Log Book and Training Portfolio - The Hong Kong College of ...

ContentBackground ....................................................................................................................................................................................................... 1Purpose .................................................................................................................................................................................................. 2Definition of Discipline ............................................................................................................................................................................ 3Training Objectives ................................................................................................................................................................................. 3Training ContentsBasic Trainees ............................................................................................................................................................................. 4Higher Trainees ........................................................................................................................................................................... 4Guidance Notes ................................................................................................................................................................................................ 5Basic Trainees ............................................................................................................................................................................. 6Higher Trainees ........................................................................................................................................................................... 6Example of Entry on Core Competency ................................................................................................................................................. 6Trainers .................................................................................................................................................................................................. 7Administrative Medicine Examination Format ......................................................................................................................................... 7Trainee Particulars ............................................................................................................................................................................................ 9Log Book Component: Administrative Medicine Core Competencies ............................................................................................................. 11Area of Administrative Medicine Specialist Practice (1)Analysis and decision making .................................................................................................................................................... 12Area of Administrative Medicine Specialist Practice (2)Strategic thinking, policy development and implementation ....................................................................................................... 13Area of Administrative Medicine Specialist Practice (3)Managing change and influencing others .................................................................................................................................. 14Area of Administrative Medicine Specialist Practice (4)Leadership ................................................................................................................................................................................. 15Endorsed by HKAM EdCom in October 2009

Administrative MedicineLog Book & Training PortfolioOf Core CompetenciesBackgroundSource:Hong Kong College of Community MedicineTraining & Examination Guidelines for thesubspecialty of Administrative Medicine (April2009)Administrative Medicine Log Book & Training Portfolio of Core Competencies – Hong Kong College of Community Medicine April 20091

PurposeAdministrative Medicine Trainees are required to be exposed to theadministration, service, teaching and research components ofAdministrative Medicine during the period of training.They are required to keep a log book of the following :(a) a history of work experiences, responsibilities,management of clinical projects and specified tasksrelating to Administrative Medicine;(b)a record of assessment against competencies asspecified in the training portfolio;(g)(h)(i)academic or professional qualifications acquired;assistance in the training and supervision of juniortrainees;comments, if any, from trainer or training institutions;(c)attendance and presentations at review meetings;(j)other information relevant to training.(d)(e)credit points obtained;publications recognised by the College of CommunityMedicine for training purpose;(k)a minimum of 6 ““1000-word dissertation”” to reflect theiraccomplishment of the ten competencies required inhigher training in Administrative Medicine. EachMini-thesis should be about 1,000 words.(f) postgraduate courses / formal training sessions /conferences attended during training;Administrative Medicine Log Book & Training Portfolio of Core Competencies – Hong Kong College of Community Medicine April 20092

Definition of DisciplineAdministrative medicine is a subspecialty of Community Medicine.The subspecialty aims to improve the health status of the populationthrough the practice of evidence-based medicine and health servicesmanagement. The principles of clinical medicine, evidence-basedmedicine, social and behavioural science, theories of managementand health economics, as well as public health, are practised andapplied to develop and operate health care systems which providemedical care of a high standard.Training ObjectivesThe objectives of the training programme in Administrative Medicineare to produce specialists who are able to: -• practise evidence-based medicine, i.e. to acquire, analyse andcritically review existing knowledge, so to produce evidence onwhich practice can be based;• apply the principles of clinical medicine, cost-effectivenessanalysis, cost-benefit analysis and decision analysis in clinicalpractice;• critically appraise complex health services administrationproblems and to formulate appropriate solutions to theseproblems;• assess the health care needs of the community, patients andother health service clients;• maximise the health of the community through the developmentand supervision of clinically effective services;• manage human and material resources effectively and efficientlyfor health services;• manage changes in technology and resources in health caresystems;• promote good clinical and administrative practice in health care;• understand and promote biomedical and managerial ethics;• assume an enabling, advocating and mediating role in amultidisciplinary environment, to effect changes in culture andpractice in the health care system.Administrative Medicine Log Book & Training Portfolio of Core Competencies – Hong Kong College of Community Medicine April 20093

Training ContentsBasic TraineesThe training content or syllabus may change from time to time asknowledge advances. It contains the following: Supervised clinical experience Public health and epidemiology Statistics, research and evaluation methods Politics and policy Studies Social and Behavioural Sciences Law and ethics in health Health Care Systems Health Economics and health care financing Management of Organisations Financial Management Human resources management Planning and evaluation of services Evidence-based medicine Management of information and technology Quality and risk management LeadershipHigher TraineesThe training content may change from time to time as technologyadvances. A trainee for Higher Training should acquire thenecessary core competencies during his/her 3-year training. Thecore competencies are defined by the College according to thetraining objectives. The workload of trainee must be directedtowards achievement of these core competencies. The TrainingInstitution and trainer shall assist trainee in defining this workloadand to evaluate the output of his/her work in terms of the objectivesto be achieved. The trainee must satisfy the College that he/shehas achieved the following core competencies on completion of thetraining:(a) Analysis and decision making(b) Strategic thinking, policy development and implementation(c) Managing change and influencing others(d) Leadership(e) Managing resources(f) Self-actualisation and communication(g) Quality improvement and risk management(h) Research and development(i) Health promotion, disease prevention and control(j) Health services planning and developmentAdministrative Medicine Log Book & Training Portfolio of Core Competencies – Hong Kong College of Community Medicine April 20094

Administrative MedicineLog Book & Training PortfolioOf Core CompetenciesGuidance NotesAdministrative Medicine Log Book & Training Portfolio of Core Competencies – Hong Kong College of Community Medicine April 20095

Guidance NotesThis document is designed for use by all registered trainees of theHong Kong College of Community Medicine pursuing the subspecialtyof Administrative Medicine. Trainees should also read relatedcollege documents including “Training and Examination Guidelines forthe Subspecialty of Administrative Medicine”.Basic TraineeThis document contains a training portfolio of ten core competencies.The emphasis for the Basic Trainees is to acquire knowledge whilethat for the Higher Trainees is to acquire broad based AdministrativeMedicine skills. It should be noted that the knowledge base of thesecore competencies will form aspects of the Part I Examination.Although the Basic Trainees are not required to make formal entry oncore competencies, they are encouraged to keep their own records,especially towards the third year of their basic training. Such recordscan be submitted for subsequent assessment of core competenciesachievement during their Higher Training.Trainees should prepare their own records to demonstrate fulfillmentof core competencies. Entries to the Log Book should enlist actualwork done by the trainees supported by relevant documentation suchas presentations, board/ committee papers, memos, circulars, etc.prepared by the trainees. The hard copy version should be filed inthe appropriate core competency section of their personal Log Book.Trainees are also required to complete at least 6 “1000-worddissertation” to demonstrate their reflections on learning anddevelopment in the 10 core compentencies. Each Mini-thesis shouldbe around 1,000 words.The core competency assessment is a cumulative exercise over theentire Higher Training period. The final assessment of the traineesin the Exit Examination will focus on their core competencies basedon evidence documented in their individual Log Books and the“1000-word dissertation” submitted during the training period.Higher TraineeThis document forms the basis for the trainee to record his/hertraining during the Higher Training period for progress monitoring andsubsequent assessment by college examiners.Trainees are advised to provide sufficient proof for their trainers tocertify the information recorded in their Log Books. They shouldfurther be prepared to answer queries in the annual training reviewsorganised by the College.Administrative Medicine Log Book & Training Portfolio of Core Competencies – Hong Kong College of Community Medicine April 20096

Example of “1000-word dissertation” on CoreCompetencyAnalysis and Decision Making (1)• Apply knowledge in statistics, epidemiology and healtheconomics• Interpret quantitative and qualitative findings• Report significant findings to inform decisionExampleIn March 2002, I undertook a project to study the rising trend ofunplanned readmission rate in Psychiatry in HA. Routine datawere analysed and a qualitative interview with key cliniciansperformed. Summary statistics were tabulated. Logisticregression technique was utilized to ascertain the risk factorsassociated with inter hospital variation of readmission rate.Study findings were presented to the Senior Executive Meeting andmeasures proposed to tackle the problem.Presentation slides are available on request.To facilitate the documentation of training experiences for attaining thecore competencies, trainees may also use supplementary sheets tosupport the entry on core competencies. Each supplementary sheetshould provide a description on the specific task or project completedby the trainee and evidences to demonstrate how certain corecompetencies are being attained. Entry on core competencies couldmake reference to these supplementary sheets.Supplementary Sheet on “1000-word dissertation” in CoreCompetencyTitle of Task/ Project :Task/ Project Description :Relevant Core Competencies :1.2.3.Reflections on learning and how the Core Competencies arebeing fulfilled:1.2.3.Administrative Medicine Log Book & Training Portfolio of Core Competencies – Hong Kong College of Community Medicine April 20097

TrainersTrainers are appointed by the Hong Kong College of CommunityMedicine. They are College Fellows experienced in the field ofAdministrative Medicine. All trainers must fulfill the CMErequirements of the College.While personal style of trainers may vary, they are generallycommitted to training by:-(a) being readily accessible to the trainee and be able to assess his/her training needs;(b) ensuring the trainee has an achievable learning plan takingaccount of his/ her learning needs;(c) guiding the trainee in the development of the core competencies inAdministrative Medicine:(d) liaising with the direct supervisor(s) of the trainee(s) assigned tohim/ her regularly and be aware of their progress at work;(e) providing advice, guidance and assistance to the trainee in his/ herpreparation for the Training Thesis,(f) ensuring the accuracy of, sign and approve, the trainee’s LogBook and submission of the “1000-word dissertation” at regularintervals;(g) conducting annual training review with the trainee;(h) liaising with the Program Director on any unmet need of thetrainee(s) and issues related to the training program andorganization; and(i) assisting and providing guidance to all trainees on his/ her ownspecialized subject areas.Administrative Medicine Examination FormatThe College Fellowship Examination consists of three parts asfollows:-(a) Part I Examination• test candidates’ knowledge on the topics described under theTraining Content or Syllabus;• test candidates’ problems solving skills pertinent to thepractice of Administrative Medicine.(b) Part II Examination• test ability of candidates to apply relevant knowledge, skillsand attitudes to the practice of Administrative Medicine;• test the core competencies of the candidates acquired duringthe training of Administrative Medicine.(c) Exit Examination• test the competencies of candidates to practise as specialistsin Administrative Medicine.Part I ExaminationThis is a written examination consisting of Paper I (A & B) and PaperII. Paper IA and IB test candidates’ knowledge on the topicsdescribed under the Training Content or Syllabus. These include theknowledge required for the core competencies of the Basic Trainees.Paper II requires the candidates to critically appraise a publishedarticle and suggest whether the study conclusions are of practicalrelevance to Administrative Medicine.Administrative Medicine Log Book & Training Portfolio of Core Competencies – Hong Kong College of Community Medicine April 20098

Paper II is a practice-oriented question on writing memos, briefingpapers or reports to the CE, Director or Governing Board based on aset of health services statistics.Part II ExaminationThis is designed to test the candidates’ ability to apply relevantknowledge, skills and attitudes to the practice of AdministrativeMedicine. It is a two-stage examination consisting of (a) trainingthesis submission and (b) oral examination, as described below:-(a) Training Thesis• based on original work in Administrative Medicine;• materials derived from mainstream duties, health servicesresearch or academic research;• total words 7,500, excluding appendicesThe aims of the thesis are to allow the candidates to demonstrate• ability to describe important Administrative Medicine issues;• ability to assess and research the issues;• capacity to relate this to the theory, knowledge and bestpractice;• ability to take management action;• ability to document case studies in a clear and professionalmanner;• ability to practise evidence-based decision making.discuss problems associated with the practice ofAdministrative Medicine.Oral Examination – Thesis DefenceThe examiners may seek to:-• clarify points of concern;• explore controversial points;• determine lessons learnt;• confirm role of candidates in the project.Oral Examination – General Viva• case studies will be provided;• candidate will be given time to study the case scenario;• response from candidates will be tested;• topical issues will be included;• putting theory into practice will be examined.Overall Assessment• bankability (12 months) passed thesis, failed oral. failed thesis, passed oral.• passing Part II passed thesis, passed oral. Congratulations!(b) Oral ExaminationThis consists of (a) a defence of the thesis, to test thecandidates’ ability to present and discuss their written work inan informed, intelligent and logical manner, and (b) a generalViva Voce examination to test the candidates’ ability toAdministrative Medicine Log Book & Training Portfolio of Core Competencies – Hong Kong College of Community Medicine April 20099

Administrative MedicineLog Book & Training PortfolioOf Core CompetenciesTrainee ParticularsAdministrative Medicine Log Book & Training Portfolio of Core Competencies – Hong Kong College of Community Medicine April 200910

Trainee ParticularsBasic DetailsName:Surname Given Name (Other Name)Training DetailsStatus: Basic Higher Specialist TraineeName in Chinese (if applicable)Date of Commencing Training / / ( dd / mm / yr )Correspondence Address:Validity Duration ofTrainee CertificateName of Trainer:/ / to / /dd mm yr dd mm yrSurname Given Name (Other Name)CorrespondenceAddress of Trainer:Telephone No.: Fax No.:E mail:Telephone No.: Fax No.:E mail:Post:Department:Organisation:Administrative Medicine Log Book & Training Portfolio of Core Competencies – Hong Kong College of Community Medicine April 200911

Administrative MedicineLog Book & Training PortfolioOf Core CompetenciesLog Book Component:Administrative MedicineCore CompetenciesAdministrative Medicine Log Book & Training Portfolio of Core Competencies – Hong Kong College of Community Medicine April 200912

Administrative Medicine Core CompetenciesAnalysis and Decision Making (1)Basic Traineeshould be able to…(a) • Understand the collection, collation and analysis ofdata.• Familiar with different sources of data.• Familiar with basic concepts of statistics, epidemiology,health economics and qualitative methodology.(b) • Develop options and evaluate alternatives in policyformulation or programme planning.(c) • Incorporate environmental scanning and assessmentof social, economical and political factors in decisionmaking.(d) • Familiar with risk identification and risk analysisprinciples and methodologies.Higher Traineeshould be able to…(a) • Apply basic techniques in statistics, epidemiology andhealth economics.• Interpret quantitative and qualitative findings.• Report significant findings to inform decision.(b) • Select appropriate alternatives for policy formulation orprogramme planning, balancing practical considerationand research analysis.(c) • Perform appraisal of social, economic and politicalimpacts of health policies, strategies or programmes.• Involve key players to participate in decision making(d) • Apply knowledge and skills in risk management andcontrol to making decisions under uncertainties.Administrative Medicine Log Book & Training Portfolio of Core Competencies – Hong Kong College of Community Medicine April 200913

Administrative Medicine Core CompetenciesStrategic Thinking, Policy Development and Implementation (2)(a) (b) (c) (d) Basic Traineeshould be able to…Understand the determinants of health and risk factorsof diseases.Familiar with methods of health impact assessment.Familiar with evidence-based policy making.Identify literature from established and grey sources.Understand different methods and tools of analysis,e.g. analysis of strengths, weaknesses, opportunitiesand threats (SWOT).Identify stakeholders and understand methods ofaccessing stakeholders’ information.Higher Traineeshould be able to…(a) Identify broad direction to decision makers to formulatepolicy / strategy or plan service programme. Contribute to policy, strategy or programmedevelopment based on health impact assessment andtaking into consideration broad determinants of health.(b) Formulate policy or programme objectives based onevidence. Develop well argued case to influence decisionmakers.(c) Define issues of strategic importance based on varioustools, e.g. SWOT analysis, and prioritise these issuesfor further policy or programme development.(d) Undertake survey, focus group meeting etc. to involvestakeholders in policy development or programmeplanning. Develop plan to put policy / strategy into operation orto implement programme.Administrative Medicine Log Book & Training Portfolio of Core Competencies – Hong Kong College of Community Medicine April 200914

Administrative Medicine Core CompetenciesManaging Change and Influencing Others (3)Basic Traineeshould be able to…(a) • Anticipate need for change.• Anticipate people’s response.• Appreciate the change scenarios.(b) • Understand the culture, values and emotions inexisting environment and organisation.• Familiar with facilitating and impending factors forchange.(c) • Understand sources and nature of power and authority,formal and informal, and their relationship withorganisational structure.• Understand causes of conflicts.• Familiar with basic conflict management andnegotiating skills.Higher Traineeshould be able to…(a) • Initiate agenda for change.• Develop mechanisms and processes to foster change.(b) • Map out ways to align values and achieve sharedgoals to facilitate attitude change and behaviourmodification.• Build consensus, achieve team building and motivationto facilitate change.(c) • Exercise the art of delegation of authority, power, andresponsibilities.• Sensitive to organisational, human and powerrelationship in managing changes.Administrative Medicine Log Book & Training Portfolio of Core Competencies – Hong Kong College of Community Medicine April 200915

Administrative Medicine Core CompetenciesLeadership (4)(a) (b) (c) (d) Basic Traineeshould be able to…Understand the ingredients to inspire and motivatepeople.Familiar with different leadership styles.Provide practical support to team members.Appreciate macro picture and the holistic view.Understand the principles of target setting.Familiar with management by objectives.Identify role models for learning.Familiar with good leadership practice.Understand layers of accountability.Accept and discharge responsibility.Higher Traineeshould be able to…(a) Assist in developing mission statements in line with thevision of the team or organisation. Create cohesiveness amongst team members. Exercise motivational skills.(b) Contribute to setting the direction (team ororganisation) and establishment of milestones. Guide and steer to achieve goals.(c) Lead by example (walk the talk).(d) Contribute to setting a framework of accountability toachieve audit trail and facilitate transparency. Define responsibility and roles for team members.(e) • Understand principles of performance monitoringusing qualitative and quantitative framework.• Familiar with attributes of performance indicators.(e) • Contribute to setting up mechanism or system forperformance evaluation.• Apply evaluation findings to improve health system.Administrative Medicine Log Book & Training Portfolio of Core Competencies – Hong Kong College of Community Medicine April 200916

Administrative Medicine Core CompetenciesManaging Resources (5)(a) (b) (c) (d) (e) Basic Traineeshould be able to…Understand principles of staff development.Appreciate the importance of providing feedbacks.Familiar with methods of facilitating staff to achievegoals and objectives.Understand staff’s requirements for professionalgrowth.Familiar with the principles of financial planning andprogramme budgeting.Understand costs/benefits assessment.Familiar with the principles of monitoring utilization ofresources.Understand value for money principles.Higher Traineeshould be able to…(a) Map out staff development plan. Plan for staff complement and skill mix to implementservice or programme.(b) Contribute to team building and facilitate ownership ofcommon goals. Contribute to a learning environment conducive forcontinuous professional development.(c) Participate in formulating appropriate budgetallocation formula. Negotiate and mobilize resources to meet current andfuture needs.(d) Set up appropriate indicators to monitor and evaluatesystem.(e) Incorporate features of value for money into project orservice programme.Administrative Medicine Log Book & Training Portfolio of Core Competencies – Hong Kong College of Community Medicine April 200917

Administrative Medicine Core CompetenciesSelf Actualisation and Communication (6)(a) (b) (c) (d) (e) Basic Traineeshould be able to…Familiar with different forms of learning theories.Understand principles of effective communication.Understand the needs of target audience.Familiar with the principles in media handling.Appreciate the complex nature of interpersonalrelationship.Familiar with methods of coping with pressure orstress.Higher Traineeshould be able to…(a) Apply different learning techniques for selfimprovement.(b) Demonstrate competence in public speaking anddoing presentations. Write skilfully and effectively to convey key messagepoints to intended audience.(c) Handle media enquiries and participate in mediainterviews.(d) Work effectively with different players in thehealthcare sector to advance objectives of the team,department or organization.(e) Demonstrate skills in confronting obstacles. Stand firm where justified even under difficultcircumstances.(f) Understand and adhere to professional code ofethics.(f) Apply ethical considerations in relevant areas of workor project.Administrative Medicine Log Book & Training Portfolio of Core Competencies – Hong Kong College of Community Medicine April 200918

Administrative Medicine Core CompetenciesQuality Improvement and Risk Management (7)Basic Traineeshould be able to…(a) • Understand the different concepts of quality.• Familiar with quality management tools and theirapplications.(b) • Understand the principles of service accreditation andevaluation.(c) • Understand the components of risk analysis: riskidentification, risk assessment and riskcommunication, and principles of risk management.(d) • Understand the framework to prevent and controlmajor incidents.(e) • Familiar with medico-legal principles.• Understand relevant ordinances and theirimplications.• Understand complaint systems.Higher Traineeshould be able to…(a) • Apply the different quality concepts for serviceimprovement.• Utilise the appropriate tools to enhance service quality.(b) • Contribute to service or programme accreditation byincorporating appropriate measures.(c) • Manage risk with appropriate system and measures.• Participate in risk audit.• Implement risk communication measures.(d) • Formulate plan to prepare for the unexpected.• Participate in preventing and handling crises, disastersor critical events.(e) • Manage medico-legal cases and minimize through riskmanagement.• Address complaints fairly and with transparency.Administrative Medicine Log Book & Training Portfolio of Core Competencies – Hong Kong College of Community Medicine April 200919

Administrative Medicine Core CompetenciesResearch and Development (8)(a) (b) (c) (d) Basic Traineeshould be able to…Understand basic study designs, their strengths andweaknesses.Familiar with bio-ethical principles.Define search strategy and perform literature search.Conduct literature reviews using electronic and otherdatabases.Turn a health problem into an answerable researchquestion.Identify clear aims and objectives.Understand uses of health informatics.Higher Traineeshould be able to…(a) Design, contribute to and conduct research includinghealth services evaluation.(b) Draw appropriate conclusions, set in context, andmake recommendations from the results.(c) Synthesise research findings into practical informationthat can be used to promote development of serviceprogramme.(d) Apply health informatics to plan, monitor and evaluateservices.Administrative Medicine Log Book & Training Portfolio of Core Competencies – Hong Kong College of Community Medicine April 200920

Administrative Medicine Core CompetenciesHealth Promotion, Disease Prevention and Control (9)(a) (b) (c) Basic Traineeshould be able to…Understand concepts of health promotion.Familiar with different models of disease preventionand control.Understand the legal and regulatory framework.Appreciate relevance and impact of communitydevelopment on individual health and beliefs.Higher Traineeshould be able to…(a) Incorporate health determinants and risk factorsappropriately in programmes formulation to promotehealth and prevent and control diseases. Develop evidence-based intervention for healthmaintenance and improvement.(b) Adopt comprehensive approaches for diseaseprevention and control, including communication andnon-communicable diseases. Monitor and evaluate effectiveness(c) Involve in community participation project.Administrative Medicine Log Book & Training Portfolio of Core Competencies – Hong Kong College of Community Medicine April 200921

Administrative Medicine Core CompetenciesHealth Services Planning and Development (10)Basic Traineeshould be able to…(a) Identify needs as basis for service planning anddevelopment. Assess needs using different approaches.Higher Traineeshould be able to…(a) Convert needs into programmes or serviceprovision. Set clear objectives and targets.(b) Familiar with approaches to priority setting. Understand ways to appraise societal values.(b) Incorporate societal values in setting priority. Participate in priority setting exercise.(c) Understand functions of the health system. Familiar with the operational relationship within theorganisation.(c) • Demonstrate competence in translating the functionalrequirements of team / department or health systeminto operational structures and process (functionsdecide forms).Administrative Medicine Log Book & Training Portfolio of Core Competencies – Hong Kong College of Community Medicine April 200922

Administrative MedicineLog Book & Training PortfolioOf Core CompetenciesLog Book Component:Review MeetingsAdministrative Medicine Log Book & Training Portfolio of Core Competencies – Hong Kong College of Community Medicine April 200923

Review MeetingsRegular review meetings will be organised by the TrainingCo-ordinator of each unit participating in training. All traineeswill be required to attend a minimum of four review meetingsper year, held at regular intervals.Each trainee will be required to present material twice for eachyear of supervised training, i.e. a total of six presentations duringthe three-year higher specialist training period. The trainee isresponsible for contacting the Co-ordinator to arrange theirpresentations. The sessions will be approximately one to oneand a half hours in length.The review meetings will be in addition to the regular training andcontinuing education sessions and form part of the criteria forsitting the Exit Examination.Each review meeting must be chaired by the TrainingCo-ordinator, or his designated representative and it is highlydesirable for trainers to attend these meetings, particularly thoseat which the trainees for whom they are responsible arepresenting.The activities in these review meetings may include:• the presentation of ‘case studies’ by both trainers andtrainees;• constructive critical discussion and feedback of trainingactivities;• review of log books;• review/discussion of training thesis.Presentations may be about 15-20 minutes in length, followed bydiscussion and feedback depending on the nature of the case.Written summaries of trainees’ presentations are required to beplaced in the log books.A record sheet will be provided at each meeting to recordattendance and presenters. These sheets will be sent to theChief Censor of the College by the Training Co-ordinator or hisdesignated representative at the completion of each meeting, tobe added to trainee records and provide a record of the fulfilmentof training requirements.It is the responsibility of the trainees to ensure that they havemet the requirements concerning attendance and presentation.Administrative Medicine Log Book & Training Portfolio of Core Competencies – Hong Kong College of Community Medicine April 200924

Review MeetingsRecord of AttendanceRecord of PresentationsDateDetailsDatePresentation TopicAdministrative Medicine Log Book & Training Portfolio of Core Competencies – Hong Kong College of Community Medicine April 200925

Administrative MedicineLog Book & Training PortfolioOf Core CompetenciesLog Book Component:Record of Credit PointsAdministrative Medicine Log Book & Training Portfolio of Core Competencies – Hong Kong College of Community Medicine April 200925

Record of Credit PointThe credit points to be attributed to various activities are as follows :Record of PresentationTo facilitate assessment of the quality of experience in the trainingperiod, trainees will have to accumulate a minimum of 100 creditpoints over a three-year period.During these training activities, trainees should: -• provide evidence of involvement/ participation;• enter dates and details on the record form provided;• enter points claimed (these points are awarded by thesubspecialty board or the CME chairman prior to the meeting).• ensure they sign the attendance record.i) Postgraduate courses(Completion of courses approved by theCollege, to be appropriate for training)per 3 hours (a maximum of 10 points peryear)ii) Attendance at scientific meetings,conferences, seminars and workshopsapproved by the Collegeper meeting (a minimum of 2 days)per full dayper 1/2 day sessionper houriii) Presentations in approved scientificmeetings, conferences and seminarsOral presentationPoster presentationCredit Points110531105iv)Scientific publicationsRefereed paper in an approved journalNon-referred paper acceptable to the Collegein an approved journalv) Presentation of work from mainstreamduties of the trainee as certifiedsatisfactorily completed by his/her trainerPer presentation1055Administrative Medicine Log Book & Training Portfolio of Core Competencies – Hong Kong College of Community Medicine April 200926

Record of Credit PointRecordDate Activities Credit Point Date Activities Credit PointAdministrative Medicine Log Book & Training Portfolio of Core Competencies – Hong Kong College of Community Medicine April 200927

Administrative MedicineLog Book & Training PortfolioOf Core CompetenciesLog Book Component:PublicationsAdministrative Medicine Log Book & Training Portfolio of Core Competencies – Hong Kong College of Community Medicine April 200928

PublicationsKeep a list of all publications, including reports, peer reviews, articles,date and purpose of reports. Please include the date of completionfor each piece of work and the date of publication and full citation forpublications.Peer Review PublicationsDate Title DetailsUnpublished ReportsDate Activities DetailsOther PublicationsDate Title DetailsAdministrative Medicine Log Book & Training Portfolio of Core Competencies – Hong Kong College of Community Medicine April 200929

Administrative MedicineLog Book & Training PortfolioOf Core CompetenciesLog Book Component:Educational RecordsAdministrative Medicine Log Book & Training Portfolio of Core Competencies – Hong Kong College of Community Medicine April 200930

Educational RecordsRecord of Administrative Medicine FellowshipExaminationDateGradeRecord of Academic and Professional QualificationTraining Institute/ OrganizerProgrammeQualificationAttainedYearFellowship ExaminationPart IPart IIExit ExaminationAdministrative Medicine Log Book & Training Portfolio of Core Competencies – Hong Kong College of Community Medicine April 200931

Administrative MedicineLog Book & Training PortfolioOf Core CompetenciesTrainer’s ReportAdministrative Medicine Log Book & Training Portfolio of Core Competencies – Hong Kong College of Community Medicine April 200932

Trainer’s reportThis form should be completed by the trainer in discussion with thetrainee for the period preceding the annual training review.Trainer’s ReportRecommendations (state where special attention should be given in future)Comments (add additional sheets if necessary)GENERALSTRENGTHSAREAS FOR IMPROVEMENTI have read the report of activity over the previous year andassessment of progress over the previous 12 months.Trainers:Name:Signature:Date:Signature of trainee:Name:Signature:Date:Administrative Medicine Log Book & Training Portfolio of Core Competencies – Hong Kong College of Community Medicine April 200933

Administrative MedicineLog Book & Training PortfolioOf Core CompetenciesMiscellaneousAdministrative Medicine Log Book & Training Portfolio of Core Competencies – Hong Kong College of Community Medicine April 200934

Miscellaneous Training RecordsAssistance in the training and supervision of juniortraineesOther Information relevant to trainingName Time period DetailsComments from trainer / training institutionAdministrative Medicine Log Book & Training Portfolio of Core Competencies – Hong Kong College of Community Medicine April 200935