College Catalog - Student Handbook - Wallace Community College

of Enrollment Services/Registrar at 334-556-2470, and SparksCampus students should contact the Student Affairs Office at 334-687-3543, Ext. 4282, prior to the fifth day of a term. Students atother College locations should contact the designated Collegeofficial.INELIGIBILITY FOR REFUNDStudents who are withdrawn by the College for disciplinaryreasons, non-payment of charges, or other similar reasons are noteligible for a refund.GENERALTITLE IV REFUNDSWhen a Pell and/or SEOG grant recipient completely withdrawsfrom the College, the Business Office must determine the amountof the grant(s) that the student earned as of the student’swithdrawal date.The student’s date of withdrawal is either of the following dates:1. The date, as determined by the College, that the student beganthe withdrawal process prescribed by the College.2. The date, as determined by the College, that the studentotherwise provided official notification to the College, inwriting or verbally, of his or her intent to withdraw.Note: If the student ceases attendance without providing officialnotification to the College, the midpoint of the payment periodor the last date of an academically related activity in which thestudent participated is used as the date of withdrawal .CALCULATION OF EARNED TITLE IV ASSISTANCEThe amount of Title IV assistance earned by the student iscalculated by dividing the number of days (total calendar days)attended by the total number of days (calendar days) in thepayment period. The total number of calendar days in a paymentperiod includes all days within the period, except scheduled breaksof at least five consecutive days, which are excluded from the totalnumber of calendar days in a payment period and the number ofcalendar days completed in that period. If the student’s withdrawaldate occurs after 60% of the payment period, none of the Title IVaid has to be returned. Otherwise the College, the student, or bothmust return a portion.RETURN OF UNEARNED AID—RESPONSIBILITY OFTHE COLLEGEThe College must return the lesser of the amount of Title IV fundsthat is not earned by the student; or the amount of institutionalcharges that the student incurred for the payment period multipliedby the percentage of funds that was not earned. The percentage notearned is determined by subtracting the percentage of Title IV aidearned from 100%. Because of this requirement by the UnitedStates Department of Education, the College Refund Policy doesnot apply to students who receive Title IV assistance. If a studentreceives a Pell and/or SEOG grant, regardless of who actually paidthe tuition and fees, the return or refund created by the withdrawalaccording to provisions will be made to the Pell and/or SEOGgrant programs subject to the maximum amount of the award forthe payment period. Therefore, no sponsoring agency that paystuition and fees (for a student who receives Pell and/or SEOGgrants) will receive a refund if the student withdraws from theCollege until all monies due the Pell and/or SEOG grant programshave been returned.RETURN OF UNEARNED AID—RESPONSIBILITY OFTHE STUDENTThe student will be held responsible for all unearned grant aid thatthe College is required to repay to the United States Departmentof Education. The initial amount of unearned Federal Student Aiddue from the student is determined by subtracting the amountreturned by the College from the total amount of unearned Title IVfunds to be returned. This is called the initial amount due from thestudent. The amount of grant overpayment due from a student islimited to the amount by which the original grant overpaymentexceeds half of the total Title IV grant funds disbursed and couldhave been disbursed to the student. If a student completelywithdraws or ceases to attend all classes before completing 60%of any term and has received Pell and/or SEOG grant funds—whether by check or charged tuition, fees, or books—and theCollege has to return any funds paid on behalf of the student, thestudent is responsible for repaying funds to the College.BOOKS AND SUPPLIESOTHER REFUNDSA student who drops or withdraws and has purchased returnablebooks and/or supplies from the College and returns the items withthe original purchase receipt in new or unused condition duringthe first 10 calendar days of the term will receive a full refund.After the first 10 calendar days of the term, supplies are nonreturnableregardless of condition.FINANCIAL AIDThe primary purpose of student financial assistance programs atWallace Community College is to assist students with meeting thecost of their education. All students are encouraged to apply.Eligibility for grants is based on financial need.APPLYING FOR FEDERAL FINANCIAL AIDWallace Community College awards financial assistance on acontinuous basis for the entire year. Priority for limited campusbasedprograms (FWS, FSEOG, and ASAP) is given to studentswhose applications are completed prior to May 1 of each year.1-800-543-2426 29 www.wallace.edu