DME MAC JURISDICTION C - CGS

Supplier Documentation Chapter 3Suppliers may also utilize a return postage-paid delivery invoice from the beneficiary or designee asa form of proof of delivery. The descriptive information concerning the DMEPOS item (i.e., thepatient’s name, the quantity, detailed description, brand name, and serial number) as well as therequired signatures from either the beneficiary or the beneficiary’s designee should be included onthis invoice as well.For DMEPOS products that are supplied as refills to the original order, suppliers must contact thebeneficiary prior to dispensing the refill. This shall be done to ensure that the refilled item isnecessary and to confirm any changes/modifications to the order. Contact with the beneficiary ordesignee regarding refills should take place no sooner than approximately 7 days prior to thedelivery/shipping date. For subsequent deliveries of refills, the supplier should deliver the DMEPOSproduct no sooner than approximately 5 days prior to the end of usage for the current product. Thisis regardless of which delivery method is utilized. DME MACs shall allow for the processing of claimsfor refills delivered/shipped prior to the beneficiary exhausting his/her supply.ExceptionsExceptions to the preceding statements concerning the date(s) of service on the claim occur whenthe items are provided in anticipation of discharge from a hospital or nursing facility. A supplier maydeliver a DMEPOS item to a patient in a hospital or nursing facility for the purpose of fitting ortraining the patient in the proper use of the item. This may be done up to 2 days prior to the patient’santicipated discharge to their home. The supplier shall bill the date of service on the claim as thedate of discharge and shall use the Place of Service (POS) as 12 (Patient’s Home). The item mustbe for subsequent use in the patient’s home. No billing may be made for the item on those days thepatient was receiving training or fitting in the hospital or nursing facility.A supplier may not bill for drugs or other DMEPOS items used by the patient prior to the patient’sdischarge from the hospital or a Medicare Part A nursing facility stay. Billing the DME MAC forsurgical dressings, urological supplies, or ostomy supplies that are provided in the hospital or duringa Medicare Part A nursing facility stay is not allowed. These items are payable to the facility underPart A of Medicare. This prohibition applies even if the item is worn home by the patient from thehospital or nursing facility. Any attempt by the supplier and/or facility to substitute an item that ispayable to the supplier for an item that, under statute, should be provided by the facility, may beconsidered to be fraudulent. These statements apply to durable medical equipment delivered to apatient in hospitals, skilled nursing facilities (Place of Service = 31), or nursing facilities providingskilled services (Place of Service = 32).A supplier may deliver a DMEPOS item to a patient’s home in anticipation of a discharge from ahospital or nursing facility. The supplier may arrange for actual delivery of the item approximately 2days prior to the patient’s anticipated discharge to their home. The supplier shall bill the date ofservice on the claim as the date of discharge and shall use the Place of Service (POS) as 12(Patient’s Home).DME MAC Jurisdiction C Supplier Manual Page 12