Spring 1999 - British Milers Club

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BMC April 1999 6/6/99 9:07 pm Page 42The BMC ConstitutionThe inaugural and successful British Milers’ Club AGM and Congress was held in Stafford on Saturday27th October 1998. One of the important items on the AGM Agenda was a proposal for a new constitution,prepared by Frank Horwill and Peter Thompson under the auspices of the committee, to reflect the currentand projected needs of the Club administration. The principal changes include the re-defining of Membershipcategories, the recognition of Regional Committees and the formation of National Sub-Committees to carryout much of the day to day running of the Club’s activities.1. Name and ObjectsThe name of the organisation shall be the BritishMilersÕ Club, hereinafter referred to as the Club,or BMC. The Club shall abide by the Rules andRegulations of the National Governing Body forAthletics. The objects of the organisation shallbe :-• to raise the standard of British men’s andwomen’s middle distance running to worldsupremacy.• to increase the knowledge of coaches andothers interested in these events.• to increase participation in and gain widerrecognition of the middle distance events.2. Membershipa Full Membership shall be open to athleteseligible to represent Great Britain and NorthernIreland who achieve the ClubÕs qualifyingstandards, and to qualified coaches.b Associate Membership shall be granted toothers, including athletes excluded in 2a),deemed to have qualities to promote the objectivesof the Club. The National Committee shalluse its discretion in granting Associate Membersthe privileges of Membership.c The qualifying standards for Membershipshall be decided by the National Committee andapproved by the members at the Annual GeneralMeeting.d Life Membership may be awarded foroutstanding performances or services to theClub. Members to be elected to LifeMembership shall be nominated by the NationalCommittee and approved by the members at theAnnual General Meeting.e All desirous of becoming members shallcomplete an application form approved by theNational Committee. The MembershipSecretary shall have the authority to admit toMembership those who submit a satisfactoryapplication form and make payment of therequired joining fee and first annualsubscription.3. Subscriptionsa The annual subscription rate and joining feeshall be set at the Annual General Meeting.b Any alteration to the subscription rate shall beapproved by a simple majority of members at aGeneral Meeting.c Any member more than 6 (six) months inarrears shall be, at the discretion of the NationalCommittee, deemed to have forfeitedmembership and its benefits, and may not bereinstated until all arrears have been paid up.4. National Committeea The ClubÕs business shall be managed by aNational Committee, hereinafter referred to asthe Committee.b The Committee shall be elected at the AnnualGeneral Meeting and shall consist of:-Chairman, Vice-Chairman, National Secretary,Treasurer, Membership Secretary, RegionalSecretaries and up to 8 (eight) members.c The Committee shall have the power to cooptup to 3 (three) additional members or toreplace any of its members.d Committee meetings shall be as and when theCommittee thinks necessary but there shall benot less than 3 (three) such meetings in any oneyear.e A quorum for the meeting of the Committeeshall consist of 5 (five) members.f If a quorum is not present within 15 (fifteen)minutes of the specified commencement time,the meeting shall be adjourned.g Any proposal which is called to vote shallhave the votes cast and the declared resultrecorded in the minutes.h The Chairman shall be entitled to a castingvote in the event of a deadlock.i The Vice-Chairman shall be entitled to act asChairman in the ChairmanÕs absence. If neitherare present at a meeting, the members shall electan acting Chairman from those memberspresent.j Regional secretaries may appoint a deputyfrom their Regional Committee to act in theirabsence. Such deputies shall be entitled to vote.k Minutes of all Committee meetings shall becirculated, then approved and signed by theChairman at the following Committee meetingand entered into a Minutes Book.5. National Executive Committeea The National Committee may delegate to aNational Executive Committee, comprising theChairman, Treasurer, National Secretary andone other elected officer or Committee memberfor the day-to-day running of the Club.b The National Executive Committee shallreport fully to the next meeting of theCommittee all actions it has taken.6. National Sub-Committeesa The National Committee may also delegateto National Sub-Committees, hereinafterreferred to as the Sub-Committees, for the dayto-dayrunning of the Club in relation to:-¥ Organisation of Races¥ Publications¥ Education and Training¥ Finance and Administration¥ Publicity, Sponsorship and Fund Raisingb The Chairman and members of each Sub-Committee shall be subject to the prior approvalof the Committee.c Each Sub-Committee shall have at least oneindividual who is a member of the Committee.d Sub-Committee meetings shall be as andwhen the Sub-Committee thinks necessary butthere shall be not less than 2 (two) suchmeetings in any one year.e A representative of each Sub-Committeeshall report fully to the next meeting of theCommittee all actions they have taken.7. Regional SecretariesThese positions shall be elected at the AnnualGeneral Meeting.a Regional Secretaries may form RegionalCommittees for the day-to-day running of theClubÕs business within that Region.b Regional Committee meetings shall be as andwhen the Regional Committee thinks necessary.c Regional Secretaries shall report fully to thenext meeting of the Committee all actions theyhave taken.d All activities within a region shall be coordinatedthrough the National Committee and,where possible, not conflict with national activities.8. President and Vice-PresidentsThese positions shall be elected at the AGMfrom the current membership. Individuals soelected may attend committee meetings andvote only at the ChairmanÕs discretion They willnot be liable to pay the annual subscription.9. General Meetingsa The Club shall in each year hold a GeneralMeeting as its Annual General Meeting(AGM), in addition to any other GeneralMeetings in the year.42BMC News : Spring 1999
BMC April 1999 6/6/99 9:07 pm Page 43The BMC Constitutionb The AGM shall be held not later than 31stOctober in any year, in any appropriate place asapproved by the Committee.c All General Meetings other than the AGMshall be called Extraordinary General Meetings.d Members shall be given at least 28 (twentyeight) days notice of the AGM via the athleticpress, and at least 14 (fourteen) days notice ofExtraordinary General Meetings.e All matters for inclusion in the AGM shall bereceived by the National Secretary at least 21(twenty one) days before the meeting.f An Extraordinary General Meeting shall becalled by the National Secretary within 21(twenty one) days of the receipt by him of arequisition signed by at least 50 (fifty) members,stating the business to be brought forwardbefore such a meeting.g A quorum for a General Meeting shall consistof 10 (ten) members.10. Proceedings at the Annual GeneralMeetingThe business at the meeting shall be:a To receive and consider the Annual Report ofthe Treasurer (to include the Income andExpenditure Account and the Balance Sheet)and the Annual Reports of the NationalSecretary, the Chairs of the National Sub-Committees and the Regional Secretaries.b The election of the Officers, the President,Vice-President and Committee members for theensuing year.c To transact any other business.All resolutions put to the vote must beapproved by a majority of members entitled tovote. The Chairman shall decide the manner ofvoting.11. Proceedings at Extraordinary GeneralMeetingsThe business of the meeting shall be conductedas directed by the Chairman.12. Alterations to the ConstitutionThe Constitution shall be altered only at aGeneral Meeting by a two-thirds majority ofmembers present and voting; proxy votes shallnot be allowed. A quorum for such a GeneralMeeting shall not be less than 20 (twenty)members. Any alteration made shall take effectimmediately.13. PublicationsThe term ÔpublicationÕ shall refer to any and allmaterial published in any medium which isavailable within the public or private domainand purports to represent the BMC. Such publicationsshall specifically include the ClubMembership Application Form, the ClubMagazine, the Club Internet Web site, and PressReleases. All publications must receive priorapproval from the Committee, the Chairman orNational Secretary.a The Committee shall publish a clubmagazine, with the title of BMC News, at leasttwice a year, comprising a ÔSpringÕ issue and anÔAutumnÕ issue.b The Committee shall oversee the operation ofthe BMC Web site on the Internet. At eachCommittee meeting a report shall be presentedon the activity of this site, with proposedchanges and updates.14. Advertising, Sponsorship and FundRaisingAll advertising, sponsorship and fund raisingactivities shall be co-ordinated by theCommittee.a No member, or their agents, shall make representationin the name of the BMC without theprior approval of the Committee.b Any unauthorised activities in this area shallmake the member, or members, liable toexpulsion from the Club.c A person so expelled shall have the right ofappeal to the Committee and may have anThe British Athletics Endurance Initiative 1998(continued from page 35)¥ That a definite policy be adopted ontravelling expenses and athletes made accordinglyaware.¥ That further debate is needed concerning10,000m races. Although the athletesquestioned have indicated a preference for onerace early in the season and one late, thesupport given so far does not warrant the effortinvolved in putting the races on. The experimentof combining the Initiative with the CAUChampionships has only been a partial success.For any event to be well supported, there mustbe a "quality" pacemaker e.g. a Kenyan and,perhaps, the incentive provided by competitorsfrom other European countries. This should bethe model for any 10,000m race we stage.¥ That consideration be given to putting on anyraces outside the BMC NIKE Grand Prix atweekends, and preferably on Saturday eveningswhen the weather conditions are likely to bebetter (i.e. wind) due to the problem manyworking athletes have in travelling midweek.This is essential for any 10,000m race staged.independent representative present at anyhearing.15. Accountsa The Treasurer shall keep an account showingdetails of all sums of money received and sent.This account shall be available at each meetingof the Committee.b All outgoing cheques shall be signed by theTreasurer, the Chairman, or other Officer asauthorised by the Committee.c All accounts containing Club funds shall beunder the direct control of the Treasurer, whoshall have the sole right to establish newaccounts, as deemed necessary for the financialwell being of the organisation.16. AuditA statement of audited accounts shall bepresented annually.17. Interpretation of the RulesThe interpretation of the rules shall be theprerogative of the Committee.18. DissolutionIn the event of the ClubÕs dissolution its netassets shall be realised and donated to a charitynominated by a majority of the members at anExtraordinary General Meeting.¥ That consideration be given again to stagingat least one race in conjunction with the UKwomenÕs League to bolster both the size andstandard of the field. We already have anundertaking from the League officials that theywould give it serious consideration for nextyear. This could even be a direct replacementfor the Regional events, e.g. staging races witheach of the four Divisions, and is worth consideringtoo for the men.¥ That sponsorship permitting the Initiativerace programme be upgraded to include moreEuropean/African guest runners as a moreeconomic and practical alternative to sendingour leading runners overseas all the time.¥ That as the Initiative is now totally under theauspices of PAS, athletes funded through PASbe urged to compete in the Initiative as a priorityrather than always seeking races overseas.¥ That there should be some definite competitivereward for success in the Initiative races,such as international opportunities.¥ That more juniors be formally encouraged toparticipate in races through PAS and/or theJunior Commission.BMC News : Spring 1999 43
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Spring 1999 - British Milers Club

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