Important Rules & Requirements - Motor Trend Auto Shows

Directory of Contractors & FacilitiesSHOW OFFICE PRIOR TO SHOWPennsylvania Auto Show6375 Flank DriveHarrisburg, PA 17112Phone: (717) 671-4300Fax: (717) 671-4303SHOW BUILDINGPA Farm Show Complex & Expo Center2301 North Cameron StreetHarrisburg, PA 17110Phone: (717) 787-5373Fax: (717) 783-8710OFFICIAL GENERAL CONTRACTORNational Convention Services145 West 30 th Street, 2 nd FloorNew York, NY 10001Phone: (212) 947-8255Fax: (212) 947-8006ELECTRICAL SERVICESBrian BurnsThe Farm Show CommissionPA Farm Show Complex & Expo CenterMain Floor Office2301 N. Cameron StreetHarrisburg, PA 17110Phone: (717) 787-5373, Ext. 228TELEPHONE SERVICEVerizon7821 New Falls RoadLevittown, PA 19055Phone: (800) 479-1919FOOD CONCESSIONAIRECenterplate2301 N. Cameron StreetHarrisburg, PA 17110Phone: (717) 233-3120HEADQUARTERS HOTELSSpringHill Suites by Marriott115 Museum DriveHummelstown, PA 17033Phone: (717) 583-2222Fax: (717) 583-2111Staybridge Suites Harrisburg920 Wildwood Park DriveHarrisburg, PA 17110Phone: (717) 233-3304Fax: (717) 233-3305SHOW MANAGEMENT COMPANYMotor Trend Auto Shows, LLC6375 Flank DriveHarrisburg, PA 17112Phone: (717) 671-4300PUBLICITY & PRESS KITSMotor Trend Auto Shows, LLC6375 Flank DriveHarrisburg, PA 17112Phone: (717) 671-4344Fax: (717) 671-4303FLORAL/PLANTS/SHRUBBERYPealers Flowers145 South Locust StreetShiremanstown, PA 17011Phone: (717) 761-5990Fax: (717) 975-0481SECURITYHarrisburg Bureau of Police123 Walnut StreetHarrisburg, PA 17101Phone: (717) 255-3010Fax: (717) 255-65473

Public Show Dates & Show HoursGeneral Show InformationThursday, January 27 through Sunday, January 30, 2011Thursday 1 p.m. to 9 p.m.Friday & Saturday 10 a.m. to 9 p.m.Sunday 10 a.m. to 5 p.m.Show LocationPA Farm Show Complex & Expo Center2301 N. Cameron StreetHarrisburg, PA 17110(717) 787-5373Headquarters HotelsSpringHill Suites by MarriottStaybridge Suites Harrisburg15 Capital Drive at I-81 920 Wildwood Park DriveHarrisburg, PA 17110 Harrisburg, PA 17110(717) 540-5100 (717) 233-3304The cut off date is December 24, 2010. The cut off date is December 28, 2010.Show OfficeThe Auto Show Office will be located in the Connector. The phone number is(717) 783-2815.ParkingWednesday, January 26 9 a.m. to 6 p.m.Thursday, January 27 9 a.m. to 9 p.m.Friday, January 28 8 a.m. to 9 p.m.Saturday, January 29 8 a.m. to 9 p.m.Sunday, January 30 8 a.m. to 5 p.m.Complimentary exhibitor parking is available if ordered in advance by using the enclosedparking permit order form. In and out privileges are only available with a Special 4-dayParking Permit. These permits are good all four days of the show. A PARKING PERMITMUST BE DISPLAYED ON YOUR VEHICLE’S DASHBOARD IN ORDER TO GAINADMITTANCE TO THE PARKING LOT ON SHOW DAYS. As show management has alimited supply of parking permits, please order only what you need. One day permits should beordered for those exhibitors only working a day or two.4

Electric and CarpetingMove-In & Set-Up InformationSunday, January 23, 2011 is reserved for installation of carpet. No freight or display trucks willbe accepted or unloaded on this day unless prior arrangements are made.Exhibitors in the Expo Hall need to have a manufacturer representative on-site tosupervise electrical placement on Sunday.Electric will be installed from overhead once your exhibits are placed. If your displayrequires the electrical cords to be run under the carpet, prior arrangements must be madewith the complex and Show Management. This will require you to have a supervisor onsite no later than 12 noon Sunday, January 23.Freight & Factory DisplaysUnloading will take place on Tuesday, January 25 beginning at 7 a.m.Exhibit Set-Up ScheduleAll labor should be ordered starting Tuesday, January 25. All crates must be emptied on Tuesdayby 6 p.m., in order for the general contractor to remove them between 6 p.m. and 8 p.m. Allexhibit areas must be ready to receive and place show vehicles beginning at 8 a.m., Wednesday,January 26, 2011.NOTE: Exhibitors should be ready for immediate move in on their scheduled move in day.Due to the wall-to-wall carpeting on the show floor, weather permitting, all vehicles must arrive formove in pre-cleaned at the dealership. In the case of bad weather or road conditions on move-inday, vehicles may be spot cleaned at the PA Farm Show Complex & Expo Center, however, largeamounts of snow and ice should be removed at the dealership or outside the exhibit hall. Anywater damage to the carpet will be billed to the exhibitor.Show VehiclesAll show vehicles must enter the building between 8 a.m. and 4 p.m. on Wednesday, January 26.All vehicles must enter the building and be moved into their display space according to thefollowing schedule.5

Move In & Set Up InformationShow Vehicles (cont.)All show vehicles must enter the building between 8 a.m. and 4 p.m. on Wednesday, January 26.All vehicles must enter the building and be moved into their display space according to thefollowing schedule.Follow signs for building entrances.All vehicles in “E” spaces will enter the Exposition Hall at the vehicle entrance located on thewest or back side of the facility. It is accessed from the HACC/Industrial Road parking lotentrance.Wednesday, January 26, 20118 a.m. – 10 a.m.Space ExhibitorE-1 Buick/Cadillac/Chevrolet/GMC10 a.m. – 12 noonSpace ExhibitorE-2 & Chrysler/Jeep/Dodge/RAME-14E-3 Mercedes-BenzE-4 Porsche-AudiE-5 BMWE-6 SuzukiE-7 VolvoE-8 VolkswagenE-9 Saab1 p.m. – 3 p.m.Space ExhibitorE-15 LexusE-17 JaguarE-18 Land RoverE-19 AcuraE-20 Open3 p.m. – 5 p.m.Space ExhibitorE-10 FordE-11 LincolnE-12 ToyotaE-13 Scion6

Move In & Set Up InformationShow Vehicles (cont.)All vehicles in North Hall will enter the facility at the east side of the main hall entrance.Follow signs for building entrances.Wednesday, January 26 - North Hall8 a.m. – 10 a.m.Space ExhibitorN-1 RouschN-2 VespaN-3 HondaN-4 SubaruN-7 Kia10 a.m. – 12 noonSpace ExhibitorN-5 HyundaiN-6 MazdaN-8 NissanN-9 Customizer VansWednesday, January 26 - Main Hall - CPO Showcase8 a.m. – 10 a.m.Space ExhibitorM-23 TurnerM-24 Lehman VolvoM-25, M-26, L.B. Smith10 a.m. – 12 noonSpace ExhibitorM-7, M-9, SutliffM-11, M-13M-12, M-14 HoffmanM-15, M-16, Sun Motor CarsM-17, M-18M-19, M-20, Bobby RahalM-21, M-2212 noon – 2 p.m.Space ExhibitorM-3, M-4, Faulkner AutoM-5, M-6 GroupM-8 BrennerChrysler/JeepM-10 Lehman Motors7

Move In & Set Up InformationShow Vehicles (cont.)Please see Show Management if you wish to have an earlier vehicle move in time onWednesday, which will be permitted, provided your space is ready to receive vehicles.Please note, in case of inclement weather, an alternate move in schedule will be used.Show Management will notify everyone on Monday, January 24 if the alternate schedulewill be needed. Please be sure to provide Show Management with a contact number.If necessary, Show Management will power wash the snow off the vehicles. It is theresponsibility of the exhibitor to dry the vehicle before it is placed on the show floor. Pleasebring adequate supplies and personnel to accomplish this task. Vehicles from car carriers needto be cleaned by the drivers prior to entering the facility.Under no circumstances should the visqueen that was installed to protect your carpet be removeduntil all vehicles are placed and detailed. Exhibitors or your porter service company will beresponsible for removal of any stains that are made by tire treads or dressing. Once all vehicles havebeen placed and detailed, exhibitors may remove the plastic and place it in the center aisle only forthe official show general contractor to pick up.Vehicle ReplacementArrangements to replace sold vehicles only must be made with show management the nightbefore under the following schedule:Friday8 a.m. - 9:30 a.m.Saturday8 a.m. - 9:30 a.m.(No removals on Sunday)Please note: All vehicles in CPO spaces must enter and exit on the Cameron Street side whilevehicles in “E” spaces must enter and exit from the vehicle entrance on the west or back side ofthe Exposition Hall. All vehicles in the North Hall will enter the facility at the east side of theMain Hall entrance. Please see show management for exact location.All vehicle replacements must be washed at the dealership except in the case of bad roadwayconditions caused by inclement weather. Vehicles cannot be placed on the show floor unlessthey are showroom ready.Supplier BoothsBooth Exhibitors may set up their space(s) beginning Wednesday, January 26 at 1 p.m. Allbooths must be completed by 4 p.m. the same day. Please report to the decorator service deskfor move in instructions.8

Move In & Set Up InformationBuilding Access During Set-UpTo provide complete security for exhibitors and their possessions, it is important that all set uppersonnel observe the following daily building access hours. Your cooperation is appreciated.Tuesday, January 25Wednesday, January 267 a.m. - 8 p.m.8 a.m. - 6 p.m.Aisle Carpeting & Hall CleaningShow Management will begin installing the aisle carpeting at 6 p.m. on Wednesday, January 26,2011. The building will be cleared of all staff at this time.9

Move Out & Building Access HoursMove Out InformationMove out will begin Sunday, January 30, 2011, at 5 p.m. and continue on Monday, January 31until 11 am. Show Management will begin removing aisle carpet at 4:30 p.m. in exhibit areaswhere the public has cleared. Exhibitors may attach battery cables at 4:45 p.m., but you may notstart vehicles until the announcement has been made to do so. Vehicles must stay off the aislecarpet to prevent delays in vehicle move-out.All vehicles are to be removed by 9 p.m. on Sunday night. If necessary, your units may be parkedon the paved lot for later pick up by your staff but they must be removed from the PA Farm ShowComplex & Expo Center by 10 a.m. Monday, January 31. Exhibits must be crated by 11 a.m.Show security ends on Monday, January 31 at 11 a.m.Literature RemovalLiterature removal after the auto show will be the responsibility of the individual exhibitor.Removal of literature that is left behind will be invoiced to the exhibitor at prevailing rates.We recommend that remaining costly literature be placed in vehicle trunks and returned toparticipating dealerships for use in their showrooms.10

Public Admission PricesTicketing & ExhibitorAccess/Admittance InformationAdults (13 and over) -----------------------$8.00Senior Citizens (62 and over)-------------$5.00Active Military (with ID) ---------------$5.00Students (with ID) -----------------------$5.00Children (7 - 12)-------------------------------- $3.00Children (6 and under) ----------------------- FREEDiscount Admission TicketsAs mandated in the Association’s Auto Show Rules and Regulations, each HATA memberdealership will receive, by UPS, 100 discount, good anytime tickets for each space rented. Thesetickets represent a savings of $5.00 off the regular adult admission price of $8.00. Eachdealership will be invoiced for $299.95.All other exhibitors requiring discount tickets may purchase these tickets in packs of twenty-five(25) only. They may be sold at the $5.00 price or given away to your family, friends, employees,or customers. You may also wish to run a special promotion, offering the discount tickets to thepublic at your place of business prior to January 23.NOTE: Please see the enclosed form for ordering your discount tickets and return the form toMotor Trend Auto Shows no later than January 5. All ticket orders must be prepaid.Exhibitor Entrance ProcedureNo passes, badges or exhibitor identification will be mailed in advance of the show.All salespersons working the show must pick up and sign for their own entrance credentials at thespecial exhibitor registration desks located at the North Hall entrance and the Cameron Streetlobby entrance. Exhibitors with badges may also use the Maclay Street entrance. A business cardand a photo driver’s license must be presented to obtain a badge.All personnel working within your exhibit area should wear suitable business attire.Exhibitors not dressed accordingly will not be admitted into the show.Employees, relatives, neighbors and friends of exhibitors without a ticket will not be eligible forfree admission to the auto show.NOTE: No one under the age of 16 years old will be permitted to enter with an exhibitor gate pass.11

Ticketing & Exhibitor Access/Admittance InformationVehicle Clean-Up PersonnelDuring all four (4) public show days, official clean-up personnel must enter through the CameronStreet Employee Entrance Door, and register at the registration desk.ThursdayFriday, Saturday & Sunday11 a.m. - 1 p.m.8 a.m. - 10 a.m.Vehicle clean-up personnel not dressed appropriately cannot be admitted during publicshow hours.An acceptable professional appearance would include the following: coveralls, company golfshirts or t-shirts, and clean blue jeans or slacks. A uniform appearance for all employeesrepresenting your company is preferred. Ripped shirts, printed t-shirts, jeans with holes, and dirtyjeans or sneakers are not acceptable show attire.12

Important Rules & RequirementsSales Office/Vehicle Space RestrictionsIn an effort to guarantee consistency within displays with regard to sales office areas and thenumber of cars per space, the following formula must be used when making plans for yourexhibit area:A. Each participating dealer within each display is permitted to have no more than one (1) 20’x 20’ (or 400 square feet) sales office area.B. One vehicle is permitted for every 250 square feet of exhibit space after deduction of thesales office square footage total.For example, if there are three dealers participating in one franchise display area, each dealerwill be entitled to 400 square feet of sales office space, or a total of 1,200 square feet. Thisamount would then be deducted from the total square footage of the display space and thebalance would be divided by 250 in order to determine the number of vehicles. Please note thata turntable or platform qualifies as two vehicles.Any questions regarding calculations of sales office areas or number of cars per space should bedirected to Motor Trend Auto Shows at (717) 671-4306.Aisles for Emergency PurposesThe Fire Department requires that all exhibitors leave one foot (1’) of space adjoining everypublic aisle and two feet (2’) of space on any border of their exhibit that adjoins another displayarea. This will allow a four-foot (4’) emergency aisle between two exhibit spaces to act as adirect fire emergency aisle that is not blocked by any vehicles.Alcoholic Beverages & Food ItemsAlcoholic beverages and/or food may not be brought into the PA Farm Show Complex & ExpoCenter.Conversion Vans & Specialty Truck DisplaysWithin conversion vehicle and specialty truck displays, a minimum of 50% of the vehicles ondisplay must be factory conversion vehicles with the remaining 50% having a minimum of $650(cost by normal industry standards) in alterations. Caps and pin-striping alone do not qualify.13

Important Rules & RequirementsFire RegulationsExhibitors must comply with all federal, state, and local fire codes which apply to places ofpublic assembly, in particular, Chapters 5, 8, and 31 of the Life Safety Code. All curtains,buntings, draping, etc., of any kind must be flameproof. Special care should be taken not toblock or obstruct any fire hose or fire extinguisher cabinets, fire pull boxes, or entrances andexits within the PA Farm Show Complex & Expo Center.Vehicle RequirementsBattery Cable - All show vehicles must have the positive battery cable disconnected and tapedusing UL approved plastic electrical tape.Gas Tank Level - The gas level cannot exceed 1/4 tank. All vehicles will be checked as theyenter the Complex to make sure that the gas level requirements have been met.Gas Cap Requirements - If the gas cap door can be opened from outside your vehicle, thevehicle must have a locking gas cap and the inside gas cap must be taped. If the gas cap doormust be unlocked from inside your car, then a locking gas cap is not necessary, but the standardinside gas cap must be taped.AC/DC Converters - Cars using AC/DC converters must have the security system fusedisconnected to prevent the public from setting off vehicle alarms.NOTE: A Fire Marshal will be on duty throughout all public hours of the auto show.Vehicle Access & Cleaning - All show vehicles, except factory display models, must beunlocked during public show hours. All vehicles must be waxed or wiped daily. The auto showcommittee and/or Show Management will inspect each display area to see that this service isprovided, with the cleaning charges being sent to the exhibitor whose vehicles have beenneglected.Exhibit BlueprintsAll exhibitors participating in the Pennsylvania Auto Show must provide a scale electricalblueprint of their display to both the PA Farm Show Complex & Expo Centerand Motor Trend Auto Shows by December 15. Contact information can be found on page 1. Besure to order your electrical needs at least forty-five (45) days before the show. Please includetelephone placement, electrical needs and the height of your display properties on yourblueprints. Blueprints can be e-mailed in DWG or PDF format to Julie.Bowman@Sorc.com.14

Important Rules & RequirementsSigns & BannersAny hanging signs must be framed and pre-approved by show management. Truss lighting ispermitted. National Convention Services has the jurisdiction on all installation work. All signsmust be professionally manufactured and have a finished surface on all edges and sides. Signscannot block the view of other exhibitors. Plastic letters, homemade and shoe polish signs maynot be used on any vehicles or in any area of your display or booth. No sales messages or pricesmay be put on the windows of any show vehicle. Nothing may be fastened to conduit orventilation units.The auto show committee voted to eliminate individual dealership signage at the auto show. Aone-meter sign board uniformly listing dealerships is the only dealer signage permitted. Enclosedin this manual is a sign order form if you wish to order signage from the official service contractor.Decorations, signs, banners, etc., may not be taped, tacked, stapled or otherwise fastened toceilings, walls, doors, painted surfaces or columns of the PA Farm Show Complex & Expo Center.In the case of a complaint, the decision on whether a sign remains or must be relocated is up toMotor Trend Auto Shows and the Association Auto Show Committee. No ceiling, wall orcolumn drapes may be altered or removed by any exhibitor.Display PlacementThe maximum permissible height for displays is 13’6” for “N” spaces and 24’ for “E” spaces.Ceiling height in the North Hall varies. Exhibitors should contact Show Management if theyhave any questions regarding ceiling height.Placement of exhibits cannot interfere, block or extend into other exhibits or block emergencyexits. An exhibitor will be asked to change the location or configuration of their exhibit orvehicle placement should they interfere with the rights of other exhibitors. All exhibits mustbe capable of standing by themselves. No supporting wires from the ceiling or draped walls willbe permitted.Exhibitor Presentation RestrictionsAn exhibitor may not, in any case, work, sell or distribute literature from any area other than thespace rented by the exhibitor. Sales presentations, distribution of literature and public surveys arestrictly forbidden from being conducted in public aisles, other exhibit spaces or any other publicareas of the PA Farm Show Complex & Expo Center.All public address systems must be kept to a volume so as not to disturb your neighboringexhibitors.15

Important Rules & RequirementsExhibitor Presentation Restrictions (cont.)Under no circumstances are helium balloons or adhesive-back decals to be given away orpermitted to be used in the PA Farm Show Complex & Expo Center. Any costs incurred by thePA Farm Show Complex & Expo Center from the use or removal of these items will be chargedto the exhibitor.Live Music at the ShowDue to ASCAP and BMI licensing restrictions, there cannot be any music played in any display atthe 2011 Pennsylvania Auto Show. Jingles and commercials produced by a factory that are theproperty of the factory can be used throughout the show.Background music through the use of a television, radio, stereo, cassette tape or laser disc cannotbe used, as this is an infringement on the original copyright.If you have any questions or wish to obtain a license from ASCAP or BMI, please contact theauto show office.Sunday SalesDue to the present Pennsylvania law, no sales may be contracted on the Sunday of the show.There are absolutely no exceptions to this rule. Investigators are always present on Sunday.The following is a quote from the Board of Vehicles Act of the Commonwealth of Pennsylvania,Section 23.d, 1 and 2.Section 23.Vehicle Shows and Exhibitions(d) Shows or exhibits on Sundays(1) Vehicle shows or exhibits shall be permitted to be open on Sundays.(2) Normal vehicle business practices shall be allowed on Sunday except that nofinal sales contract may be consummated on a Sunday.LicensingAll exhibitors must be licensed to do business in the State of Pennsylvania and have a currentsales tax number for any direct retail selling taking place from your exhibit space.16

Important Rules & RequirementsLiabilityEach exhibitor is entirely responsible for the space allotted him through his contract. Eachexhibitor agrees to reimburse the PA Farm Show Complex & Expo Center for any damage to thefloor, ceilings or walls within his contracted area.The PA Farm Show Complex & Expo Center, the Harrisburg Automotive Trade Association,National Convention Services or Motor Trend Auto Shows assume no liability or responsibility forany loss or theft. Therefore, it is the exhibitor’s responsibility to provide their own insurancecoverage for vehicles, exhibits and materials.Insurance RequirementsAll exhibitors, exhibit houses, porter service companies, and outside service companies providingany equipment or services to the 2011 Pennsylvania Auto Show or its exhibitors must provideCertificate of Insurance stating coverage while participating in the auto show.All exhibit houses must include all clients on the certificate of insurance to insure proper coverageduring the auto show.The exhibitor shall procure, at its sole cost and expense, and shall maintain in force at all timesduring the term of the auto show contract (including move in and move out), policies ofinsurance as herein below set forth, written by an insurer having a Best’s rating of at least “A”and shall deliver to Show Management evidence of such policies as set forth herein. Thesepolicies shall be endorsed in a form acceptable to Show Management to include a provision thatthe policy will not be cancelled, materially changed, or not renewed without at least thirty (30)days prior written notice to Show Management, by certified mail, return receipt requested, andstate or be endorsed to provide that the coverage afforded under the policies shall apply on aprimary and not on an excess or contributing basis with any policies which may be available toShow Management. Policies written on a “claims-made” basis are not acceptable.At least two weeks prior to the expiration of the policies, evidence of renewal or replacementpolicies of insurance, with terms and limits no less favorable as the expiring policies, shall bedelivered to Show Management. Deductibles of self-insured retention above $25,000 willrequire approval from Show Management.1. A Commercial General Liability insurance policy (I.S.O. Form CG 00 01or equivalent approved by Show Management) in the Exhibitor’s name with HarrisburgAutomotive Trade Association; the State Farm Show Commission; Motor Trend Auto Shows,LLC; Source Interlink Companies, Inc. and its subsidiaries and affiliates named as additionalinsured (I.S.O. Form CG 20 10 or equivalent approved by Show Management) with limits ofliability in the amounts of $2,000,000 Occurrence/ $2,000,000 Aggregate on a combined singlelimit basis for injuries to persons (including death), contractual liability and damage to property.17

Important Rules & RequirementsInsurance Requirements (cont.)2. Automobile and Truck Liability Insurance Policy in the Exhibitor’s name with HarrisburgAutomotive Trade Association; the State Farm Show Commission; Motor Trend Auto Shows,LLC; Source Interlink Companies, Inc. and its subsidiaries and affiliates named as additionalinsured with limits of liability in the amount of $2,000,000 each occurrence, on a combined singlelimit basis for claims for bodily injuries (including death) to persons and for damage to propertyarising out of the ownership, maintenance or use of any owned, hired or non-owned motorvehicle.3. Worker’s Compensation Insurance (including Employer’s Liability Insurance) with limits of$1,000,000/$1,000,000/ $1,000,000.4. Any additional insurance policies necessary to obtain required permits or otherwise complywith applicable law ordinances or regulations regarding the performance of your contract.Exhibitor shall provide to show management a Certificate of Insurance as evidence of suchaforementioned policies at least thirty (30) days prior to the auto show; however, if requested byShow Management, the Exhibitor shall deliver to Show Management within 10 days of therequest a copy of such policies, certified by the insurance carrier as being true and complete.The Certificate of insurance must (1) indicate the I.S.O. Form used by the carrier, (2) be signedby an authorized representative of the insurance carrier, (3) disclose any deductible, self-insuredretention, aggregate limit or any exclusions to the policy that materially change the coverage, (4)indicate that Harrisburg Automotive Trade Association; the State Farm Show Commission;Motor Trend Auto Shows, LLC; Source Interlink Companies, Inc. and its subsidiaries andaffiliates are additional insured on all policies (except Worker’s Compensation), (5) reference theauto show name and location on the face of the Certificate and (6) expressly reference theinclusion of all required endorsements. If requested by Show Management, the Exhibitor mustfurnish within thirty (30) days of a request proof that the person signing the Certificate isauthorized by the insurance carrier. If, at any time during the period of this Contract, insuranceas required is not in effect, or proof thereof is not provided to Show Management, ShowManagement shall have the options to: (1) direct the Exhibitor to suspend work with noadditional cost or extension of time due on account thereof, (2) obtain the required insurance atExhibitor’s expense providing Show Management with coverage immediately, or (3) treat suchfailure as an event of default.The Contractor shall immediately file with Show Management (with a copy to the EventServices Dept.), 6375 Flank Drive, Harrisburg, PA 17112, a notice of any occurrence likely toresult in a claim against Show Management.Show Management and/or the official show general contractor may request verification of thispolicy during move in of the auto show before any services or equipment may be provided.18

Important Rules & RequirementsInsurance Requirements (cont.)All policies must show coverage from the first move in date, January 24 to the last move outdate, January 31. All insurance policies must be completed correctly.This Certificate of Insurance must be received by Motor Trend Auto Shows no later thanDecember 27, 2010.NOTE: This deadline will be strictly enforced. Access to the building may be denied to thosecontractors that have not provided a policy to Show Management on or before the deadlinedate of December 27.A sample of a correctly completed insurance policy is enclosed in this manual for yourreview. Please be sure to add the additional insured to your policy.19

CERTIFICATE OF INSURANCEPRODUCERYOUR INSURANCE COMPANY111 MAIN STREETYOURTOWN, PA 00000555-555-5555INSUREDJOHN DOE EXHIBITOR1234 MAIN STREETANYWHERE, PA 00000COVERAGESTHIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIODINDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THISCERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.COLTRAAATYPE OF INSURANCEGENERAL LIABILITYCOMMERCIAL GENERAL LIABILITYOWNERS & CONTRACTOR’S PROT.ANY AUTOALL OWNED AUTOSSCHEDULED AUTOSHIRED AUTOSCLAIMS MADEAUTOMOBILE LIABILITYNON-OWNED AUTOSGARAGE LIABILITYEXCESS LIABILITYUMBRELLA FORMOTHER THAN UMBRELLA FORMWORKER’S COMPENSATIONANDEMPLOYER’S LIABILITYOTHERCERTIFICATE HOLDEROCCURMOTOR TREND AUTO SHOWS, LLC6375 FLANK DRIVEHARRISBURG, PA 17112POLICY NUMBERXXXXXXXXISO FORM: XXXXXXXXXXXXXXISO FORM: XXXXXXXXXXXXXXISO FORM: XXXXXXPOLICY EFFECTIVEDATE (MM/DD/YY)CANCELLATIONAUTHORIZED REPRESENTATIVEcompanies affording COVERAGEISSUE DATE (MM/DD/YY)xx/xx/xxTHIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERSNO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.companylettercompanylettercompanylettercompanylettercompanyletterABCDEMY INSURANCE COMPANYPOLICY EXPIRATIONDATE (MM/DD/YY)limitsEACH OCCURRENCE$ 2,000,000.DAMAGE TO RENTED PREMISES(EA OCCURENCE)$ 2,000,000.MED EXP (ANY ONE PERSON) $ 2,000,000.PERSONAL & ADV INJURY $ 2,000,000.GENERAL AGGREGATE $ 50,000.PRODUCTS–COMP/OP AGG $ 5,000.$ 2,000,000.COMBINED SINGLE LIMIT(EA ACCIDENT)BODILY INJURY(PER PERSON)BODILY INJURY(PER ACCIDENT)PROPERTY DAMAGE(PER ACCIDENT)EACH OCCURRENCEAGGREGATESTATUTORY LIMITSEACH ACCIDENTDISEASE–POLICY LIMITDISEASE–EACH EMPLOYEE$ 1,000,000.$ 1,000,000.$ 1,000,000.SAMPLEDESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMSMOTOR TREND AUTO SHOWS, LLC (A DIV OF SOURCE INTERLINK COMPANIES, INC.), CONVENTION CENTER AND AUTO DEALERS ASSOCIATION ARENAMED AS ADDITIONAL INSURED ON ALL POLICIES EXCEPT WORKER’S COMPENSATION. SEE ATTACHED FORM CG2010 INSURANCE TO APPLY ONPRIMARY BASIS. AUTO SHOW: ABC AUTO SHOW, 1000 MAIN STREET, WHEREVER, PA. DATES OF SHOW INCLUDING MOVE IN & MOVE OUT.SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORETHE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TOMAIL ____ 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THELEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION ORLIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENT OR REPRESENTATIVES.$$$$$

POLICY NUMBER:THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.ADDITIONAL INSURED – OWNERS,LESSEES OR CONTRACTORS – SCHEDULEDPERSON OR ORGANIZATIONThis endorsement modifies insurance provided under the following:commercial general liability coverage partSCHEDULEName of Person or Organization:MOTOR TREND AUTO SHOWS, LLC6375 FLANK DRIVEHARRISBURG, PA 17112COMMERCIAL GENERAL LIABILITYCG 20 10 03 97(If no entry appears above, information required to complete this endorsementwill be shown in the Declarations as applicable to this endorsement.)WHO IS AN INSURED (Section II) is amended to include as an insured the person ororganization shown in the Schedule, but only with respect to liability arisingout of your ongoing operations performed for that insured.SAMPLECG 20 10 03 97 Copyright, Insurance Services Office, Inc., 2000 page 1 of 1

Show Services InformationExhibitor Services Provided in Vehicle Space Rental ChargeThe Pennsylvania Auto Show will be providing and paying for the following items and servicesin connection with all vehicle displays:• Wall-to-wall exhibit carpet in the North Hall and Expo Hall• Plastic will be installed to protect your carpet prior to show opening• Themed carpet in all public aisles in the North Hall and Expo Hall• Daily vacuum service for all exhibit carpet, turntables and platforms• Daily emptying of all exhibit area waste containersEach exhibitor is responsible for the rental and payment of tables, chairs, desks, waste cans andany other item used within their display. Cleaning of factory displays and vehicles is theresponsibility of the exhibitor.Headquarters HotelsArrangements have been made with the SpringHill Suites by Marriott and the Staybridge SuitesHarrisburg hotels for special exhibitor rates prior to and during the show. The room block islisted under the Pennsylvania Auto Show.The SpringHill Suites by Marriott is located at 115 Museum Drive in Hershey, PA. The rate is$83 for single or double accommodations. The cut-off date for reservations is December 24,2010. Please call the hotel directly at (717) 583-2222 to reserve your room.The Staybridge Suites Harrisburg is located at 920 Wildwood Park Drive in Harrisburg, PA.The rate is $83 for single or double accommodations. The cut-off date for reservations isDecember 28, 2010. Please call the hotel directly at (717) 233-3304 to reserve your room.SecurityShow Management will provide 24-hour guard service on the show floor, beginning on Sunday,January 24 at 8 a.m. and concluding on Monday, January 31 at 12 noon. If your display containssomething of particular value, it is recommended that you secure it overnight.Please note if you need to hire booth security, you must utilize the auto show’s approved eventsecurity company for insurance purposes. The security for this show is coordinated by theHarrisburg Police Department. Please contact Show Management if you have any specificquestions regarding security.NOTE: The Harrisburg Automotive Trade Association and Motor Trend Auto Shows, LLCcannot be held responsible for the theft of items missing from exhibitor areas.20

Show Advertising & PublicityAdvertisingMotor Trend Auto Shows, LLC, under the guidance and direction of the Auto Show Committee,is responsible for the placement and production of the multi-media show advertising campaign.Exhibitor SupportAll dealerships, factories and dealer advertising groups are asked to proudly support the 2011Pennsylvania Auto Show by advertising your participation in the show. Your usual radio,television and print ads may be supplemented with a voice-over or drop-in auto show mention.(Example: “See the New 2011 Fords at the Pennsylvania Auto Show, January 27 through 30.”)The Harrisburg Automotive Trade Association greatly appreciates any show advertising you areable to incorporate into your regular paid or contracted advertising schedules.Souvenir Show Program BookAn Official Souvenir Show Program Book will be published in conjunction with the show. Thisattractive show publication, with a full-color cover, is given free of charge to each familyattending the show and will serve as both a souvenir and an excellent reference source, a floorplan, editorials, and photographs of all show features. Manufacturers, dealer advertising groups,individual dealers and allied show exhibitors are encouraged to place an ad in the Program Book.Public RelationsAuto show press kits, pre-show releases, newspaper special sections and all promotional showpublicity will be coordinated by Motor Trend Auto Shows.Please contact the office at (717) 671-4344 for any public relations needs that you may have.Are you planning to bring a special display, concept car, pre-production model or unique featureto the show? Please notify Motor Trend Auto Shows by December 29 to ensure that it isincluded in the overall show publicity.A press room located in the Auto Show Office will be staffed during all show days. Pleaseforward all press materials directly to the PA Farm Show Complex & Expo Center to arrive noearlier than January 24 with the package clearly labeled “Pennsylvania Auto Show Press Room”.21

General Contractor InformationServices for the 2011 Pennsylvania Auto Show will be provided by:NATIONAL CONVENTION SERVICESCONTACT: Exhibitor ServicesPHONE: (212) 947-8255FAX: (212) 947-8006ADDRESS: National Convention Services145 West 30 th St., 2 nd FloorNew York, NY 10001Web Site: www.ncsevents.comNational Convention Services will staff their Exhibitor's Service Desk beginning on Monday,January 24 and continue through Sunday, January 31, 2011.SHIPMENTS:All shipments must be prepaid and are to be addressed as follows:ADVANCE SHIPPING ONLY:(prior to January 17)(Name of Manufacturer)2011 Pennsylvania Auto Showc/o National Convention ServicesAtlas Van Lines1201 Greenwood RoadYork, PA 17404The above address is for shipments that are scheduled to arrive before January 17.Shipments that are scheduled to arrive at the PA Farm Show Complex & Expo Center can onlybe accepted beginning at 8 a.m. on Monday, January 24. Freight deliveries prior to this datewill not be accepted by the PA Farm Show Complex & Expo Center. Shipments to the showbeginning Monday, January 24 should be labeled:PA FARM SHOW COMPLEX ONLY:(Name of Manufacturer)2011 Pennsylvania Auto Showc/o National Convention ServicesPA Farm Show Complex & Expo Center2301 N. Cameron StreetHarrisburg, PA 1711022

Discount Admission Tickets Order FormMAIL TO:2011 Pennsylvania Auto ShowMotor Trend Auto Shows, LLC6375 Flank DriveHarrisburg, PA 17112Phone: (717) 671-4306Secure Fax: (630) 963-6209Advance Discount Admission Tickets will be available in packs of 25 at a cost of $5.00 each,which is a savings of $3.00 off the regular adult admission price. Each pack sells for $125.00PROCEDURE FOR ORDERING YOUR TICKETS: Complete the order form below,indicating the number of ticket packs you desire. This order MUST be accompanied by a check.Unused tickets are not refundable.Your order for tickets, in packs of 25 ONLY, should be mailed to the address above.Quantity of Packs Desired __________ @ $125.00 Each = $__________ Enclosed(Packs of 25)Please print or type the following information:**COMPANY:STREET ADDRESS:(Tickets will be shipped to this location via UPS. No P.O. Boxes.)CITY: STATE: ZIP:SPACE OR BOOTH NUMBER(S): TELEPHONE #: ( )AUTHORIZED BY:Print NameSignatureTITLE:DATE:** NEW CAR DEALER MEMBERS OF HATA SHOULD NOT RESPOND TO THISFORM UNLESS THEY NEED ADDITIONAL TICKETS, SINCE EVERY HATADEALERSHIP WILL RECEIVE AND BE INVOICED FOR ONE HUNDRED (100)DISCOUNT TICKETS.Make all checks payable to: Pennsylvania Auto ShowDeadline Date for Orders: January 10, 201123

Electrical Service Order FormMAIL TO: 2011 Pennsylvania Auto Show6375 Flank DriveHarrisburg, PA 17112PHONE: (717) 671-4323FAX: (717) 671-4303I hereby request the following electrical service for our exhibit or our supplier booth:Advance Rate (prior to December 17)110 Outlet at $110 each220 Outlet (single phase) 220 Outlet (three phase)20 & 30 amp - $185 each 20 & 30 amp - $215 each40 - 60 amp - $265 each 40 - 60 amp - $300 each70 - 100 amp - $400 each 70 - 100 amp - $430 each200 amp - $770 eachAny order received after December 17 will be assessed a $75 surcharge/order.PAYMENT MUST BE RECEIVED WITH ORDER.Electrical charges are the responsibility of the exhibitors. Electrical service is not included forany vehicle or booth spaces. Please include a floor plan showing electrical placement with thisform.Full description of my electrical requirements are:Company:Address:City: State: Zip:Space or Booth #s: Manufacturer: Date:Authorized By:Title:PLEASE RETURN THIS FORM BY DECEMBER 17 FOR ALLELECTRICAL NEEDS. THE ELECTRICIAN WILL NOT PLACE ANYELECTRICAL LINES UNLESS A COMPLETED SIGNED “ELECTRICALSERVICE ORDER FORM” IS RECEIVED.24

2011 Pennsylvania Auto ShowParking Permit Order FormComplimentary exhibitor parking with “in and out” privileges is available for the PennsylvaniaAuto Show when a Special 4-day Parking Permit is ordered in advance. These permits are goodfor all four show days, Thursday, January 27 through Sunday, January 30, 2011. A PARKINGPERMIT MUST BE DISPLAYED ON YOUR VEHICLE’S DASHBOARD IN ORDERTO GAIN ADMITTANCE TO THE PARKING LOT ON SHOW DAYS.Number of 4-Day Permits:One day parking permits can also be ordered. These permits do NOT allow “in and out”privileges and are good for one day only.Number of One Day Only PermitsPROCEDURE FOR ORDERING: Complete the order form below. Please print or type theinformation. Show management has a limited supply of parking permits, please limit yourorders.COMPANY:STREET ADDRESS:(Permits will be shipped to this location via UPS. No P.O. Boxes.)CITY: STATE: ZIP:SPACE OR BOOTH NUMBER(S): TELEPHONE #: ( )AUTHORIZED BY:Print NameSignatureTITLE:DATE:Please mail this order form to:Pennsylvania Auto Show6375 Flank DriveHarrisburg, PA 17112Telephone: (717) 671-4323Fax: (717) 671-4303Deadline Date for Orders: January 12, 201125