VERIFICATION REQUIREMENTS - Inseta

COMPREHENSIVE CVPersonal DetailsEducation Background• Course name• Subjects• Duration• Achievement date• NQF LevelWorking Experience• Name of employer• Job title• Comprehensive outline of functions• Period of employment• Contactable References

CODE OF CONDUCT•Contracted Assessors and Moderators are herebyreminded not to disclose one clients information toanother. i.e.‣Assessment methods, instruments and tools‣Verification outcomes‣Any other Training Provider specific information.•Reminder: It is not professional to shout or swear atINSETA personnel or other stakeholders.

VERIFICATION REQUIREMENTS

Please note: Only questions related to this presentationwill be addressed at this forum.Contact the following persons for the following enquiries:‣ Accreditation / Learning Programmes:Unathi Jakalase – unathij@inseta.org.za‣ Assessor / Moderator Registrations:Ouma Mmethi – oumam@inseta.org.za‣ Learnerships: Tsabuki Makou - Tsabukim@inseta.org.za‣ Verifications: Michelle van der Merwe – verifications@inseta.org.za‣ SMS Uploads: William Fisher – williamf@inseta.org.za /uploads@inseta.org.za

AIM OF VERIFICATION VISITS•Accuracy and validity of learner assessment records submitted.•Results reflect actual competency against unit standards /qualification.•Assessments are in line with the NQF Principles, guides, policies,plans, etc.•Methods and instruments are credible.•Reassessment procedures are accessible to all learners.•Appeals procedures are accessible and fair.•Recording & Storage is accurate, fair and secure.•Checking a 10% minimum 3 samples of the learner portfolios.•Checking assessors’ and moderators’ decision through sampling andmonitoring.

A Accredited ProviderROLES AND RESPONSIBILITIES•Obtain accreditation for a SAQA registered qualification with the relevantSETA.•Have SETA approved Learning Material, Tool, Instruments, etc.•Captures learner information onto the SMS on registration.•Conduct training.•Appoints a registered assessor and moderator to conduct the assessment& moderation.•Forward moderation sample to moderator timeously, prior to requestingverification.•Forward Progress, Closure or Termination Reports to Learnership Division.•Requests verification visit via a Request for Verification Form (ETQADivision).•Submits learner achievement via the NLRD Upload Forms.•Uploads credits after approved verification, including linking the assessorand moderators..•Request approval of uploads in designated cycle.

UPLOAD CYCLES•Provider uploadsof datato be completed bymonth end:Inseta will approveuploads by monthendCertificates for fullqualifications willbe printed bymonth endFebruary March AprilMay June JulyAugust September OctoberNovember December January

CONDUCTING OF THEVERIFICATIONAdministration File:‣ List of registered learners‣ List of moderated learners‣INSETA Assessor_Moderator Report‣ NLRD Upload Forms‣ Class and/or workplace attendance registers‣ Copy of the Qualification and/or unit standards‣Assessment Matrix, Guides, Policy, Etc.‣ Learning Programme Schedule (Timetable)‣ Proof of assessor and moderator’s registration with the INSETAincluding their scope and their comprehensive CVs‣ Contracts with assessors and moderators contracted by theprovider

INSETA ROLE W.R.T. VERIFICATION•Provide information on INSETA requirements for assessments andmoderations.•Verifies the learner information & achievements.•Check provider, assessor and moderator scope and currency on theSMS system•Conduct verification.•Compiles a verification report•Verification report submitted to ETQA Manager / ETQA Specialist.•ETQA Manager/Specialist approves the recommendation toendorsements the results.•Process upload approval requests.•Print certificates for full qualifications and forward to training providerfor distribution

ASSESSMENT IMPLEMENTATIONDocuments:‣Assessment Plan•Assessment plan prepared•Pre-assessment meeting conducted•The assessment plan reflects date, time and location of the summativeassessment•How formative, summative and practical competences will be assessed•How applied competence will be assessed in an integrated assessmentCritical Cross Field Outcomes and Exit Level Outcomes will be assessed‣Assessment Guide‣Assessment Matrix showing where/how each SO, AC,CCFO and ELO isbeing assessed.‣Assessment Policy and Procedures

MINIMUM INSTRUCTIONSTO ASSESSOR‣ Declare scope and currency to provider prior to assessment activity.‣ Assess portfolios against the marking memorandum.‣ Using a red pen or other designated colour pen to assess 1 stassessment and purple pen to assess 2 nd assessment.‣ Number of ticks correspond with individual marks allocated.‣ Note: If no marks are allocated, learner must achieve 100% to bedeclared competent.‣ Grand total corresponds with the individual marks.‣ Indicate individual mark allocation per question and grand total /percentage on cover page; indicate and sign next to C or NYC.‣ Checked Logbook functions and indicated relevance to qualification.‣ Assessor feedback report/sheet per learner‣ Overall assessment report showing strengths, weaknesses anddevelopment plan on the programme, learners, venue, deviationsform marking memorandum, etc.

VERIFICATION ON ASSESSMENTS‣ Assessments are conducted along with the NQF Principles‣ Assessments are conducted as per the training provider’sAssessment Plan and Guide‣ Were the candidates prepared for the assessment‣ Were the candidates informed of his/her right to appeal & theprocedure to follow‣ Does the trainer provider have support mechanisms for specialneeds e.g. language barriers‣ All formative and summative assessments are assessed‣ The Qualification rules of combination applied correctly (fullqualification only)‣ An assessor report per candidate and an overall assessment report.‣ Feedback is given to and signed by learners

MODERATION REQUIREMENTSDocuments:‣ Moderator plan prepared.• Pre-moderation meeting conducted.• Moderation plan reflects time frames, location and learner names of themoderation.• Covers all moderation cycles (Pre-, during & post assessment phases).‣ Moderation Guide‣ Moderation Policy and Procedures‣ Contracts with contracted moderators in place

MINIMUM INSTRUCTIONSTO MODERATORS‣ Check assessor scope and currency.‣ Moderated all formative and summative assessments of a 25%minimum 3 learners sample per programme.‣ Using a green pen for the 1 st moderation and orange for the 2 ndmoderatation.‣ Indicate agreement with individual marks, grand total, percentage andcompetency level.‣ Indicate whether competency is being upheld and overturned andsign and date next to indication.‣ Compile overall INSETA Moderator Report.‣ Moderators feedback report to the assessor on their strengths,weaknesses and development plan and is signed by the assessor.

VERIFICATION ON MODERATION‣ Moderations are conducted along with the NQF Principles andINSETA requirements.‣ Moderations are conducted as per the training provider’s ModerationPlan and Guide‣ Evidence of meetings and communication between assessor andmoderator is available‣ 25% minimum 3 per Programme moderated.‣ Evidence that the policies, guides and plans have been moderated‣ Evidence that the Moderator has compared his/her judgment withthat of the assessor‣ Moderator signed off competency judgments.

VERIFICATION CHALLENGESProviders not complying with conditions of accreditation.‣ i.e. not capturing learner information and achievements completely ortimeously.‣ Not complying with their own or INSETA policies and procedures.‣ Providers do not request verification.‣ Logbooks not implemented or abbreviated for Learnerships.Providers not using registered constituent assessors and moderators.‣ Often use assessors/moderators registered by other ETQAs (especiallyETDPSETA).‣ Providers do not have INSETA registered assessors and moderators withnecessary scope.‣ Assessor and Moderator is immediate family which sometimes results inlimited feedback given.

CHALLENGES …CONT•Records‣ Providers do not keep records of formative assessment in the portfolios.‣ Providers do not keep records of which unit standards and outcomeswere covered.‣ Assessment matrix not developed showing assessment method per SO,AC, CCFOs and ELOs.Providers not conducting complete moderation‣ Moderation takes place without a plan and seldom adheres to theoutcomes they need to achieve.‣ Moderation of results are usually the only moderation conducted.‣ No moderation of the assessment plan, guide, assessment tools andpolicy.‣ Written feedback is seldom given to the assessors.‣ Moderators are not moderating according to INSETA requirements.

DISCUSSIONSTHANK YOU