Please follow the Student Hostel Management Rules & Regulations

SA‐In‐H06Student Hostel Management Rules & RegulationsI. General Provisions1. The College sets out these management regulations for purposes of promoting educationthrough hostel life, guiding students to nurture good habits in everyday life and making hostellife the basis for building a healthy campus culture.2. Rooms in the College hostel building are limited and priority is given to new students andfemale students of the College. Kajang Sentral Hostel is provided for only male vocationalcourse students.3. Structure and responsibilities of hostel management:The College has established the Student Hostel Management Committee, hereinafter referredto as Hostel Management Committee (HMC). It is responsible for drawing up relevant rulesand supervising the implementation of these rules. The HMC members comprise Head ofStudent Affairs Department, Head of General Affairs Department, Head of Counseling Centre,counselor, hostel wardens and representatives from Student Hostel Students’ Association.II. Application for Accommodation in Hostel and Allocation of Hostel Rooms1. Application for accommodation in the College hostel is administered every year in line withthe timing of student enrollment (January, April, May and August/September) and priority isgiven to new students. Application may be open to old students depending on availability ofhostel rooms. However, special consideration will be given to students who have activelycontributed to the promotion of self governance culture in the hostel.2. Each applicant must pay RM10 administrative fee.3. Selection method:a. New students: We offer rooms to paying students based on “first come first serve” basis(subject to room availability)b. Old students: Please refer to the “Requirements of Application for Extension ofAccommodation”.4. Qualified new students from August/September intake are qualified for automaticallyextension until 31 th December of the following year. They need not to apply it during end ofthe year of intake. However, they must cooperate and follow the instructions of annual roomadjustment from hostel administrative.5. New students from July Intake are given the options to choose to stay for one year from theday they check‐in or untill the 31 th December of the following year.

16. Hostel students have to supply their own daily necessity items, blankets, pillows, pillowcases, bed sheets, etc.III. Specifications on Withdrawal from Hostel and Refund of Hostel Fee1. Students must apply for withdrawal from the hostel when they are on voluntary suspension,transferred to other institutions, withdrawn from the College, diagnosed by doctors as unfit forhostel life or voluntarily wishing to move out of the hostel.2. Deposits are not refundable:a. Students who fail to pay hostel fees before the new semesterb. Student who withdraw from hostel during accommodation period (Please refer to HostelRules and Regulations Chapter 2 no 6)3. Refund of hostel fee and deposit is dealt with as follows:Accommodation Conditionduring accommodationperiodRefundable Hostel FeeStudents who accommodate tillthe end of semesterDeposit is not refundable.Students who do notaccommodate till the end ofsemesterHostel fees for 2 monthswould be deducted and therest would be refunded;deposit will be used to payany outstanding balance.4. The Hostel Management Committee does not accept transfer of vacancy for any withdrawalfrom the hostel.5. For students ordered to withdraw from the hostel, the Hostel Management Committee willinform the parents or guardians in writing. The students must move out of the hostelimmediately after completing the withdrawal procedures, the balance of the hostel fee willnot be refund. If delayed exit from the hostel is required for special reasons, approval fromthe hostel warden is required.6. Students applying for withdrawal from the hostel shall follow the following procedures:a. Obtain the “Hostel Withdrawal Form” from the hostel warden, and fill up personalparticulars and withdrawal date, finally return the form to the hostel warden.b. Obtain the hostel withdrawal form three days before exit from the hostel. The hostelwarden will check whether the hostel items assigned have been damaged. Upon check out,

the door access smart tag and hostel room key must be returned and all personal belongingsmust be removed from the hostel.c. Upon check out, students must clear all rubbish, ensure that the hostel rooms, ceiling, fans,walls, bathroom floor tiles and toilets are clean and all beds, study tables, cupboards, etc.are in original position, otherwise, the deposit will not be refunded.d. Once the hostel withdrawal procedures are completed, the student will keep the thirdcarbon‐copy of the hostel withdrawal form, the first copy will be kept by the FinanceDepartment and the Hostel Warden Office keeps the second carbon‐copy.e. Full deposit refund only if the door access smart tag and hostel room key have been handedover and the study table, cupboard, bed, mattress, chair, etc. have not been damaged.Finance Department will bank‐in the deposit.f. Losses, damages or serious scribbling of hostel items must be compensated and will bededucted from the deposit.i. Hostel room key, each RM10; Door access smart tag for hostel in Campus, each RM10;Door access smart tag for Kajang Sentral Hostel, each RM90.ii. For damages that can be repaired, all costs of repair to be borne by the user.iii. For damages beyond repair, compensation is to be made based on the following criteria(according to price of purchase):Year of purchase Compensation Year of purchase CompensationYear 1 100% Year 4 40%Year 2 80% Year 5 30%Year 3 60% Year 6 20%Note: Damage caused by humans, the user has to compensate based on the price ofpurchase.IV. Mattresses which are dirty due to usage without bed sheet or other factors must becompensated based on the price of purchase.IV. Requirements of Application for Extension of Accommodation and Accommodation fornon‐new student1. Basic Requirement:a. Performance of discipline.

. Take part in hygiene duty assigned.2. Other, please refer to the “Requirements of Application for Extension of Accommodation”.V. Discipline Regulations for Hostel StudentsFor purposes of enhancing hostel management, safeguarding security of hostel students as wellas properties and maintaining order and peacefulness in the hostel, students staying in thehostel must comply with the following hostel rules. In the event of offences (students have theobligation to report offences), investigations will be carried out and if the offences are proven tobe true, the offenders will be penalized with points assigned based on the seriousness of theoffences. Any student who has accumulated up to 10 penalty points will be ordered to move outof the hostel. For offences involving criminal cases, the College reserves the right to report tothe police. In order to improve the students’ capability for self governance, nurture responsibleand disciplined good habits and maintain safety, cleanliness and peacefulness of the hostel aswell as promoting cooperation and harmony, the following rules are hereby set out:1. After 12 midnight (Does not apply to Kajang Sentral Hostel)a. The College gate will be closed and entry of student is barred except for late return due tospecial reasons in which case the student should inform the hostel warden by filling up therelevant form and obtaining approval.b. Do not loiter around the public space at the front and back stairs and in front of the lift.c. Stop watching TV (except on Saturday) or VCD in the lounge.2. Water and electricitya. In order to conserve energy, ceiling lamps in the bedroom must be switched off after 12midnight but the table lamp may be kept on.b. Lights at the balcony and the toilet should be switched on only if necessary.c. The last person to leave the bedroom or lounge must switch off the lights and fan. Watertaps must be turned off after use.d. Use of unauthorized electrical appliances in the hostel is strictly prohibited. All accidents(e.g. fire) that result in damage shall be compensated by students’ parents, and the offenderwill bear the criminal liability.e. Electrical appliances that can be used in the hostel include electric fan, handphone, batterycharger, radio, CD walkman, electric iron, hair dryer, computer, electronic dictionary,vapourizer, shaver and table lamp. Other electrical appliances are not allowed to be broughtinto the hostel and will be confiscated and penalized if they are found.

f. In addition to above electrical appliances, Kajang Sentral Hostel students are allowed to useelectric kettle, washing machine, induction cooker. All accidents (e.g. fire) that result indamage shall be compensated by students’ parents, and the offender will bear the criminalliability.3. Hygiene and cleanlinessa. Maintenance of hygiene and cleaning of hostel rooms shall be undertaken by all thestudents staying in each room and the room leader must draw up a duty roster andsupervise the compliance by the students involved.b. Cleaning of hostel public areas in each floor such as the corridor, lounge, lift lobby, laundryroom, etc. is the collective responsibility of all the hostel students staying in each floor. Aduty roster will be drawn up by the floor leader for compliance by each and every hostelstudent concerned.c. Do not leave any items in the corridors to prevent the environment from being dirty andmessy. All shoes must be placed in the rooms or on the shoes racks.d. Do not litter or spit.e. Rubbish must be disposed of at the rubbish collecting centre beside the College gate. Donot throw rubbish at public areas in the hostel such as the corridor, lounge, front and backstairs etc. Offenders are not welcome in this campus.f. Kajang Sentral Hostel students must dispose their rubbish at designated places.4. Public property(General)a. Hostel properties are not allowed to be moved.b. Upon check in, students must carefully check the condition of public property includingstudy table, cupboard, bed, etc. Thereafter students are responsible for the usage and carefor such property. Students must report as soon as possible about items that require repair,change or replacement. Damage due to negligence will be compensated by the users.c. Hostel room key, hostel pass and door access smart tag must be properly safeguarded andshould not be lent to others to avoid possible duplication that may lead to undesirableconsequences.d. No stickers should be placed on the public property and hostel furniture.(Only for Hostel in Campus)e. Use of room telephone should be short and brief so as not to affect others who wish to usethe phone or who are resting.

efore moving out and all personal belongings should be removed or kept in an areaspecifically provided for the purpose of collective storage.10. Always be ready to assist others, report illegal activities and ensure safety in the campus.11. Students found and confirmed to have committed the following offences may beimmediately ordered to move out of the hostel:a. Arson or willfully causing fire in the hostel.b. Intentionally set off alarm system when there is no emergency.c. Unauthorized use or damage done to any emergency or safety equipment.d. Inflicting bodily harm on others.e. Allowing persons of opposite gender and non‐hostel students (including students from theCollege and parents) to stay overnight in the hostel room; those who know but do notreport the case to the hostel warden will also be penalized (5 penalty points).f. Making fake copies of hostel pass for use by non‐hostel students.g. Duplicate key unauthorized.h. Stealing public property or others’ personal belongings.i. Entering another hostel room from the balcony.j. Any other incident not specified in this rule but has significant impact on the hostel anddetermined by the Hostel Management Committee as a serious offence.12. Students found and confirmed to have committed the following offences will be assigned 5penalty points:a. Smoking, gambling, taking alcoholic drinks or fighting in the hostel.b. Damaging hostel property and facilities such as public property, floor, wall, etc., in whichcase, compensation based on the seriousness of damage is imposed in addition to the 5penalty points if the case is deemed serious.c. Bringing in prohibited electrical appliances, in which case the appliances will be seized inaddition to the 5 penalty points.d. Keeping pet animals or plant in the hostel.e. Bringing in non‐hostel students (including students from the College and parents) into thehostel compound.

f. Bringing in hostel students to opposite gender floor.g. Entering opposite gender floor.h. Lending out the hostel pass for use by others.i. In the course of hostel wardens, security guards or staff of the General Affairs Departmentcarrying out their duties, refusal to listen to advice and give cooperation, resisting checkingof hostel pass by security guards, refusing to give names for record by security guards orusing provocative language, cheating or other actions deemed to obstruct the execution ofofficial duties.13. Students found and confirmed to have committed the following offences will be assignedthree penalty points:a. Conducting sales of goods and other commercial activities without approval.b. Keeping prohibited items such as cigarettes, liquor, gambling sets, pornographicpublications etc.c. Littering in public areas such as lounge, front and back stairs, lift lobby, corridor orelsewhere in the campus.d. Disrupting the peaceful environment in the hostel.e. Moving out or changing rooms or constantly staying overnight in other rooms withoutapproval.f. Do not follow hostel administrative procedures.14. Students found and confirmed to have committed the following offences will be assignedtwo penalty points:a. Not taking part in cleaning work arranged by room leader or floor leader despite firstadvice and upon checking by room leader or floor leader, found not to do the work asecond time.b. Do not maintain cleanliness of the room, and the room still remains unclean after beingadvised by hostel warden.c. Entering the top floor of the hostel block without approval.15. Othersa. For any other incident and action breaching the public safety and order of the hostelwhich are not specified in the provisions above, the penalty will be decided by a HostelDiscipline Committee comprising three members, namely Head of Student Affairs

Department, hostel warden and Chairman of Hostel Students’ Association orrepresentative.b. Late returning to the hostel in campus after the gate is closed at 12 midnight, in whichcase the guard will record the students’ names and assign one penalty point for each latereturn and the parents will be informed if necessary. For late returns due to specialreasons, applications can be made to the hostel warden.c. For students who instruct or instigate others to breach hostel rules, both parties will beassigned the same penalty points.d. Repetition of the above offences will invite double penalty.16. Methods of penaltya. Students who have accumulated up to 10 penalty points will be ordered to move out ofthe hostel immediately.b. Students are allowed to perform work services as substitute for penalty points inaccordance with thefollowing:i. Objective: to provide a chance for students to make up for their mistakes. Hopefully thispenalty in the form of work services can help them to realize their mistakes and thusachieve the purpose of education through experience in life.ii. Mode of implementation: when students are penalized for offences, they may, withinone week, apply to the hostel warden to substitute penalty points with work services.iii. Work services: one hour for one penalty point, with duration of services based on thepenalty points for the offence involved. After completion of the work services, the hostelwarden will acknowledge and sign the application form.iv. Scope of work services: all public areas in the hostel such as stairs, laundry room and thesurrounding areas, or discuss with the warden for performing community services in oroutside the College.v. This provision is not applicable to the following:• Students who have accumulated up to 8 penalty points.• Students ordered to move out of the hostel.• For repetition of the same offence for which penalty points had been substituted withwork services, the penalty shall be doubled.VI. Implementation and Amendments to Regulations

1. The Student Hostel Management Committee reserves the right to amend, add or delete anypart of the regulations deemed to be improper.2. These regulations shall be implemented after approval by the Student Hostel ManagementCommittee and submission to the College Administration Meeting. The same shall apply toany amendment to the regulations.Approved by Student Hostel Management Committee Meeting on 27 February 2002. Amendedon:21 November 20035 December 200416 June 200511 September 200819 October 201013 September 201112 October 2013