Copyright LRA and PHD Thesis - Supervisors - University of Leicester
Copyright LRA and PHD Thesis - Supervisors - University of Leicester
Copyright LRA and PHD Thesis - Supervisors - University of Leicester
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1.0<strong>Leicester</strong> eTheses<strong>Copyright</strong>, Open Access & Practical Issuesfor <strong>Supervisors</strong>Gareth J JohnsonDocument Supply &Repository ManagerDavid Wilson Library<strong>University</strong> <strong>of</strong> <strong>Leicester</strong>8 th February 2011www.le.ac.ukethesis@le.ac.ukcopyright@le.ac.uk
Regulations at <strong>Leicester</strong>• For students’ final, corrected thesis:– Two print copies required to be submitted• To the Graduate School <strong>of</strong>fices• Must include signed paperwork– One digital replica required to be submitted• To the institutional repository (<strong>LRA</strong>)– Most if not all UK HEIs now require this too• Graduate School & Library web pages– Provide more information, documentation & guidance– Library student training via SDSS programme
<strong>Leicester</strong> eTheses Today• e<strong>Thesis</strong> is an electronic facsimile <strong>of</strong> the print– Close as allowed under copyright & other restrictions– Hosted on the institutional repository– Print is the “definitive version”• Theses show up in monthly top 10 <strong>LRA</strong> items– The <strong>Leicester</strong> Research Archive (institutional researchrepository)– <strong>Leicester</strong>’s research output globally desirable resource– Readership 10 – 100 times greater than print– Evidence points to no impact on publishing
Benefits <strong>of</strong> Open Access eTheses• Enhances accessibility & discoverability• Enhanced global readership prospects• Protects against plagiarism• Increases visibility• Enhances pr<strong>of</strong>essional visibility & early careerreputation• Pr<strong>of</strong>essional recognition for your scholasticcontribution• Increases citation & referencing• More visible work is more likely to be cited• Citations crucial for pr<strong>of</strong>essional advancement• Permanent, stable URL link for life
What Happens to the e<strong>Thesis</strong>?• It will go into– <strong>Leicester</strong> Research Archive & EThOS• Scholars will find it via:– Specialist search tools (e.g. OpenDOAR search)– Index to Theses Online– Google (<strong>and</strong> other search engines)– Visitors to the <strong>LRA</strong>/EThOS or direct links• Older theses also being added to both EThOS &the <strong>LRA</strong>
<strong>Copyright</strong> Issues• UK legislation differs depending thesis format– <strong>Copyright</strong>, Designs & Patents act 1988 (amended)• Print thesis– “for purposes <strong>of</strong> examination” exemption• No permission needed to use less than a substantial portion<strong>of</strong> third party material• Required to acknowledge source• Digital ethesis– Considered to be “communicated to the public”• Permission required to include third party material• Appreciation <strong>of</strong> copyright required• Formal written/emailed audit trail required– Verbal assurance not sufficient
Start requestingpermissionsThe less timethey leave…The greaterthe….Permissions allagreed & recorded
Other Issues• Does their thesis contain sensitive information?– Commercial, ethical or otherwise confidential– Funder restrictions or conditions on sharing• Planning to publish thesis elements– Concerns over restrictions– Permission to include an item in a thesis is NOTpermission to include in another publication• Might mean can’t make the theses availableelectronically as is…
Delaying Online Availability• Temporary Moratorium– Up to three year delay after date <strong>of</strong> PhD award– Delay allows for publication from thesis– Not added to <strong>LRA</strong>/EThOS until expiry date• Embargo– Three year rolling reviewed restriction– Only granted for ethical, commercial or security reasons– Apply to Senate via the Graduate School 3 monthsBEFORE submission– Requires supervisor co-signature & support• Alternative –> edited version on <strong>LRA</strong>
Practicalities• Discuss e<strong>Thesis</strong> issues with supervisor– <strong>LRA</strong> team & <strong>Copyright</strong> Administrator canadvise• At final submission students– Can request a moratorium– Can note an embargo if one has beenapproved• Has to be granted by Senate before submission• Must provide the <strong>LRA</strong> team with an electronic(PDF) thesis copy in all cases
Support & Advice• Graduate School for thesis submission, forms etc.– www.le.ac.uk/departments/gradschool/resources/thesis• Library provides advice on archiving, copyright etc.– www.le.ac.uk/li/lra & www.le.ac.uk/copyright– Contact ethesis@le.ac.uk or copyright@le.ac.uk• IT Services provides advice on creating PDFs– Contact ithelp@le.ac.uk• Direct students to supervisors– To advise on suggested moratorium periods, embargos &publication
QuestionsThese slides are made available under Creative Commons 3.0UK Attribution-Non-Commercial-Share Alike License
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