. National Events – Dauane ElkinsG. Office Services – Jackie Cuin2:35 p.m. – 3:00 p.m. 10. Organizational Efficiency Task Force – Jan Decker✍A. Policies/Procedures for Online Committee ActivityB. Nominations/Voting for Task Force Vacancies3:00 p.m. – 3:15 p.m. Afternoon Break3:15 p.m. – 3:25 p.m. 11. New Club Approval✍A. Frontier AHC – Pat Barton3:25 p.m. – 3:35 p.m. 12. AHA National Distance Commission – Cory Soltau3:35 p.m. – 3:45 p.m. 13. Arabian Breeders Sweepstakes Report – Myron Krause3:45 p.m. – 3:55 p.m. 14. Canadian National Show Commission – Gerald McDonald3:55 p.m. – 4:05 p.m. 15. Legal Review Committee Update –Myron Krause4:05 p.m. – 4:15 p.m. 16. Purebred Arabian Trust (PAT) Update – Mollie Krumlaw4:15 p.m. – 4:25 p.m. 17. Racing Commission Report – Terry Andreasen4:25 p.m. – 4:35 p.m. 18. Sport Horse National Show Commission – Allan Ehrlick4:35 p.m. – 4:50 p.m. 19. Working Western Horse Committee – Jim Hitt✍A. Team Penning Classes4:50 p.m. – 5:00 p.m. 20. U.S. National Show Commission – Myron Krause5:00 p.m. – 6:00 p.m. Board/Staff Cocktail Party – 3 rd Floor Open Area✍ = Board Action Required = Attachment = Attachment Pending

March 6-7, 2009 AgendaBoard of Directors MeetingAurora, ColoradoSaturday, March 7, 2009TimeAgenda Item8:00 a.m. – 8:20 a.m. 21. Awards Committee – Marty Kleiner✍A. Ambassador Award – Tsarina Bint RIIB. Ambassador Award – WH BodaciousC. Open Competition Award Specs8:20 a.m. – 9:00 a.m. 22. Competition Advisory Committee – Dave WaggonerA. Concurrent Classes9:00 a.m. – 9:15 a.m. 23. Internal Audit Committee – Dave Waggoner✍A. President’s ExpensesB. Retention of Audit Firm9:15 a.m. – 9:30 a.m. 24. Market Development & Promotion Committee – Dan Stevenson9:30 a.m. – 9:40 a.m. 25. Points Monitoring Committee – Pam Kittredge✍A. Walk/Jog Trail PointsB. Select Points9:40 a.m. – 9:50 a.m. 26. Youth National Show Commission – Deborah Johnson9:50 a.m. – 10:00 a.m. 27. Arabian Horse Foundation Report – Larry Kinneer10:00 a.m. – 10:15 a.m. Morning Break10:15 a.m. – 11:30 a.m. 28. Terry Andreasen ItemsA. EC/Board AccountabilityB. Long Term Strategic PlanningC. Ineffective Presidential Task Forces(i.e. IT & Organizational Efficiency)11:30 a.m. – 12:00 p.m. Group Photo✍ = Board Action Required = Attachment = Attachment Pending

March 6-7, 2009 AgendaBoard of Directors MeetingAurora, ColoradoSaturday, March 7, 2009, ContinuedTimeAgenda Item12:00 p.m. – 1:30 p.m. Board/AHYA Lunch Break1:30 p.m. – 2:30 p.m. 29. Review of BDP – Lance Walters2:30 p.m. – 2:45 p.m. Afternoon Break2:45 p.m. – 4:00 p.m. 30. Discussion – What AHA does for its’ Members – Lance Walters/Glenn Petty• Programs• What’s Working?• What’s Not Working?31. Adjournment✍ = Board Action Required = Attachment = Attachment Pending