2016 CANDIDATURE PROCEDURE AND QUESTIONNAIRE

2016 Candidature Procedure and Questionnaire / Part 2 / Theme 7 – Finance
Theme 7 – Finance / Description of Olympic Games budget
categories, Continued
14. Games
operations
(continued)
Costs for each category of facilities should include details of the following:
• Construction of temporary facilities where long-term use after the Olympic Games
is not anticipated. This category includes costs for facilities which are 100%
temporary as well as temporary adaptations to existing facilities. Provide (a)
subsidiary schedule(s) that demonstrates the quantification and unit pricing, on a
facility-by-facility basis, the cost estimates for each temporary commodity type,
such as seating, tents, portable buildings, toilets, lighting, temporary power and
UPS systems and the costs to install, operate, maintain, dismantle and restore the
facilities to their permanent configuration.
• All furniture, fixtures and equipment (FF&E) required in relation to the facility (e.g.
for sports events, training venues and test events) which will be disposed of after
the period of the Olympic Games. Provide (a) subsidiary schedule(s) that
demonstrates the quantification and unit pricing of your estimates for sports
equipment and FF&E, including acquisition cost (specify leased vs. purchased), and
the costs to deliver, install, maintain, recover and dispose of the equipment.
• Rental costs for venues if the installations do not belong to the OCOG. Provide a
subsidiary schedule that shows which venues in your programme will be rented on
commercial terms, and the basis for the rental calculation. Be mindful that the IOC
expects facilities owned by public authorities to be provided to the OCOG either at
no cost, or at a rental cost to be pre-approved by the IOC. Note: contributions to
new venue construction should be reflected under capital investments and not as a
venue rental.
• Electricity and other sources of energy. Provide a subsidiary schedule that reflects
for each facility your estimates for power consumption from primary sources, and
the costs of such power consumption.
• Facility logistics: costs for the delivery, set-up, installation, maintenance, tracking,
recovery and disposal of venue FF&E, usually a labour services contract. Provide a
subsidiary schedule indicating parametric estimates on a facility-by-facility basis,
taking into consideration size and complexity of venue and duration of operations.
• Cleaning, waste management & linen/laundry services: Provide a subsidiary
schedule indicating the level of service required on a facility-by-facility basis, taking
into consideration size and complexity of the facility and the duration of
operations.
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