shire of mount magnet agenda ordinary council meeting 26 august ...

Dear Elected Member,
SHIRE OF MOUNT MAGNET
AGENDA
ORDINARY COUNCIL MEETING
26 AUGUST 2011
PUBLIC COPY
NOTICE OF MEETING
The next Ordinary Meeting of the Shire of Mount Magnet will be held on 26 August 2011 in the
Council Chambers commencing at 1pm.
……………………………… Date: 19 August 2011
Murray Brown
ACTING CHIEF EXECUTIVE OFFICER
DISCLAIMER
No responsibility whatsoever is implied or accepted by the Shire of Mount Magnet for any act,
omission, statement or intimation occurring during this meeting.
It is strongly advised that persons do not act on what is heard at this meeting and should only rely
on written confirmation of Council’s decision, which will be provided within fourteen (14) days of
this meeting.

SHIRE OF MOUNT MAGNET
Agenda for the Ordinary Council Meeting
In Council Chambers, Lot 163 Hepburn St, Mount Magnet
26 August 2011 at 1.00pm
TABLE OF CONTENTS
1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS ................................... 4
2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ................................. 4
3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ............................ 4
4 PUBLIC QUESTION TIME ........................................................................................................ 4
5 APPLICATIONS FOR LEAVE OF ABSENCE ......................................................................... 4
6 CONFIRMATION OF MINUTES OF PREVIOUS MEETING ................................................. 4
6.1 Minutes of the Special Council Meeting held 7 July 2011 .................................................... 4
6.2 Minutes of the Ordinary Council Meeting held 29 July 2011................................................ 4
7 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION ......................... 5
8 PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS .................................. 5
9 AGENDA ITEMS ........................................................................................................................ 6
9.1 FINANCE .......................................................................................................................... 6
9.1.1 Finance/Audit Committee Meeting ............................................................................ 6
9.2 MANAGEMENT AND POLICY ..................................................................................... 7
9.2.1 Royalties For Regions –Regional Project Allocations ............................................... 7
9.2.2 Lot 60 Attwood Street Mount Magnet ....................................................................... 9
9.2.3 Roads To Recovery Program ................................................................................... 10
9.2.4 Waive of Hire Costs – Recreation Centre ................................................................ 12
9.2.5 Partial Road Closure; Criddle Street, Mt Magnet ..................................................... 14
9.1.2 Council Delegate to MRVC ..................................................................................... 18
9.3 HEALTH ......................................................................................................................... 19
9.3.1 Town Planning Application – TP03/11 for the Re- Commissioning of the Assay
Laboratory Facility ................................................................................................... 19
9.4 WORKS ........................................................................................................................... 23
9.4.1 Tender For Maintenance Truck ................................................................................ 23
9.5 TOURISM ....................................................................................................................... 25
9.5.1 Tourism Information Compendiums ........................................................................ 25
10 CONFIDENTIAL BUSINESS ................................................................................................... 26
10.1 Confidential Item ............................................................................................................. 26
10.2 Confidential Item ............................................................................................................. 27
11 NEW BUSINESS ....................................................................................................................... 28
12 NEXT MEETING ...................................................................................................................... 28
13 CLOSURE OF MEETING ......................................................................................................... 28
14 CERTIFICATION BY CHAIRMAN ........................................................................................ 28
15 INFORMATION REPORTS ..................................................................................................... 29
15.1 CHIEF EXECUTIVE OFFICER REPORT .................................................................... 29
15.2 FINANCE AND ADMINISTRATION REPORT .......................................................... 30
15.2.1 Motor Vehicles Operational Data as at 19 August 2011 ........................................... 30
15.3 ENV. HEALTH OFFICER / BUILDING SURVEYOR REPORT ................................ 31
15.4 WORKS MANAGER’S REPORT ................................................................................. 32
15.5 SPORT RECREATION/ YOUTH OFFICERS REPORT .............................................. 34
15.6 SWIMMING POOL MANAGERS REPORT ................................................................ 35
15.7 COMMUNITY DEVELOPMENT OFFICERS REPORT ............................................. 36
15.8 CARAVAN PARK MANAGERS REPORT .................................................................. 37
15.9 RANGERS REPORT ...................................................................................................... 38
15.10 TOURISM OFFICERS REPORT ................................................................................... 39
Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
2

15.11 YOUTH OFFICERS REPORT ....................................................................................... 40
Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
3

SHIRE OF MOUNT MAGNET
Agenda of Ordinary Council Meeting
26 August 2011
1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS
Luke Cotte Windimurra Mine 12.30pm
Ian Burrows Swagman Roadhouse 2.00pm
Russell Lockyer Swagman Roadhouse 2.00pm
2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE
3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE
4 PUBLIC QUESTION TIME
5 APPLICATIONS FOR LEAVE OF ABSENCE
6 CONFIRMATION OF MINUTES OF PREVIOUS MEETING
6.1 Minutes of the Special Council Meeting held 7 July 2011
OFFICER RECOMMENDATION
Moved: Seconded:
That the minutes of the Special Council Meeting held 7 July 2011 as circulated be
confirmed as true and correct record of proceedings.
6.2 Minutes of the Ordinary Council Meeting held 29 July 2011
OFFICER RECOMMENDATION
Moved: Seconded:
Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
CARRIED/LOST __/__
That the minutes of the Ordinary Council Meeting held 29 July 2011 as circulated be
confirmed as true and correct record of proceedings.
CARRIED/LOST __/__
4

7 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION
8 PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS
Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
5

9 AGENDA ITEMS
9.1 FINANCE
9.1.1 Finance/Audit Committee Meeting
Nil
Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
6

9.2 MANAGEMENT AND POLICY
9.2.1 Royalties For Regions –Regional Project Allocations
File: FI - RFR
Officer: Murray Brown – Acting Chief Executive Officer
Amended By: Nil
Disclosure of Interest: Nil
Date: 18 th August 2011
Application:
For Council to consider the allocation of Royalties For Regions funding on Regional
Projects for 2011/12.
Background:
Council receives Royalties for Regions funding from the Country Local Government Fund.
These funds are in two components, one being for Shire Projects and the other portion being
for “Regional” projects. (Council’s funds for Shire Projects have been earmarked in
Council’s budget for upgrading the swimming pool toilets change rooms and include a
gymnasium).
Council also has to decide on regional projects that can be funded from funding set aside for
allocation to projects on a regional basis. (2010/2011 funding from this source was used to
carry out repairs and upgrading of the MRVC fence, a project all Shires in the region
supported.)
Together with other Shires in the Murchison Region, Council representatives will have to
meet and determine projects of Regional Significance for the region. I believe that this year
the process may be more complicated, as I understand that Meekatharra Shire will work
with Upper Gascoyne Shire to extend the seal on the Landor Road, Yalgoo Shire will work
with Morawa Shire to upgrade the Yalgoo to Morawa Road, Murchison Shire will join the
Upper Gascoyne Shire in improving their main road and Wiluna Shire will look to
Meekatharra to develop the Meekatharra to Wiluna Road.
This will leave Cue, Sandstone and Mt Magnet Shires to develop Projects.
One of the projects suggested by the CEO at Cue is for the Regional Funding to be used to
assist the Shires who have provided Self Help re broadcasting facilities (all in this Region I
believe) to change over to digital TV via Satellite. Initial cost estimates are between $75,000
and $125,000 per site.
However I have just learnt that Meekatharra and Mt Magnet Broadcaster sites will be
converted to Digital.
Comment:
Mt Magnet projects listed in Council’s Forward Capital Works Program and also listed as a
high priority in the Midwest Investment Plan include:
Airport Upgrade $1,000,000
Professional/Administration Centre for Shire
(Host relocation of Agencies) $2,000,000
Bidi Bidi Accommodation Safe House (Not in FCWP) $ 400,000
Mt Magnet Training Centre $3,000,000
Mt Magnet Badimia café and Homemaker Centre $ 300,000
Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
7

Mt Magnet Health Centre (Not in FCWP) $8,000,000
Medium priority
Mt Magnet Staff Housing Units $ 500,000
Low priority projects include:-
Mt Magnet Swimming Pool Upgrade $ 500,000
Refurbish Mt Magnet Regional Arts Centre $ 700,000
The Shire President and CEO will meet in Cue on 1 st September 2011, with all other
Murchison Shires to decide the “Regional Projects” to be allocated Royalties for Regions
funding for 2011/12.
Consultation:
Brendin Flanigan MWDC
Statutory Environment:
Local Government Act – General Provisions
Policy Implications:
Nil
Financial Implications:
Nil
Strategic Implications:
Improved community facilities
Voting Requirements:
Simple Majority
OFFICER RECOMMENDATION
Moved: Seconded:
That Council agree to Nominate the above listed Projects for 2011/12 Royalties for
Regions Funding from the “Regional Projects” funding.
Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
CARRIED/LOST __/__
8

9.2.2 Lot 60 Attwood Street Mount Magnet
File: A39
Officer: Murray Brown – Acting Chief Executive Officer
Amended By: Nil
Disclosure of Interest: Nil
Date: 12 th August 2011
Application:
In December 2010 Mr Steven Upham of Attwood Street Mt Magnet wrote to Council
advising that he was interested in purchasing vacant land next to lots 61 and 62 located on
the Eastern side of Attwood Street.
I believe that this matter was not referred to Council.
Background:
Council owns the freehold title of Lot 60 Attwood Street.
Comment:
This lot is located at the rear of vacant lots in Hepburn Street that I think may be earmarked
for a future Shire office complex. It was thought that this lot would be used for parking and
drainage of waste water from an office development.
If Council is interested in selling Lot 60, a valuation of this lot could be obtained before
disposal takes place
Consultation:
Bill Atyeo –EHO/BS
Statutory Environment:
Local Government Act Section 3.58 sets out the conditions relating to the sale of Land
Policy Implications:
Nil
Financial Implications:
Minimal
Strategic Implications:
Long term parking needs of the community
Voting Requirements:
Simple Majority
OFFICER RECOMMENDATION
Moved: Seconded:
That Council
Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
CARRIED/LOST __/__
9

9.2.3 Roads To Recovery Program
File: FI-GRRD
Officer: Murray Brown – Acting Chief Executive Officer
Amended By: Nil
Disclosure of Interest: Nil
Date: 8 th August 2011
Application:
The Australian Local Government Association has requested that Council write a letter to
the Prime Minister, Minister for Infrastructure and Transport, Leader of the Opposition and
Opposition Transport Spokesman to support Association’s campaign for increased and
ongoing Roads to Recovery program funding.
Background:
The Roads to Recovery Program commenced in 2000 and has had two extensions since then.
Currently the Roads to Recovery program is due to end in 2014. ALGA research indicates
that there is still a significant shortfall in the level of funding for local roads amounting to
about $1.2 billion annually.
Comment:
An extension of the Roads to Recovery Program is essential to this Shire, particularly as the
level of State funding for our roads is decreasing, partly because of the Mt Magnet-
Sandstone Road has been returned to State responsibility.
ALGA have forwarded draft letters for our use.
Consultation:
Cr Dowden
Statutory Environment:
Local Government Act – General Provisions
Policy Implications:
Nil
Financial Implications:
Road funding levels have a significant effect on Council’s ability to maintain its road
network
Strategic Implications:
Various
Voting Requirements:
Simple Majority
Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
10

OFFICER RECOMMENDATION
Moved: Seconded:
That Council support the Australian Local Government Associations campaign for an
increase in funding and ongoing commitment past 2014 for the Roads to Recovery
Program, and letters be sent to appropriate Federal Members as requested.
Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
CARRIED/LOST __/__
11

9.2.4 Waive of Hire Costs – Recreation Centre
File: FI-DON
Officer: Murray Brown – Acting Chief Executive Officer
Amended By: Nil
Disclosure of Interest: Nil
Date: 19 August 2011
Application:
To waive the hire fee for use of the Recreation Centre by Midwest Football Academy.
Background:
The Midwest Football Academy will be in Mount Magnet for two nights (15 and 16 August
2011) while the students run football clinics at the school as part of their Certificate 1 in
Sport and Recreation.
Comment:
Attached is a letter asking for the fee to be waived
Consultation:
Acting CEO Murray Brown
Statutory Environment:
Nil
Policy Implications:
Nil
Financial Implications:
Hire of Recreation Centre costs
Strategic Implications:
Attracting positive role models to Mount Magnet
Voting Requirements:
Simple Majority
OFFICER RECOMMENDATION
Moved: Seconded:
That Council agree to waive the Fee for hire/accommodation at the Recreation Centre
for the Midwest Football Academy on 15 and 16 August 2011.
Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
CARRIED/LOST __/__
12

Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
13

9.2.5 Partial Road Closure; Criddle Street, Mt Magnet
File: GB:DLI
Officer: Murray Brown – Acting Chief Executive Officer
Amended By: Nil
Disclosure of Interest: Nil
Date: 10 August 2011
Application:
This matter is resubmitted for Council consideration as further information has been
obtained. This matter was raised at the July 2011 Ordinary Council Meeting and deferred
until further information was received.
Background:
Mr Geoffrey Schafer owns Lot 475 Criddle Street, Mt Magnet. He has applied to have a
portion of the road reserve in front of his property closed to bring the road reserve in line
with the adjacent lots. He then intends to apply for freehold title for the enlarged lot 475.
Mr Schafer has owned Lot 475 for a number of years. The lot has two old former railway
houses located on it.
Comment:
Since the last meeting I have found maps of the town which indicate that both the Power and
Water services are located. In this case both of these services are located on the opposite
side of the street to Lot 475.
In the case of Telstra Telephone services, there is a line servicing Lot 475 from the other
side of the street. We are carrying out a “Dial before you Dig” search to confirm our
findings relating to the location of services.
Enclosures
Copy of July Agenda item set out hereunder.
Consultation:
Bill Atyeo – EHS/BS
Statutory Environment:
Local Government Act Section 3.50
Policy Implications:
Nil
Financial Implications:
Cost of advertising
Strategic Implications:
This closure will clarify the road reserve area
Voting Requirements:
Simple Majority
Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
14

OFFICER RECOMMENDATION
Moved: Seconded:
That Council advertise its intention to close portion of Criddle Street, adjoining Lot
475.
Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
CARRIED/LOST __/__
15

Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
16

Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
17

9.1.2 Council Delegate to MRVC
File: CR- CMAS
Officer: Murray Brown – Acting Chief Executive Officer
Amended By: Nil
Disclosure of Interest: Nil
Date: 19 August 2011
Application:
Due to the death of Cr David Jones, Council needs to nominate another delegate to the
Murchison Region Vermin Council.
Background:
Normally Council has two delegates to represent it on the Murchison Region Vermin
Council and past practice has been for that body to meet three or four times per year,
however with the recent Upgrading of the Fence funding being available the MRVC will
now be meeting monthly.
With the Shire of Cue at present being administered by a Commissioner and having no
Councillors, and the disqualification of Cr Howden (One of Meekatharra Shire delegates)
membership numbers have decreased.
Comment:
Council’s appointment of a delegate to the MRVC is to cover the period until 15 th October
2011.
I would recommend that Cr Greg Scott be appointed to fill this vacant position.
Consultation:
Cr Dowden
Cr Jensen
Statutory Environment:
Local Government Act 1995
Policy Implications:
Nil
Financial Implications:
Nil
Strategic Implications:
Nil
Voting Requirements:
Absolute Majority
OFFICER RECOMMENDATION
Moved: Seconded:
That Cr Greg Scott be appointed as Council’s delegate to the Murchison Regional
Vermin Council.
CARRIED/LOST __/__
Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
18

9.3 HEALTH
9.3.1 Town Planning Application – TP03/11 for the Re- Commissioning of the Assay
Laboratory Facility
Location: Lot 484 Criddle Street
Applicant: Mt Magnet Gold NL
File Reference: A291
Disclosure of Interest: NIL
Date of Report: 16 th August 2011
Author: W.V. ATYEO
Environmental Health Officer/Building Surveyor
Signature of Author:
Senior Officer: Murray Brown
Chief Executive Officer
Summary:
Mt Magnet Gold NL (MMG) requests Shire planning approval for re-commissioning of the
Assay Laboratory facility at Lot 484, Criddle St, Mt Magnet, WA.
Background:
As part of the recommencement of mining operations at Mt Magnet, a local assay laboratory
is required by MMG to measure gold in samples for effective mine grade control and mill
operations. The presence of a local laboratory is critical to cost effective and timely
operation of the mine. Mt Magnet Gold will engage an established Laboratory services
company to operate the Laboratory on a contract basis.
The existing Laboratory Facility at Criddle St and owned by MMG, was used in the same
capacity for several years up until the closure of mining operations in 2007. This Facility
offers the best option for MMG to re-start the assaying services in Mount Magnet.
The facility consists of 2 large steel sheds, subdivided into a number of work areas, 1
transportable office unit, an ablutions block and two LPG gas containers. The total area of
buildings on the site is approximately 500m². The total area of the block is approximately
2,400m². The block is fenced with a 2m high wire mesh fence.
The land is zoned “Industrial” under the Mount Magnet Town Planning Scheme, and is
surrounded by “Industrial” zoned land.
Comments:
As stated the land is zoned “industrial” and I consider the use as a Laboratory (Assay
Laboratory) to be in the class of “Light Industry” and as such is a permitted use within the
zone. The development does not require licensing by the Department of Environment and
Conservation, but the general provisions of the Environmental Protection Act 1986 still
apply for the premises in that they are not permitted to cause environmental harm, pollution
etc.
Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
19

The proponents have stated that lab is intended to be run on a day shift and evening shift
roster with work occurring between 6.00am and 12.00 midnight (18hrs). Two overlapping
shifts of 3 persons each will be employed. The work at the lab will involve the analysis of
samples for gold by Fire Assay. 4/5 of samples will be grade control samples generated
from drilling in the pits and 1/5 will be mill samples.
They have also stated in a written document that they are contracting the running of the lab
to SGS (previous operators of the lab) which has a noise management policy and manages
the hazard of noise in accordance with the National Code of Practice for Noise Management
and Protection of Hearing at Work [NOHSC:2009(2004)]. SGS OH&S management
includes routine testing of noise levels in the laboratory with follow up action plan for
identified issues in accordance with AS/NZS 1269.0:2005 – Occupational Noise
Management.
Further that the fire assay process utilises a lead litharge flux to extract gold from the
samples. This material is absorbed into cupels which are porous inert receptacles that are
immediately placed in sealed drums for safe disposal. Furnace glass is also collected
immediately into sealed drums for safe disposal.
The fire assay work area is isolated from other laboratory operations and ventilation exhaust
is extracted into the dust waste containment system where the waste is contained in sealed
drums for safe disposal. This waste management process is in accordance with Part 5
Hazardous substances, Subdivision 2 - Lead of the Occupational Safety and Health
Regulations 1996 WA. SGS fire assay operations and lead management are carried out in
accordance with:
• National Code of Practice for the Control & Safe Use of Inorganic Lead at Work
[NOHSC:2015(1994)]
• National Standard for the Control of Inorganic Lead at Work [NOHSC:1012(1994)]
SGS OH&S management conduct biological monitoring for lead in accordance with section
5.56 of the Occupational Safety and Health Regulations 1996 WA.
In regard to Dust Extraction & Management, All sample preparation work stations are
vented via the dust extraction system in which the dust particles are captured and deposited
into sealed drums for safe disposal.
SGS OH&S management conduct regular personal monitoring for inhalable and respirable
dusts and/or silica to ensure exposure levels do not exceed the occupational exposure
standards as set out in Exposure Standards for Atmospheric Contaminants in the
Occupational Environment (NOHSC:1003).
The management of Traffic and Vehicles is addressed by the use of one light vehicle will be
operated by the Lab contractor. A forklift will be used infrequently to unload consumable
items and possibly samples. Trucks will periodically visit the lab to deliver consumables or
remove waste.
One mine light vehicle will deliver grade control samples during the dayshift only (6am-
6pm) with between 1 and 3 visits per day. One mine light vehicle will deliver mill samples
over day and evening shifts, with between 2-4 visits per day. This means that vehicular
traffic will be at a minimum, and during acceptable hours of operation.
All wastes from the facility will consist of:
Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
20

• Crushed bulk sample – the remainders of the sample after assay. This material is the
same as waste rock generated by mining and will be removed to the mine site rubbish or
waste dump areas.
• Lead contaminated cupels generated by the Fire Assay process, will be removed and
disposed of at the gold mines mill. This material is likely to be fed into the mill as addition
of lead to the CIL process is normally beneficial to the gold recovery process.
Hazardous Chemical Storage, Quantities & Licensing:
The analytical process involves the use of small amounts of laboratory chemicals, mainly
acids, and all the laboratory chemicals will be stored in lockable cabinets designed to
specification AS 3780-2008 – storage and handling of corrosive substances.
The refurbishment will entail:
• General clean-up of site
• Some surface work to prevent water inflow to sheds
• Repair of evaporative air coolers
• Repair of roller doors and one wall area
• Installation of a new internal wall
• Placement of a new transportable crib room and laundry/ablutions block
• Upgrade of power to the site
I can see no impediments to Council approving the establishment of an Assay Laboratory on
Lot 484 Criddle Street, providing the operations are conducted as stated in the proponents
submission to Council.
Consultation:
Paul Anderson – DEC Midwest Region
Stephen Day – Ramelius Resources
Statutory Environment:
Shire of Mount Magnet Town Planning Scheme Number 1
Policy Implications:
Nil
Financial Implications:
Nil
Strategic Implications:
Nil
Voting Requirements:
Simple Majority
Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
21

OFFICER RECOMMENDATION
Moved: Seconded:
That Council:-
Approve the planning application from Mount Magnet Gold NL for the for recommissioning
of the Assay Laboratory facility at Lot 484, Criddle St, Mt Magnet, in
compliance with the documents submitted with their application and with the following
conditions forming part of that approval:
1. The use hereby permitted shall not cause injury to or prejudicially effect the amenity
of the locality by reason of the processes carried on, the materials, goods and
machinery used and stored or by reason of the emission of smoke, electrical pulse
emissions, dust, fumes, odour, noise, vibration, waste product or otherwise.
2. The use of the premises as applied for shall not be changed or added to without the
consent of Council
3. No incinerator is to be provided or used on the site. All refuse shall be regularly
removed to the relevant minesite for handling and disposal. There is to be no waste
from these premises disposed off at the Shire landfill site.
4. All stormwater emanating from the lot is to be discharged to a legal point of disposal
so that it does not cross the boundaries of any adjacent lot or cause any detriment to
the adjacent lots.
5. The loading and unloading of vehicles and the delivery of goods or plant to and from
the site shall at all times be carried out wholly within the site.
6. All parking of business vehicles, and staff vehicles, will be within the boundaries of the
Lot 484 Criddle Street.
7. The surface of the land to be utilized for car parking shall be treated so as to prevent
loss of amenity to the neighbourhood by emission of dust and the discharge of drainage,
and practical means shall be installed to prevent damage to the fences of adjoining
properties.
8. The owner, the occupier and the manager of the premises shall at all times each make
reasonable endeavours to ensure that the premises do not create a nuisance and
annoyance to neighbours or otherwise disturb the amenity of the area.
9. No dangerous or hazardous goods are permitted to be stored on the leased land unless
the leasee has all the required permits from the appropriate authority, which clearly
indicates the approved method of storage in the area identified.
10. All exterior lights to the proposed buildings are to be so positioned, and shaded if
necessary, so that they are not considered to be hazardous to road users and adjacent
premises.
Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
CARRIED/LOST __/__
22

9.4 WORKS
9.4.1 Tender For Maintenance Truck
File: Tender Register
Officer: Bradden Corlett – Works Manager
Amended By: Nil
Disclosure of Interest: Nil
Date: 5 TH AUGUST 2011
Application:
To accept a tender 11/12-02 for the supply of a 4 x 2 Diesel Flat Top Truck to carry out the
road Maintenance.
Background:
Tenders were called for the supply of a 4 x 2 Diesel Flat Top Truck to carry out the road
Maintenance.
Comment:
Two compliant tenders were received by the due date.
I recommend that Purcher-International be granted the tender 11/12-02 for the supply of a
4x2 Diesel Flat Top Truck. Purcher-International is based in Geraldton and if warranty work
or repairs are required Mt Magnet is 335 kilometres from Geraldton.
Consultation:
Bradden Corlett – Works Manager
Statutory Environment:
Local Government Tender Regulations
Policy Implications:
Nil
Financial Implications:
Budget Provision 2011/12
Strategic Implications:
Nil
Voting Requirements:
Simple Majority
OFFICER RECOMMENDATION
Moved: Seconded:
That council accepts the tender 11/12-02 from Purcher-International for the supply of
a 4 x 2 Diesel Flat Top Truck in the sum of $91,940 less the trade in $36,300 plus on
road cost $650 change over $56,290.
Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
CARRIED/LOST __/__
23

Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
TENDER: 11/12-02
COMPANY BODY TYPE MODEL EXCLUSIVE GST GST INCLUDES GST
Purcher-International-
Geraldton
4x2 Diesel Flat Top
Truck FK61FH1RFAG $83,582 $8,358 $91,940
Trade-In 2007 Isuzu FRR500 $33,000 $3,300 $36,300
Change Over $50,582 $5,058 $55,640
On Road Cost $650
CHANGE OVER $56,290
WA Hino - Perth
4x2 Diesel Flat Top
Truck FE7JJMA-QAU $116,093.25 $11,609.33 $127,702.58
Trade-In 2007 Isuzu FRR500 $32,000 $3,200 $35,200
$84,093.25 $8,409.33
CHANGE OVER $92,502.58
24

9.5 TOURISM
9.5.1 Tourism Information Compendiums
File: CO-TOUR
Officer: Murray Brown – Acting Chief Executive Officer
Amended By: Nil
Disclosure of Interest: Nil
Date: 18 th August 2011
Application
To consider Information folders (Compendiums) for accommodation sites.
Background
Compendiums are presented in most accommodation sites offering an invaluable service
helping to support local business and promote the tourism industry.
Comment
The Shire of Mount Magnet Compendium has been a project of the Tourism Development
Officer and presented to the Tourism Advisory Committee (TAC) five times for review.
Due to these reviews accommodation sites have gone without this valuable resource for the
past seven months.
Consultation
Acting Chief Executive Officer Murray Brown
Statutory Environment
Nil
Policy Implications
Nil
Financial Implications
Cost will be $315.00 for 60 Compendiums. Cost Includes coloured A4 prints and folders
Strategic Implications
Nil
Voting Requirements
Simple Majority
OFFICER RECOMMENDATION
Moved: Seconded:
That Council agree to the production and distribution of the Information
Compendiums to Mount Magnet accommodation venues.
Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
CARRIED/LOST __/__
25

10 CONFIDENTIAL BUSINESS
10.1 Confidential Item
Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
26

10.2 Confidential Item
Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
27

11 NEW BUSINESS
12 NEXT MEETING
13 CLOSURE OF MEETING
14 CERTIFICATION BY CHAIRMAN
Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
28

15 INFORMATION REPORTS
15.1 CHIEF EXECUTIVE OFFICER REPORT
Chief Executive Officer’s Diary
1 st August 2011 Staff meeting 8.15am
2 nd August 2011 MRVC Meeting
3 rd – 6th August 2011 Murray will be in Perth on Zone and private
business matters
26 th August 2011 Finance Committee Meeting
26 th August 2011 Ordinary Council Meeting
29 th August 2011 Staff meeting 8.15am
1 st September 2011 Nominations for Council OPEN
6 th September 2011 MRVC Meeting
8 th September 2011 Nominations close at 4.00pm Sharp!!
14 th September 2011 Executive Committee Meeting
23 rd September 2011 Ordinary Council Meeting
26 th September 2011 Staff meeting 8.15am
4 th October 2011 MRVC meeting
15 th October 2011 Local Government Election Day
19 th October 2011 Finance Committee Meeting
22 nd October 2011 Mount Magnet Race Day
24 th October 2011 New CEO Geoff Brooks starts Work
27 th October 2011 Ordinary Council Meeting
8th November 2011 MRVC Meeting
Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
29

15.2 FINANCE AND ADMINISTRATION REPORT
15.2.1 Motor Vehicles Operational Data as at 19 August 2011
Light Vehicle Rego Kilometres
Utility – Holden Colorado Dual Cab (WM) MA 2 40,600
Utility – Toyota Hilux Dual Cab MA 039 63,390
Utility – Toyota Hilux Tray Back MA 30 75,551
Utility – Toyota Hilux MA 2190 40,300
Utility – Toyota Hilux Tray Top MA 2099 71,025
Utility – Ford Courier 4x2 Single Cab (CP) MA 2134 33,561
Utility – Mazda Bravo Ute MA 2136 77,612
Office - Toyota Prado Wagon 0 MA 70,494
Bus – Mitsubishi Rosa Community MA 80 50,432
Utility - Toyota Hilux Dual Cab MA 038 109,699
Office – Toyota Prado Wagon 1DPA 933 9,188
Large Plant Rego Odometer/Hours
Final Reading
Nissan Tip Truck MA 2132 45,000
Isuzu Truck MA 2185 40,000
Volvo FE Loader (New Loader) MA 029 17,515
Cat 12H Grader MA 2170 42,446
Nissan Tip Truck 1DOZ344 14,148
Other Plant Rego Odometer/Hours
Volvo Roller MA 003 143.7hrs
Clarke Bobcat MA 006 221.1hrs
Tennant Road Sweeper MA 2155 0679hrs
New Holland Tractor 1CZS 671 251.0hrs
Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
30

15.3 ENV. HEALTH OFFICER / BUILDING SURVEYOR REPORT
Nil
Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
31

15.4 WORKS MANAGER’S REPORT
TOWN/OTHER MAINTENANCE
• Slashing was carried out around town.
• Mosquito fogging is carried on Monday and Friday at 6:00pm.
• Potholes and edge repair/patching in all streets in the Town site.
• V drains in Laurie Street have been rectified to stop water ponding.
• The football oval was mowed on the 27 th July.
• Swagman Roadhouse repaired potholes at the southern end.
• Hepburn Street Rose bushes, lawn edging and weeding have been done.
SIGNAGE
• Signs were ordered for the creek crossing on Naughton Street (FLOODWAY INDICATOR
SHOWS DEPTH), to warn the public and other road users when creek is running with water.
• Signs were ordered for the Airport/Terminal, (NO SMOKING BEYOND THIS POINT), to
stop people smoking in the undercover area.
• Sign was ordered for the Granites, (NO CAMPING ALLOWED PATROLLED BY SHIRE
RANGER).
• 8 x white Gable cones were ordered for the airport strip and x1 windsock.
PLANT SERVICE
• MA-2099 Minor service, ODO 70,516
• MA-038 Major Service, ODO 108,000
• UD Nissan truck was sent back to Truck Centre in Perth to have the battery box relocated.
• The bogie dolly had wheel bearings replaced including all seals.
GENERAL ISSUSE
• I have contacted Main Roads in regards to the installation of Rumble strips north and south
of town site. Peter Herbite is the Network Operation manager waiting for his response.
• At the intersection of Richardson, Hepburn and Naughton Street white lines has been
installed on the 27 th July.
• Downer EDI has supplied more signs for WATER OVER ROAD and ROAD CLOSURE.
• The dirt accumulating on the Great Northern Highway it is the Shire responsibility to
remove the dirt; we are contracted to Downer EDI for the road maintenance on the Great
Northern Highway. Now that the rain has cleared the water Truck will be utilised to wash
off the mud.
Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
32

GENERAL OVERVEIW OF ROAD WORKS
• Mount Farmer road project local contractor was hired with road train to cart gravel.
• Road inspection carried out on Wynyangoo – Wondinong and Mt Farmer road with recent
rain in the area.
• Works request was issued on the 19 th July for the Hy Brazil road creek crossing for trees to
be removed and repair creek crossing damage after last month rain fall, four loads of road
base material was drop of and spread with Bobcat trees were removed completed on the 27 th
July.
• Bulldog Contracting was issued a contract for the removal of the existing footpath and
supply, lay new concrete on Hepburn St in front of Caravan Park.
Before
After
• Cattle grid on the Mt Farmer road Boogardie boundary at slk 4.00 concrete on both side of
grid is breaking away. The old concrete was removed and box out for new concrete to be
laid also bitumen was sprayed on top of concrete to protect surface from cracking.
WORKS MEETING
• Staff Toolbox meeting was held on Tuesday 19/07/2011.
• Team leaders meeting was held on Friday 22/07/2011.
Bradden Corlett
WORKS MANAGER
Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
33

15.5 SPORT RECREATION/ YOUTH OFFICERS REPORT
Youth Centre
The Youth Centre has increased its opening hours due to the addition of a second Youth Officer.
The centre is now open Monday through Friday from 3pm – 5pm.
Adult Mixed Netball
Mixed Netball has been put on hold until the start of Term 4 due to consistently poor turnouts.
Numbers should increase in Term 4 with the warmer weather.
Adult Football
There was an adult football game held in town on Saturday 13 th August between Mount Magnet and
Meekatharra. I am working on organising another game to be held in Meekatharra within the next
few weeks. It was good to see a big crowd turn out for the game, and it all went smoothly.
Junior Sports
Junior cricket registrations were held on Monday 15 th August, with 8 kids signing up on the first
day. This program will run Monday afternoons until the end of the school year. I am expecting
more registrations as we go along as there is a high level of interest from the kids.
Unfortunately I have had to withdraw Mount Magnet from the Intertown Football Competition
involving Meekatharra, Wiluna, and Karalundi due to a lack of numbers. However in spite of this I
have been invited by Meekatharra to take a select group of boys up to compete in the Shane Coaby
Cup on the 21 st August. The boys selected to go are the ones who have consistently been attending
football.
Community Sports Night
The Mount Magnet Sports Group held an ‘Indoor Lawn Bowls’ night on Wednesday 17 th August in
ANZAC Hall. The event was well attended with 13 kids attending the first session, and 12 adults
attending the second session.
Jason Plant
Sport and Recreation/ Youth Officer
Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
34

15.6 SWIMMING POOL MANAGERS REPORT
Nil
Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
35

15.7 COMMUNITY DEVELOPMENT OFFICERS REPORT
Healthy Community Initiative Grant Application
Over the past month I have been working on a Healthy Communities Initiative Local Government
Area Grants Application. These applications are being assessed on a state/territory basis with 7
grants being awarded in WA in this round. If successful the project will run from January 2012 to
end of June 2013.
Our grant application includes several projects aimed at the adult population of Mount Magnet
including the development of the Granites walking trail, the development of adult inter-town
sporting competition, a community garden and the employment of a Healthy Communities
Coordinator to oversee the project. The project includes a number of training opportunities for
local people to learn first aid, coaching and umpiring, bronze medallion life saving and other skills
which will allow them to take an active role in facilitating the various activities. If we are successful
the Healthy Community Coordinators position and all costs associated with the position and
projects would be funded through the grant with the Shire providing in-kind support only.
17 letters of support from local groups and other agencies looking to work in with the project were
gathered for the grant application and the Combined Universities Centre for Rural Health, WA
Country Health Service, Midwest Development Commission and several other agencies have
assisted with writing the grant application.
Mount Magnet Festival & Art Awards
The opening of the Art Exhibition and presentation of Awards will take place at 7pm on Friday 2 nd
September and will be open to everyone to attend. The artists who have entered the awards, shire
councillors, local politicians, and other key people will receive ‘invitations’ to the awards but there
will also be notices around town inviting everyone to the event. Helen Ansell will be judging the
awards this year. She is a previous Manager of the Tjukurba Aboriginal Art Gallery in Wiluna as
well as a TAFE lecturer, Art Teacher and artist.
Due to not having a full time Manager in place, Wirnda Barna will now be open from 10am to 4pm
on Saturday 3rd only. They will also be unavailable to assist with the hanging of the paintings on
Thursday and Friday. This year Wirnda Barna Artists will be required to pay their own entry fees
(through the art centre) and this has significantly reduced the number of entries received.
Several local community groups have confirmed involvement in the Festival with the Fire Brigade
selling food and drinks at the Saturday night concert, Seniors Group running a Sunday morning
breakfast in the park and the P&C, Scout Group, Girls Club and St John Ambulance having market
stalls on Saturday. The Mount Magnet Police have agreed to man the Road Safety Trailer and
SDERA (School Drug Education and Road Aware) will also have an information display. The
Midwest GP network is also coordinating a combined health display on diabetes and healthy eating
with CUCHR and GRAMS assisting.
Zephyr from Geraldton will be performing at the free family concert on Saturday night and
acoustically on Sunday morning in the Tourist Park. Rides have been booked for Saturday
including a jumping castle, bunji run and bucking mad bull as well as face painting.
Danelle Fauntleroy
Community Development Officer
Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
36

15.8 CARAVAN PARK MANAGERS REPORT
Everything is going well at the Caravan Park this month, the neighbours have quietened down and we
are getting plenty of numbers through still.
Phil Bell
Caravan Park Manager
Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
37

15.9 RANGERS REPORT
I attended Mount Magnet on Wednesday 29 June, Friday 1 July, Sunday 3 July 2011. Patrols were
conducted of the townsite and surrounding area and license enquiries made. Three feral cats were
trapped behind the Commercial Hotel. Four unwanted dogs were handed in for destruction.
I also attended Mount Magnet on Tuesday 26 July 2011. On this visit patrols were conducted of the
townsite and surrounding area and license enquiries made. One dog that had been impounded for
over 72 hours was destroyed.
I also attended the Shire on Thursday 28 July 2011. On this occasion one unregistered dog was
located running along the highway. The dog was returned to its owner and a fine was issued. The
owner registered the dog forthwith at the Shire.
Peter Smith
Ranger
Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
38

15.10 TOURISM OFFICERS REPORT
Mount Magnet Tourist Information Centre
Monthly Report – 1 st July 2011 to 16 th August 2011
1041 visitors to the Centre during the above period of 35 days, 2506 year to date.
Visitors: averaging 29.74 per day.
JULY 2011 FINANCE
REPORT
TOTAL
SALES COMMISSION CONSIGN" PURCHASES
“Drawn To Mount Magnet”: books are now for sale from the Shire Office and the Information
Centre. Hard cover books retail price is $50.00, soft covers retail at $40.00. Flyers advertising the
sale of these books have been presented to various businesses around town and information will
also be placed on the Shire Website.
Information and layout of the Federation Tourist Park Notice Board: Information is being
prepared and will be placed on the board when finalized.
Tourist Brochures: packages have been and will continue to be supplied to accommodation sites
and relevant businesses in Mount Magnet.
Challa Station’s Mill Run Endurance Ride: 65 information bags supplied by the Information
Centre were a great success. The preparation and delivery of these bags were made possible with
the help of Veronica Hamilton, Brian Melville and a volunteer staying at the Caravan Park.
Credo Group: Information packages on Mount Magnet and the Gascoyne Murchison were
supplied for all the rooms and mess area. Merchandise was purchased by Credo and on opening
night was displayed on walls and on tables.
Monica Watson
Tourism Development and Promotions Officer
Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
STOCK
SALES
TOTAL $2,221.45 $134.32 $826.40 $195.67 $1,395.05
SALES
1 ST April
to
31 st July
$5,353.10 $216.70 $1,321.31 $254.47 $4,016.45
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15.11 YOUTH OFFICERS REPORT
Cinema
We had the Cinema on Friday 5 th were we screened the movie Tron. We had roughly 35 people at
the cinema.
We held the cinema indoors as it was too cold to have it outdoors. We shut the canteen early as
there were some children who were misbehaving and throwing popcorn on the floor.
The next cinema screenings will be Hop and Sucker Punch on the 26 th August.
Girls Club Cue Markets
The Girls participated in the Cue Markets where they had their own stall selling pikelets and
jewellery though they only sold a few as the girls bought most of the pikelets themselves so they
could eat them.
With the money the girls made from there stall they brought a WII balance for the girls group room.
The girls were also joined by some of the lady’s from the Seniors Group who also had a stall.
The girls were very well behaved and enjoyed the day, on behalf of Girls Group we would like to
thank Danelle who was kind enough to volunteer and drive the bus to Cue
The girls will be having a stall at the festival selling homemade lip gloss and jewellery to raise
funds and promote girls club to encourage new members.
Story Time
In conjunction with better beginnings and Bidi Bidi we had our first story telling on Tuesday the 9 th
I will be running the program every second Tuesday 10am to 10:30am at the Library.
Youth Centre
Jason and I have discussed increasing the days and hours of the Youth Centre, we have agreed on
two extra days which I will be supervising so that the Youth Centre is now open 5 days a week 3pm
to 5pm.
Markets
I will be starting up the community markets again. Our first market will be on Saturday the 20 th
August. We will be having a market once a month 9am to 12pm in the Tourist Park.
Over the next few weeks I will be assisting Danelle with the preparation of the Festival as well as
setting up the art works for the Art Exhibition which will be open on the 2 nd ,3 rd and 4 th of the
festival.
Trish Taylor
Shire of Mount Magnet Agenda for Ordinary Council Meeting held 26 August 2011
40