February 22, 2000 - Hunterdon County, New Jersey

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asement of the old Administration Building, since their offices are used as much and that the Court House would house the Freeholders= Meeting room. Freeholder Fuzo explained to Mr. Clarke that there has been no clear direction from the majority of the Freeholder Board on whether to do just the facility system or doing the retro-fit. The Board needs to determine that as yet, so your direction is unclear at this point. Mr. Clarke explained the work that Clarke, Caton and Hintz have done to date, and stated it was predicated on the renovation of the Hall of Records, building 47,000 square feet and demolishing 32,000 square feet. Director Karrow advised Mr. Clarke that the Freeholders are not sure what they want him to do. The Freeholders will discuss this with the County professionals, and determine a direction to go in. She thanked Mr. Clarke for coming in and making the presentation today. Les Varga, Planning Board, reported last year around this time, NJDOT advised money has been made available for bikeway type projects. The Planning Board reviewed the bike assessment that was done by the office in 1997. The Governor has made $11 million available for discretionary bikeways and the municipalities spent $9 million. The Planning Board looked at doing a bikeway from Route 31, across 202, up Voorhees Corner Road (650), to Old York Road. Roads, Bridges and Engineering prepared an estimate of $866,000 and the Planning Board submitted the application to the State and a letter of preliminary approved has been received from the DOT in the amount of $855,000. This includes the construction and in-house engineering. The Planning Board will help do the groundwork so others know this money is on the table. Questions answered for the press. Mr. Melick left the meeting at 4:03 p.m. Director Karrow advised the Workforce Investment Board is moving forward as a two County Workforce Investment Board, so Hunterdon and Somerset Counties will join together on this. Director Karrow, Cynthia J. Yard, County Administrator and Angelo F. DiOrio, Human Services Administrator, put together a list of 28 names for the Freeholders to review as candidates to the GRWIB. The members need to be on board by April. Mr. Melick returned to the meeting at 4:08 p.m. Director Karrow went through the various components of the WIB and the responsibilities of the members. Mr. Sauerland moved and Mr. Melick seconded this: See Page 02/22/00-6A RESOLUTION RESOLVED, Approving appointments to the Greater Raritan Workforce Investment Board to represent the County of Hunterdon. ROLL CALL: (AYES) MR. SAUERLAND, MR. MELICK, MR. FUZO, MS. KARROW. (ABSENT) MR. MULLER. Director Karrow asked County Counsel to synopsize the letters which have gone back and forth between the Park System and the County=s professionals on the construction management services for the golf course. Mr. DeSapio advised bids have been taken for the golf course for a second time and a recommendation should be ready for the next Freeholders= Meeting concerning the low bidder. The contract anticipates a construction manager on-site to monitor the work. The Park System proposes to engage Greenmen Pederson to do the construction management work at the proposed cost of $543,900. Mr. DeSapio stated when the Purchasing Agent, Charles Soriero, returned from leave, he called him on this matter and highlighted same concern about the cost of the construction manager. Mr. Soriero informed the Park System of his concerns in writing and the Park System Director, answered those concerns and she also answered Mr. DeSapio=s letter addressing his concerns. Mr. DeSapio advised Greenmen Pederson did drop their price to $480,000 plus. Mr. DeSapio reviewed for the Board and those present, the cost the County paid for a construction manager for the new Justice Center and compared that to the cost of same for the golf course. He also explained how the proposals were taken by the Park System for this work. The Park System feels it needs a construction manager, and this firm is one of the best in their opinion. They also contacted other counties to get information on construction managers for their golf courses, but none were used. Ms. Thier explained to the Board that the other counties did not need to hire a construction manager, because they have a general construction manager on staff and they also have multiple superintendents on staff to do the work. She explained why the cost was so high for the construction manager work and that they will have to be on site full time. Ms. Thier advised Greenmen Pederson has agreed to charge per hour for their services, with a detailed breakout of their services and what it will take to complete their work. Greenmen Pederson has also agreed to a CAP for the cost. Additionally, they have agreed to, for one year following the opening of
the golf course, to monitor the progress and the operations at no charge to the County. Ms. Thier agreed it is an expensive proposition but the County will be getting a very high quality service and the golf course will be a good product. The architect will also be visiting the site at crucial times when the construction manger calls them. This will be a team effort. The Board discussed with Dave Hay, Chairman, Board of Recreation Commissioners, the cost of the contract for construction management, construction phases for the golf course, and the use of the buildings on the property as a club house and for maintenance equipment. Mr. Sauerland recommended language in the contract in case the County wants to step away from the project. Mr. DeSapio recommended that Ms. Thier have Greenmen Pederson breakdown the $480,000 plus, with a not to exceed price for the construction phase on an hourly basis and a not to exceed price for the follow up work, so the Board of Freeholders can determine as the project goes along into the final phase, if there is another way to approach it. Mr. Fuzo recommended having a Task Order contract and the contractor will have to provide Task Orders for the work they will be doing and each will have to be approved by the Board prior to the work being done. Mr. Sauerland would like further information in connection on what will be done for Phase I and Phase II. John DeMarrais, Recreation Commissioner, said he would be glad to have GPI and the architect split out their costs and identify the cost for each separate items. Mr. Hay stated this project will come in on budget and he will bring that information back to the Freeholders on the 14th. Mr. Fuzo asked what is holding up the award for the construction of the golf course. Mr. Hay explained the contract was pulled because all the documents to the contract were not received as yet. Mr. DeSapio advised there is also a question about what will be recommended to be awarded, because for this to be brought in under budget, a number of alternates were placed in the bid which would reduce the price depending on the alternates selected. Director Karrow asked Ms. Thier to work with the County Treasurer on figures to privatize the mowing operation. Ms. Thier has been working on getting figures together and will meet with the Treasurer. The Recreation Commissioners and Park System Director left the meeting. Mr. Melick left the meeting at 4:55 p.m. Mr. DeSapio reported to the Board, that at the last CADB meeting, the CADB adopted the draft of the Ethic=s Policy which the Freeholder Board reviewed prior. He explained this is a supplemental policy for the CADB, since they are governed by the State Agriculture Development Board. Mr. Fuzo moved and Mr. Sauerland seconded this: See Page 02/22/00-7A RESOLUTION RESOLVED, Approving a supplemental Ethic=s Policy for the County Agriculture Development Board. ROLL CALL: (AYES) MR. FUZO, MR. SAUERLAND, MS. KARROW. (ABSENT) MR. MELICK, MR. MULLER. Mr. Melick returned to the meeting at 5:02 p.m. Mr. Sauerland moved and Mr. Fuzo seconded these: See Page 02/22/00-7B RESOLUTION RESOLVED, Executive Session to discuss land acquisition with the Park System. See Page 02/22/00-7C RESOLUTION RESOLVED, Executive Session to discuss personnel with the Human Resources Director and County Administrator. See Page 02/22/00-7D RESOLUTION RESOLVED, Executive Session to discuss leasing of space at the Justice Center. See Page 02/22/00-7E RESOLUTION RESOLVED, Executive Session to discuss a Letter of Intent with the Housing Corporation. See Page 02/22/00-7F RESOLUTION RESOLVED, Executive Session to discuss the status of various land acquisitions. ROLL CALL: (AYES) MR. SAUERLAND, MR. FUZO, MR. MELICK, MS. KARROW. (ABSENT) MR. MULLER. Director Karrow opened the meeting to the public. There being no questions or comments from the press or public, the Hunterdon County Board of Chosen Freeholders went into Executive Session at 5:10 p.m. and reconvened in Open Session at 5:58 p.m.
Page 1 and 2: HUNTERDON COUNTY BOARD OF CHOSEN FR
Page 3 and 4: RESOLVED, Approving the amendment o
Page 5: done to the County=s satisfaction.

February 22, 2000 - Hunterdon County, New Jersey

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