Minutes of the Board of Governors Meeting held - Bradford Teaching ...

Minutes of the Board of Governors Meeting held on 1 st April 2004Present:John Ryan – in the ChairNon-Executive Directors Executive DirectorsDebbie Carrol David Jackson - Chief ExecutiveNadira Mirza Paul Earp - Finance DirectorBalbir Singh Duncan Newton - Clinical DirectorRichard Wilson Malcolm Poad - Director of Planning & PerformanceRose Stephens - Chief NursePartner GovernorsEdward HillhouseNorman RoperJacky DoyleAlison O’SullivanGlen MillerRobert TooleMaggie HelliwellPhil CorriganThe University of LeedsNorth Bradford Primary Care TrustWorkforce Development ConfederationBradford Metropolitan District CouncilBradford Metropolitan District CouncilBradford City Primary Care TrustAiredale Primary Care TrustBradford South & West Primary Care TrustElected GovernorsAnna Frazer Bradford North Terry Baker KeighleyShamsul Khan Bradford North Ghulam Rabani KeighleyDavid Walker Bradford North Amjad Ali Zaman KeighleyMohammed Razaq Baig Bradford South Astrid Hansen ShipleyLevi Hall Bradford South Matthew Palmer ShipleyAlan Scott Bradford South Peter Sale ShipleyMarjorie Gardner Bradford West Deidre Naylor AHPs/ScientistsRafaqut Rashid Bradford West John Sidebottom All other staffNora Whitham Bradford West Janette Reynolds Nurse/MidwivesMary Nelson Out of Area Ian Beck Medical/DentalJohn SpeightOut of AreaInvited SpeakersIan Johnston - Independent Organisation Development ConsultantChris Morley - Clinical Lead, Consultant Cardiologist1. ApologiesApologies were received from:Roger Stones, Grace Alderson, Linda Pollard, Colin Sloane, Sheila Nolan2. Welcome and IntroductionThe Chairman welcomed the Governors and members of the public to the first Boardof Governors meeting of Bradford Teaching Hospitals NHS Foundation Trust. Hewent on to outline the benefits that he considered Foundation Trust status would bringto the patients and people of Bradford. He also acknowledged the hard work that hadgone into achieving Foundation status and extended his thanks to all concerned.

3. Constitutional IssuesThe Board of Governors received a presentation from Ian Johnston on the GovernanceStructure of the Foundation Trust and Roles and Responsibilities of the Governors.Following this, David Jackson presented a previously circulated paper describingenabling actions required to establish Bradford Teaching Hospitals NHS FoundationTrust under the terms of its Constitution. These were:i. To confirm the appointment of Chairman, Non-Executive Directors andChief ExecutiveIn seeking confirmation of these appointments it was noted that the Health andSocial Care Act of 2003 stipulated that the Chair, Chief Executive and Non-Executive Directors were to be the same as those who held the positions in theapplicant NHS Trust. This was on the proviso that the individuals concernedwished to be appointed, and this condition had been met. These appointmentswere as follows:John Ryan, ChairmanDavid Jackson, Chief Executive,Debbie Carroll, Non-Executive DirectorNadira Mirza, Non-Executive DirectorBalbir Singh, Non-Executive DirectorRoger Stones, Non-Executive DirectorRichard Wilson, Non-Executive Directorii.To approve interim Standing Orders and Standing Financial InstructionsIn seeking approval for this proposal it was noted that in the short time available ithad not been possible to draft new Standing Orders and Standing FinancialInstructions for the Foundation Trust. The Board of Governors were thereforeasked to approve the pre-existing orders that pertained to Bradford TeachingHospitals NHS Trust except where these were inconsistent with the Act or theTerms of Authorisation. New orders would be presented at the next meeting.Confirmation of proposal 3.(i). and approval of proposal 3.(ii) was sought fromthe Governors, and this confirmation and approval was:Proposed by:Seconded by:David Walker, Elected Governor for Bradford North,Terry Baker, Elected Governor for Keighley.The proposals were accepted by the Governors following a request by theChairman for a vote by a show of hands.The Governors were also asked to note:iii. The appointment of the Executive DirectorsThese being:Paul Earp, Director of FinanceDuncan Newton, Clinical DirectorMalcolm Poad, Director of Planning and PerformanceRose Stephens, Chief Nurse

iv. The requirement to appoint a Vice-Chair to the Board of GovernorsThe appointments detailed in 3.(iii) and the requirement of 3.(iv) were noted bythe Governors.In noting the requirement for the appointment of a Vice Chair the Governorswere asked to consider this appointment at the next Board of Governors meeting,following consultation by the Chairman with the Governors. This was furtheragreed.4. Roles and ResponsibilitiesFollowing the confirmation and noting of appointment, the Directors introducedthemselves by reference to their backgrounds and by outlining their respective rolesand responsibilities.The Chairman described the background and role of Non-Executive Director RogerStones, in his absence, and introduced Dr Bob Dugdale, Secretary to the Trust.5. PresentationsThe Board of Governors received the following presentations:Dr Chris Morley - An insight into the work of Bradford Teaching Hospitals:CardiologyMr David Jackson - Strategic VisionMr Paul Earp - Service Development StrategyMrs Rose Stephens - Involving the Membership6. DiscussionMalcolm Poad presented details of the proposed Training and Developmentprogramme for Governors. The Executive and Non-Executive Directors thendiscussed this programme with the Governors during refreshments. All commentsmade during the table discussion would be reviewed and noted.8. Closing RemarksIt was acknowledged that the first meeting of the Board of Governors had beenquickly arranged, and that some special needs had not been recognised. These wouldbe addressed for future meetings. The Governors were thanked for their patienceduring the meeting in view of the fact that a considerable amount of information hadbeen imparted. It was the intention that future meetings would be considerably moreinteractive. Further contact would be made with all of the Governors during thecoming weeks to strengthen and develop the lines of communication.9. Date and Time of Next Meeting –Wednesday 21 st July 2004 at 6pm in the Recreation Hall at Field House, BRI