Minutes of the March 12, 2013 County Board meeting - Jo Daviess ...

JO DAVIESS COUNTY BOARDMEETING MINUTESMARCH 12, 2013CALL TO ORDER: Chairperson of the Jo Daviess County Board, Ron Smith, called the meeting toorder at 7:00 p.m. on Tuesday, March 12, 2013, at the Jo Daviess County Board Room, Jo Daviess CountyCourthouse, Galena, Illinois.ROLL CALL was answered as follows: Present-Brandon Behlke, Gerald Bennett, Merri Berlage,William Bingham, Richard Dittmar, Robert Heuerman, Dan Hughes, Randy Jobgen, Steve McIntyre, MargieMontelius, John O’Boyle, Steven Rutz, Ron Smith, Terry Stoffregen and Don Zillig. Present: 15. Absent-Jody Covert and RJ Winkelhake Absent: 2.THE PLEDGE OF ALLEGIANCE was led by Chairperson Smith.THE INVOCATION and thought for the day were given by Merri Berlage.AGENDA ITEM I – CONSENT AGENDAThe consent agenda was approved as attached following a motion made by Merri Berlage andseconded by Brandon Behlke.The motion carried by roll call vote: Ayes-Brandon Behlke, Gerald Bennett, Merri Berlage, WilliamBingham, Richard Dittmar, Robert Heuerman, Dan Hughes, Randy Jobgen, Steve McIntyre, MargieMontelius, John O’Boyle, Steven Rutz, Ron Smith, Terry Stoffregen and Don Zillig. Ayes: 15. Nays: 0.Absent-Jody Covert and RJ Winkelhake Absent: 2.AGENDA ITEM II – CITIZENS’ COMMENTSThere were no citizens’ comments at this time.AGENDA ITEM III – UNFINISHED BUSINESSThere was no unfinished business brought before the board at this time.AGENDA ITEM IV– NEW BUSINESS AND COMMITTEE REPORTSDan Payette, representing Blackhawk Hills Regional Council, updated the board on the progress ofthe nine county iFiber project.EXECUTIVE:There was no action needed on a letter to registered voters in unincorporated Jo Daviess Countyregarding the Electrical Aggregation referendum question that will be on the April 9th ballot.A request by County Engineer to hire a part-time highway maintenance worker (per FY2013 hiringfreeze policy, positions may be filled only with County Board approval) was approved following acommittee motion made by Merri Berlage.The motion carried by voice vote.A resolution to reappoint Jo Daviess County Engineer Steven Keeffer to a six year term pendingapproval from the Illinois Department of Transportation to reappoint the incumbent, Steven Keeffer, asCounty Engineer was approved following a committee motion made by Merri Berlage.The motion carried by voice vote with John O’Boyle abstaining.A professional services agreement with Carlson Dettmann Consulting for services associated with theJo Daviess County Position Classification and Compensation Study with a revision to the maximum amountfor out of pocket travel expenses (mileage, meals, or lodging) from $1,000 to $3,000 without permission ofthe County was approved following a committee motion made by Merri Berlage.

Jo Daviess County Board Meeting MinutesMarch 12, 2013Page 2 of 6The motion carried by voice vote.INFORMATION AND COMMUNICATIONS TECHNOLOGY:A formal resolution to memorialize the transition of $4,409 to be paid from the Contingency fundAccount #016-49197-810 for the Uninterruptible Power Supply (UPS) Project was approved following acommittee motion made by Gerry Bennett.The motion carried by roll call vote: Ayes-Brandon Behlke, Gerald Bennett, Merri Berlage, WilliamBingham, Richard Dittmar, Robert Heuerman, Dan Hughes, Randy Jobgen, Steve McIntyre, MargieMontelius, John O’Boyle, Steven Rutz, Ron Smith, Terry Stoffregen and Don Zillig. Ayes: 15. Nays: 0.Absent-Jody Covert and RJ Winkelhake Absent: 2.CVB BOARD OF DIRECTORS:Merri Berlage reported the Galena/Jo Daviess County Convention & Visitors Bureau won the BestCooperative Partnership Award at the Governor’s Conference for the Trail of Terror Promotion project withStephenson County, Carroll County, Ogle County, Whiteside County, Lee County and Henry County.FINANCE, TAX AND BUDGET:This committee had no business to bring before the board.DEVELOPMENT AND PLANNING:This committee had no business to bring before the board.PUBLIC WORKS:A bid from Hawkeye Truck and Trailer for a 7400 International truck chassis in the amount of$64,000 from line item 002-43141-820 County Highway/Vehicle was approved following a committeemotion made by Randy Jobgen.The motion carried by voice vote.A bid to Tri State Truck Equipment of Dubuque, IA for 201 Stainless Steel dump box to be installedon the new plow truck chassis in the amount of $47,144 to be paid from line item 002-43141-820 CountyHighway/Vehicle was approved following a committee motion made by Randy Jobgen.The motion carried by voice vote.LAW ENFORCEMENT AND COURTS:Payment #4 in the amount of $185,316.57 to Comelec Services for the Public Safety RadioCommunication System Upgrade Project was approved following a committee motion made by BillBingham.The motion carried by roll call vote: Ayes-Brandon Behlke, Gerald Bennett, Merri Berlage, WilliamBingham, Richard Dittmar, Robert Heuerman, Dan Hughes, Randy Jobgen, Steve McIntyre, MargieMontelius, John O’Boyle, Steven Rutz, Ron Smith, Terry Stoffregen and Don Zillig. Ayes: 15. Nays: 0.Absent-Jody Covert and RJ Winkelhake Absent: 2.Payment of change orders #1 from October 15th in the amount of $6,000.00, #2 from October 18th inthe amount of $1,687.50 and #3 from November 28th in the amount of $5,820.00 for a total change orderamount of $13,507.50 to Comelec Service for change orders related to the Public Safety Radio UpgradeProject was approved following a committee motion made by Bill Bingham.The motion carried by roll call vote: Ayes-William Bingham, Richard Dittmar, Robert Heuerman,Randy Jobgen, Margie Montelius, John O’Boyle, Steven Rutz, Ron Smith and Terry Stoffregen. Ayes: 9.

Jo Daviess County Board Meeting MinutesMarch 12, 2013Page 3 of 6Nays-Brandon Behlke, Gerald Bennett, Merri Berlage, Dan Hughes, Steve McIntyre and Don Zillig. Nays:6. Absent-Jody Covert and RJ Winkelhake Absent: 2.This brings the total claims amount paid in March 2013 to $725,627.76.A resolution to amend the Jo Daviess County Court Services fee and increase the fee from $15 to $20was approved following a committee motion made by Bill Bingham.The motion carried by voice vote.A resolution providing that all healthcare providers treating Jo Daviess County inmates charge JoDaviess County at the Department of Public Aid rate for medical assistance was approved following acommittee motion made by Bill Bingham.The motion carried by voice vote.Change order #8 associated with the Jo Daviess County Radio Communication Upgrade Projectwhich would be monetary change order #4 to the Comelec Services, Inc. contract in the amount of$22,768.79 was approved following a committee motion made by Bill Bingham.The motion carried by roll call vote: Ayes-Merri Berlage, William Bingham, Robert Heuerman,Randy Jobgen, Steve McIntyre, Margie Montelius, John O’Boyle, Steven Rutz, Ron Smith and TerryStoffregen. Ayes: 10. Nays-Brandon Behlke, Gerald Bennett, Richard Dittmar, Dan Hughes and Don Zillig.Nays: 5. Absent-Jody Covert and RJ Winkelhake Absent: 2.A committee motion to approve change order #9 associated with the Jo Daviess County RadioCommunication Upgrade Project which would be a monetary change order to addendum #2 to the agreementof July 13, 2010, between Ira Wiesenfeld & Associates and Jo Daviess County for Engineering Services inthe amount of $3,215.00 was made by Bill Bingham.A motion to amend change order #9 by reducing the engineering fees to $0.00 and approving theFCC Coordination fees of $1,215.00 was made by Randy Jobgen and seconded by Steve McIntyre.The amendment carried by roll call vote: Ayes-Brandon Behlke, Gerald Bennett, Merri Berlage,William Bingham, Richard Dittmar, Robert Heuerman, Dan Hughes, Randy Jobgen, Steve McIntyre, MargieMontelius, John O’Boyle, Steven Rutz, Ron Smith, Terry Stoffregen and Don Zillig. Ayes: 15. Nays: 0.Absent-Jody Covert and RJ Winkelhake Absent: 2.The original motion including the amendment to approve change order #9 associated with the JoDaviess County Radio Communication Upgrade Project which would be monetary change order toaddendum #2 to the agreement of July 13, 2010 between Ira Wiesenfeld & Associates and Jo DaviessCounty by reducing the engineering fees to $0.00 and approving the FCC Coordination fees of $1,215.00failed by roll call vote: Ayes-Brandon Behlke, Gerald Bennett, John O’Boyle, Terry Stoffregen and DonZillig. Ayes: 5. Nays-Merri Berlage, Bill Bingham, Richard Dittmar, Robert Heuerman, Dan Hughes, RandyJobgen, Steve McIntyre, Margie Montelius, Steven Rutz and Ron Smith. Nays: 10. Absent-Jody Covert andRJ Winkelhake Absent: 2.A motion to pay change order #9 to Ira Wiesenfeld & Associates in the amount of $1,215.00 for FCCCoordination fees and $0.00 for engineering fees, with the State’s Attorney to draft a new addendum #4 tothe agreement of July 13, 2010, between Ira Wiesenfeld & Associates and Jo Daviess County was made byMerri Berlage and seconded by Steve McIntyre.The motion carried by roll call vote: Ayes-Brandon Behlke, Gerald Bennett, Merri Berlage, WilliamBingham, Richard Dittmar, Robert Heuerman, Dan Hughes, Randy Jobgen, Steve McIntyre, Margie

Jo Daviess County Board Meeting MinutesMarch 12, 2013Page 4 of 6Montelius, John O’Boyle, Steven Rutz, Ron Smith, Terry Stoffregen and Don Zillig. Ayes: 15. Nays: 0.Absent-Jody Covert and RJ Winkelhake Absent: 2.SOCIAL AND ENVIRONMENTAL:The Jo Daviess County Transit Vehicle Maintenance/Service Policy was approved following acommittee motion made by Margie Montelius.The motion carried by voice vote.The Jo Daviess County Transit Capital Assets Building and Equipment Maintenance Policy wasapproved following a committee motion made by Margie Montelius.The motion carried by voice vote.The Jo Daviess County Transit Employee Training Policy was approved following committee motionmade by Margie Montelius.The motion carried by voice vote.The Jo Daviess County Transit Procurement Policy was approved following a committee motionmade by Margie Montelius.The motion carried by voice vote.The Jo Daviess County Transit Employment ADA Policy was approved following a committeemotion made by Margie Montelius.The motion carried by voice vote.The Jo Daviess County Transit FY2013 Marketing Plan was approved following a committee motionmade by Margie Montelius.The motion carried by voice vote.The Jo Daviess County Transit Hazard and Security Plan was approved following a committeemotion made by Margie Montelius.The motion carried by voice vote.The Jo Daviess County Transit Title VI Plan was approved following a committee motion made byMargie Montelius.The motion carried by voice vote.PLANNING COMMISSION/ZONING BOARD OF APPEALS:This committee had no business to bring before the board.LEGISLATIVE:This committee had no business to bring before the board.OTHER COMMITTEES AND BOARDS:Board members appointed to other special committees updated the board with actions involving thosecommittees.AGENDA ITEM V – BOARD MEMBER CONCERNS

Jo Daviess County Board Meeting MinutesMarch 12, 2013Page 5 of 6Chairman Smith reminded board members of the County Board Retreat to be held on April 11, 2013at the Elizabeth Community Building in Elizabeth.AGENDA ITEM VI – CITIZENS’ COMMENTSThere were no citizens’ comments.AGENDA ITEM VII – CLOSED SESSIONThere was no need for the board to enter into closed session at this time.AGENDA ITEM VIII - POSSIBLE ACTION AS A RESULT OF CLOSED SESSIONThere was no action needed since the board did not enter into closed session.AGENDA ITEM IX - ADJOURNMENTThe meeting adjourned following a motion made by Steve McIntyre and seconded by BrandonBehlke.The motion to adjourn carried by voice vote.Chairperson Smith adjourned the meeting at 9:16 p.m. until 7:00 p.m. Monday, April 8, 2013, at theJo Daviess County Board Room, Jo Daviess County Courthouse, Galena, Illinois._________________________________Jean Dimke, Jo Daviess County Clerk

Jo Daviess County Board Meeting MinutesMarch 12, 2013Page 6 of 6JO DAVIESS COUNTY BOARDCONSENT AGENDA APPROVEDMARCH 12, 2013MINUTES APPROVAL1. County Board meeting minutes from the February 12, 2013, regular County Board Meeting.APPOINTMENTS1. Appointment of Ron Lubckey to the Board of Health for a three-year term ending April 30, 2016.2. Appointment of Katherine Walker to the Comprehensive Economic Development Strategy (CEDS)Committee for a three-year term ending November 30, 2015.3. Appointment of Gerald Meyer to the Dunleith-Menominee Fire District for a three-year term endingApril 30, 2016.4. Appointment of Alan Roberts to the Elizabeth Fire Protection District for a three-year term endingApril 30, 2016.5. Appointment of Dave Oldenburg to the Galena Rural Fire Protection District for a three-year termending April 30, 2016.6. Appointment of Ron Farrey to the Hanover Fire Protection District for a three-year term ending April30, 2016.7. Appointment of Patrick Ohms to the Scales Mound Fire Protection District for a three-year termending April 30, 2016.8. Appointment of Scott Brener to the Apple River Fire Protection District for a three-year term endingApril 30, 2016.REPORTS & CORRESPONDENCE1. Public Notice from the Village of Scales Mound in regards to adoption of the TIFF District.2. Annual Meeting for East Dubuque TIFF Project Area.3. 2013 ICRMT annual meeting and Executive Board ElectionCLAIMS1. Claims approval in the amount of $526,803.69.2. Emergency Telephone Systems Board Fund claims in the amount of $28,170.54.