Harnett County Fire Sprinkler Maintenance Equipment Information

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COUNTY OF HARNETTLILLINGTON, NORTH CAROLINASPECIFIEDTERMS AND CONDITIONSFOR FIRE SPRINKLER SYSTEM MAINTENANCE CONTRACTThis describes the terms and conditions for a three (3) year fire sprinkler system maintenancecontract with Harnett County for various government building locations in Harnett County,as more particularly described herein.This agreement shall be for three (3) years starting July 1, 2013 and ending June 30, 2016,subject to appropriation by the Harnett County Board of Commissioners.1. Required Services for Facilities:A. Maintenance Services Required. Contractor shall provide thenecessary labor and materials to keep all fire sprinkler systemsin full operation as designed and as required by law.Contractor shall conduct all inspections required to beperformed by federal, state or local law on all equipmentdescribed in Attachment A, attached hereto and herebyincorporated herein (hereinafter referred to as the“Equipment”). All inspections performed on the Equipmentby Contractor shall meet NFAPA-25 standards.B. Full maintenance Contract. The contract awarded shall be amaintenance contract for the Equipment listed in AttachmentA, all costs for labor and materials necessary to repair and/orreplace the Equipment shall be included in the price set forthin Attachment B, attached hereto and hereby incorporatedherein. There shall be no charge to County for themaintenance, repair and inspection of its fire alarm systems,except for the annual contract price identified in Attachment B.Contractor shall maintain sufficient material/parts stock toprevent extended downtime of the County’s fire sprinklersystems.C. Emergency Repair and Response. Contractor shall be availabletwenty-four (24) hours a day, seven (7) days a week, threehundred sixty-five (365) days a year to provide emergencyrepair and response for the County’s fire sprinker system, ifrequired. There shall be no additional charge to the Countyemergency call or repairs. Contractor shall be available toCounty by telephone within thirty (30) minutes and on-site atthe County facility within two (2) hours of notification to anemergency call.
D. Scheduling. All inspections shall occur during normal Countybusiness hours, Monday through Friday from 8:00 a.m. to 5:00p.m., unless otherwise directed by County. Inspections are toto be scheduled so as not to impact customer activities in thebuildings. Contactor shall coordinate with the vendor whoinspects and services County’s fire alarm system whencompleting the inspections required hereunder, and shallprovide a minimum of twenty-four (24) hours notice when firealarm vendor needs to be onsite for fire sprinkler inspections.E. Documentation. Contractor shall prepare and maintaindocumentation during its inspection of the Equipment that at aminimum, individually lists each each piece of Equipment,identifies whether the Equipment passed/failed the inspection,the date of inspection, the technicians name and signature andany noted impairments of the Equipment. All documentationprepared during the inspection shall be delivered to Countywithin seven (7) days of the inspection.2. Employee Rules: Contactor shall ascertain that all employees abide by theFollowing rules:A. Supervisor/employees shall not disturb any papers, boxes, or othermaterials.B. Employees shall report any personal injury or property loss or damageto their supervisor immediately. The supervisor shall report thelocation and extent of damage to the County as soon aspossible.C. Supervisor/employees shall not open drawers, file cabinets, or use anytelephone except public pay phones unless given specific priorapproval by the County.D. Supervisor/employees shall not leave keys in doors or admit anyone toany building or office who is not a designated employee of the County.All doors, which were locked upon entry, will be immediately relockedafter entry.E. Supervisor/employees shall not engage in idle or unnecessaryconversation with County employees or visitors to the buildings.F. Supervisor/employees shall not remove any article or materials fromthe premises, regardless of its value or regardless of any employee ortenant’s permission. This includes the contents of or any item found intrash containers in or around the premises.G. Supervisor/employees shall abide by rules and regulations set forth bythe State of North Carolina which affects the performance of the work.
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Harnett County Fire Sprinkler Maintenance Equipment Information

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