Guardian Guide to Enrollment Online.pdf - Katy ISD

eSchoolPLUSKaty Independent School DistrictEnrollment Online

eSchoolPLUSKaty Independent School DistrictTable of ContentsHow to find Enrollment Online ............................................................................................................................................... 3How to Register with Enrollment Online ................................................................................................................................ 3Create a New Enrollment Online Form ................................................................................................................................... 4Input/Select Data in the Form ................................................................................................................................................ 5Student Information Tab ..................................................................................................................................................... 5Address and Phone Tab ................................................................................................................................................. 8Contact Information ....................................................................................................................................................... 9Documents ............................................................................................................................................................................ 11Completing the Enrollment Online Process .......................................................................................................................... 12Updating your Online Enrollment form BEFORE you submit the form ................................................................................ 122 Guardian Guide to Enrollment Online - 5-14-13Created by: Pickels, Karen, AUpdated: 5/14/2013

eSchoolPLUSKaty Independent School DistrictHow to find Enrollment Online1. Go to https://onlineenrollment.katyisd.org/eo_parent/2. Or from www.katyisd.org go to Parents – Registration to get to the online enrollment link.How to Register with Enrollment Online1. After you arrive at the “Online Student Enrollment” screen, you will click on the down arrow of the SELECTDATABASE dropdown.2. Choose Katy ISD eSchoolPLUS.3. Click GO.4. You will see the EXISTING USER LOGIN screen.5. Click on REGISTER NEW ACCOUNT.6. Complete the screen that displays. *NOTE* - Fields marked with a red asterisk are mandatory.3 Guardian Guide to Enrollment Online - 5-14-13Created by: Pickels, Karen, AUpdated: 5/14/2013

eSchoolPLUSKaty Independent School District7) NICKNAME – if the student goes by a nickname, type it in this field.8) GENDER –click on the appropriate radio button.9) BIRTH DATE –enter their child’s birth date as it appears on the birth certificate or passport.10) SOCIAL SECURITY NUMBER –enter child’s social security number as it is shown on the social security card. You mustbring the card in for the Registrar or ADA to make copies.11) HISPANIC/LATINO ETHNICITY –select one of the choices available.12) RACE –select a race from the options available to them although it is not a required field.13) HOME LANGUAGE –click on the HOME LANGUAGE drop-down and select the language spoken at home.14) LANGUAGE OF CORRESPONDENCE –click on the drop-down and select the language in which you wish to receivecorrespondence.Note: Only English and Spanish are available at this time. Parents will also need to check the Use language formailing checkbox.15) STUDENT EMAIL ADDRESS – leave this blank. KISD will assign students at the secondary level an email address andelementary students will not have one in the system.16) USE EMAIL FOR MAILING (directly beneath the STUDENT EMAIL ADDRESS field) –leave this blank.7 Guardian Guide to Enrollment Online - 5-14-13Created by: Pickels, Karen, AUpdated: 5/14/2013

eSchoolPLUSKaty Independent School District3) Mailing Address – The system defaults to this being checked under the assumption that the physicaladdress and the mailing address are the same. If they are different, uncheck the Same as PhysicalAddress checkbox.The fields under Mailing Address become active .Type in the mailing addressinformation.4) Student Phone –click on the Phone Type drop-down menu and select Primary Phone Number.Typein the Primary Phone Number that is associated with the student.5) Listing Status - select whether or not the phone number is listed and can be used for Public Informationpurposes.6) Click Save to save this section of information prior to moving to the next section.Note: if you leave in the middle of completing the form and you have not saved, you will need to startover.Contact Information1) If the Contact Information screen is collapsed, click on the ‘+’ sign to open it.2) Click on the Add Contact button.3) The Contact Information screen will display.Complete the fields as described below for ‘Guardian’ (parents or legal guardians) contacts first and then‘Emergency’ contacts:a. Title – optional. Click on the Title drop-down and select the desired option.9 Guardian Guide to Enrollment Online - 5-14-13Created by: Pickels, Karen, AUpdated: 5/14/2013

eSchoolPLUSKaty Independent School Districtb. Generation –optional. Click on the Generation drop-down and select the correct generation.c. Relationship Label –click on the Relationship Label drop-down and select your relationship to thestudent.d. Home Language –click on the Home Language drop-down and select your home language fromthe list.e. Language of Correspondence –click on the Language of Correspondence drop-down and selectyour preferred language for District correspondence.f. Check Use Language For Mailing checkbox if applicable.g. The remaining information was automatically brought in by the system when you registered youraccount for Enrollment Online.h. Email Address – Brought in by the system when you registered for Enrollment Online.i. Parents will need to check the Use Email for Mailing checkbox if they want to receive emailupdates.j. Education Level – optional.k. Contact Address – The system automatically completes the contact’s address based on theassumption that ‘Guardian’ contact’s physical address is the same as the student’s. If it is different,you will need to uncheck the Same as Student’s physical address checkbox and then complete thefields with their correct address information.l. Contact Phone – This information was automatically brought into the system based on theinformation given by you when they registered for Enrollment Online. If your contact phonenumber is different than what is in the system, you will need to delete the current phone number andtype in the correct phone number.m. Add Phone and Delete Phone –use these links to enter additional phone numbers or to delete phonenumbers that are no longer associated with that family.n. Contact Types –check what type of contact is applicable4) Click Save to save this section of information prior to moving to the next section. If you make a mistakewith regards to this contact and want to delete all data that has been input/selected, click on CancelUpdate Contact.10 Guardian Guide to Enrollment Online - 5-14-13Created by: Pickels, Karen, AUpdated: 5/14/2013

eSchoolPLUSKaty Independent School DistrictNote: if you leave in the middle of completing the form and you have not saved, you will need to startover.DocumentsThe Documents tab has documents that you will need to complete during the registration process. Ifpossible download all forms, print them, fill them out, and bring them with you when you go to yourstudent’s campus to complete the registration process.Here’s how to download documents:1. Click on the Download link to the right of the document Title.2. You will see the standard File Download dialogue box. Choosethe appropriate button – Open or Save – depending on how youlike to download documents.3. Once you have either opened or saved the document, print it.4. Complete the form.5. Repeat steps 1 – 4 for all other forms.11 Guardian Guide to Enrollment Online - 5-14-13Created by: Pickels, Karen, AUpdated: 5/14/2013

eSchoolPLUSKaty Independent School DistrictCompleting the Enrollment Online Process1. After you have input/selected data for all the screens, click on the Save button.2. Read the ‘Agreement’ language at the bottom of the form and click the box next to ‘I Agree’. This is anelectronic signature that signifies that you agree to the truthfulness and accuracy of the data provided.3. Click the Print button if you wish to print the form before you submit it.4. Click on the Submit button to submit this online form to the registrar of your student’s campus. Whenyou go to your student’s campus inform them that you completed the form.Note: remember to bring all forms that you printed and completed as well as all legal documentationrequired as detailed on this page -- http://www.katyisd.org/parents/Pages/Registration.aspx -- of theKaty ISD website.Updating your Online Enrollment form BEFORE you submit the form1. Go to the Enrollment Online website - https://onlineenrollment.katyisd.org/EO_Parent/.2. Click on the Select Database drop-down and choose Katy ISD eSchoolPlus.3. The Existing User Login box will display. Input/select data as follows:12 Guardian Guide to Enrollment Online - 5-14-13Created by: Pickels, Karen, AUpdated: 5/14/2013

eSchoolPLUSKaty Independent School District4. Choose the language that you chose for your original form.5. Input the Parent Login ID and Password that you set upon creating your Enrollment Online account.Note: If you have forgotten your Password, remember that a confirmation email was sent to you. Checkthat before you click the Forgot Password? link.6. Click on the Login button.7. Click on the Saved Application button to complete the form for which you were previouslyinputting/selecting data. Click the New Application button if you are enrolling a new student. DO NOTUSE A NEW APPLICATION for a student for which you already created an application.13 Guardian Guide to Enrollment Online - 5-14-13Created by: Pickels, Karen, AUpdated: 5/14/2013