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statement on corporate governance - Boustead Holdings Berhad

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_<strong>Boustead</strong> <strong>Holdings</strong> <strong>Berhad</strong>_92_2013 annual report_Statement <strong>on</strong> Corporate GovernanceThe Board of Directors is committed towards adheringto the requirements and guidelines as per theMalaysian Code <strong>on</strong> Corporate Governance 2012(Code) as well as the Main Listing Requirements(MMLR) and strives to adopt the substance behindthe <strong>corporate</strong> <strong>governance</strong> prescripti<strong>on</strong>s and not merelythe form.The Board is of the view that it has complied with theCode. Set out below is the manner in which the Grouphas applied the principles of good <strong>governance</strong> and theextent to which it has complied with the Code.BOARD ROLES AND RESPONSIBILITIESThe Board is resp<strong>on</strong>sible for the <strong>corporate</strong> <strong>governance</strong> practices of the Group. It guides and m<strong>on</strong>itors the affairsof the Group <strong>on</strong> behalf of the shareholders and retains full and effective c<strong>on</strong>trol over the Group.The key resp<strong>on</strong>sibilities include the primaryresp<strong>on</strong>sibilities prescribed under the Code. Thesecover a review of the strategic directi<strong>on</strong> for the Group,overseeing and evaluating the business operati<strong>on</strong>s ofthe Group, reviewing the adequacy of the internalc<strong>on</strong>trol, identifying principal risks and ensuring thatthe risks are properly managed, establishing asuccessi<strong>on</strong> plan and developing and implementing aninvestor relati<strong>on</strong>s program. The resp<strong>on</strong>sibility formatters material to the Group is in the hands of theBoard, with no individuals having unfettered powers tomake decisi<strong>on</strong>s.In this regard, the Board is guided by the documentedand approved Board Charter and Limits of Authoritywhich define matters which are specifically reservedfor the Board and day-to-day management of theGroup delegated to the Deputy Chairman/Group


_<strong>Boustead</strong> <strong>Holdings</strong> <strong>Berhad</strong>_2013 annual report_93Managing Director. This formal structure of delegati<strong>on</strong>is further cascaded by the Deputy Chairman/GroupManaging Director to the Senior Management Teamwithin the Group. However, the Deputy Chairman/Group Managing Director and the Senior ManagementTeam remain accountable to the Board for theauthority that is delegated.In performing their duties, all Directors have access tothe advice and services of the Company Secretaryand if necessary, may seek independent professi<strong>on</strong>aladvice about the affairs of the Group. The CompanySecretary attends all Board meetings and advises theBoard <strong>on</strong> regulatory procedures, the requirement ofthe Company’s Memorandum and Articles ofAssociati<strong>on</strong>, the Companies Act, 1965 and the MMLR.The Company Secretary also ensures that there isgood informati<strong>on</strong> flow within the Board and betweenthe Board, Board Committees and Senior Management.Board members are provided with Board papers inadvance before each Board meeting for decisi<strong>on</strong>,including the overall Group strategy and directi<strong>on</strong>,acquisiti<strong>on</strong>s and divestments, approval of major capitalexpenditure projects and significant financial matters.The Board has approved a board charter (BoardCharter) which sets out a list of specific functi<strong>on</strong>s thatare reserved for the Board. The Board Charteraddresses, am<strong>on</strong>g others, the following matters:• Duties and resp<strong>on</strong>sibilities of the Board;• Directors’ Code of Ethics;• Compositi<strong>on</strong> and Board balance;• The role of Chairman and Chief Executive Officer;• Appointments;• Re-electi<strong>on</strong>;• Supply of informati<strong>on</strong>;• Separati<strong>on</strong> of power;• Board Committees;• Remunerati<strong>on</strong>;• Financial reporting;• General meetings;• Investor relati<strong>on</strong>s and shareholder communicati<strong>on</strong>;and• Relati<strong>on</strong>ship with other stakeholders (employees,envir<strong>on</strong>ment, social resp<strong>on</strong>sibility)The approval and adopti<strong>on</strong> of the Board Charter andDirectors’ Code of Ethics formalises the standard ofethical values and behaviour that is expected of theDirectors at all times. The Board Charter and Directors’Code of Ethics are reviewed periodically to ensuretheir relevance and compliance.The Group is also committed towards sustainabledevelopment. Employees’ welfare, envir<strong>on</strong>ment as wellas community resp<strong>on</strong>sibilities are integral to the wayin which the Group c<strong>on</strong>ducts its business. A report <strong>on</strong>the activities pertaining to <strong>corporate</strong> socialresp<strong>on</strong>sibilities is set out in pages 70 and 75 of thisannual report.COMPOSITION OF THE BOARDThe Board currently has six members, comprising twoExecutive Directors and four N<strong>on</strong>-Executive Directors.Three of the Directors are Independent Directors,which is in excess of the MMLR of <strong>on</strong>e third. Together,the Directors bring characteristics which allow a mixof qualificati<strong>on</strong>s, skills and experience which isnecessary for the successful directi<strong>on</strong> of the Group.A brief profile of each Director is presented <strong>on</strong> pages80 to 85 of this annual report.The Group practises the divisi<strong>on</strong> of resp<strong>on</strong>sibilitybetween the Chairman and the Deputy Chairman/Group Managing Director (GMD) and there is a balanceof Executive, N<strong>on</strong>-Executive and IndependentN<strong>on</strong>-Executive Directors. The roles of the Chairmanand GMD are separate and clearly defined, and areheld individually by two pers<strong>on</strong>s. The Chairman, whois not a previous GMD and a n<strong>on</strong>-executive memberof the Board, is primarily resp<strong>on</strong>sible for the orderlyc<strong>on</strong>duct and working of the Board whilst the GMDhas the overall resp<strong>on</strong>sibility for the day-to-day runningof the business and implementati<strong>on</strong> of Board policiesand decisi<strong>on</strong>s.Dato’ (Dr.) Megat Abdul Rahman Megat Ahmad is theSenior Independent N<strong>on</strong>-Executive Director. Anyc<strong>on</strong>cerns regarding the Group may be c<strong>on</strong>veyed to him.


_<strong>Boustead</strong> <strong>Holdings</strong> <strong>Berhad</strong>_94_2013 annual report_Statement <strong>on</strong> Corporate GovernanceThe terms and c<strong>on</strong>diti<strong>on</strong>s of the appointment of Directors are set out in a letter of appointment that sets out,am<strong>on</strong>gst others, the procedures for dealing with c<strong>on</strong>flict of interest and the availability of independent professi<strong>on</strong>aladvice. The Board believes that the current size and compositi<strong>on</strong> is appropriate for its purpose, and is satisfiedthat the current Board compositi<strong>on</strong> fairly reflects the interest of minority shareholders within the Group.BOARD MEETINGSBoard meetings are held at quarterly intervals with additi<strong>on</strong>al meetings c<strong>on</strong>vened for particular matters, whennecessary. The Board records its deliberati<strong>on</strong>s, in terms of issues discussed, and the c<strong>on</strong>clusi<strong>on</strong>s in dischargingits duties and resp<strong>on</strong>sibilities. All Directors are fully briefed in advance of Board meetings <strong>on</strong> the matters to bediscussed and have access to any further informati<strong>on</strong> they may require. The Board may, whenever required, setup committees delegated with specific powers and resp<strong>on</strong>sibilities.The Board has established the following Committees to assist the Board in the executi<strong>on</strong> of its duties:• Audit Committee• Nominati<strong>on</strong> Committee• Remunerati<strong>on</strong> CommitteeThe number of meetings of the Board and Board Committees held during the year were:Board of DirectorsAudit CommitteeNominati<strong>on</strong> CommitteeRemunerati<strong>on</strong> Committee6 meetings6 meetings2 meetings2 meetingsThe compositi<strong>on</strong> of the Board and the attendance of each Director at the Board meetings held during the yearare as follows:Name of Director Status of Directorship IndependentAttendance ofMeetingsGen. Tan Sri Dato' Mohd. GhazaliHj Che Mat (R)N<strong>on</strong>-Executive Chairman Yes 6/6Tan Sri Dato' Seri Lodin WokKamaruddinDato’ (Dr.) Megat Abdul RahmanMegat AhmadDeputy Chairman/Group Managing DirectorNo 6/6N<strong>on</strong>-Executive Director Yes 6/6Datuk Azzat Kamaludin N<strong>on</strong>-Executive Director No 6/6Dato’ Ghazali Mohd Ali Executive Director No 6/6Datuk Francis Tan Leh Kiah N<strong>on</strong>-Executive Director Yes 6/6


_<strong>Boustead</strong> <strong>Holdings</strong> <strong>Berhad</strong>_2013 annual report_95INFORMATION FOR THE BOARDThe Directors are provided with adequate Boardreports <strong>on</strong> a timely manner prior to the Board meetingto enable the Directors to obtain further explanati<strong>on</strong>s,where necessary. These reports provide informati<strong>on</strong><strong>on</strong> the Group’s performance and major operati<strong>on</strong>al,financial and <strong>corporate</strong> issues. Minutes of the BoardCommittees are also tabled at the Board meetings forthe Board’s informati<strong>on</strong> and deliberati<strong>on</strong>. The Directorshave access to the advice and services of theCompany Secretary whose terms of appointmentpermit removal and appointment <strong>on</strong>ly by the Board asa whole.RE-ELECTION OF DIRECTORSIn accordance with the Company’s Articles ofAssociati<strong>on</strong>, all newly appointed Directors shall retirefrom office but shall be eligible for re-electi<strong>on</strong> in thenext Annual General Meeting subsequent to theirappointment. The Articles further provide that at least<strong>on</strong>e third of the remaining Directors be subject tore-electi<strong>on</strong> by rotati<strong>on</strong> at each Annual General Meeting.Directors over seventy years of age are requiredto submit themselves for re-appointment annually inaccordance with Secti<strong>on</strong> 129(6) of the CompaniesAct, 1965.BOARD INDEPENDENCEIndependent N<strong>on</strong>-Executive Directors play a leadingrole in Board Committees. The Management and thirdparties are co-opted to the Committees as and whenrequired.The Code recommends that the tenure of anIndependent Director should not exceed a cumulativeterm of nine years. Immediate compliance to therecommendati<strong>on</strong> may pose a disadvantage to theCompany in terms of losing experienced IndependentDirectors who over time have developed increasedinsight into the Company and the diversified businessoperati<strong>on</strong>s of the Group. Their experience andexposure to the Company over the years has providedan increasing c<strong>on</strong>tributi<strong>on</strong> to the effectiveness of theBoard as a whole. As of now, the Board does notbelieve that it should urgently impose a fixed termlimit for Independent Directors. However, the Boardwill seek shareholders’ approval at the Annual GeneralMeeting in respect of two of the Company’sIndependent Directors whose tenure in that capacityexceeded nine years, as recommended by the Code.The c<strong>on</strong>cept of independence adopted by the Boardis in tandem with the definiti<strong>on</strong> of an IndependentDirector in the MMLR and Practice Note 13. TheMMLR’s definiti<strong>on</strong> of independence includes a seriesof objective tests such as Director is not an employeeof the Company and is not engaged in any type ofbusiness dealings with the Company. Hitherto, n<strong>on</strong>eof the Independent Directors engage in the day-to-daymanagement of the Company, participate in anybusiness dealings or are involved in any otherrelati<strong>on</strong>ship with the Company (other than in situati<strong>on</strong>spermitted by the applicable regulati<strong>on</strong>s). The Boardcomplies with paragraph 15.02 of the MMLR, whichrequires that at least two Directors or <strong>on</strong>e-third of theBoard of the Company, whichever is higher, areIndependent Directors. During the financial year, n<strong>on</strong>eof the Independent Directors had any relati<strong>on</strong>ship thatcould materially interfere with his unfettered andindependent judgement.BOARD COMMITTEESThe Board appoints the following Board Committeeswith specific terms of reference:• Audit Committee• Nominati<strong>on</strong> Committee• Remunerati<strong>on</strong> CommitteeThe Board has also approved and adopted a formalCharter that outlines the functi<strong>on</strong>s, duties andresp<strong>on</strong>sibilities of the above Board Committees, in linewith the Board’s objective in pursuing good <strong>governance</strong>practice.


_<strong>Boustead</strong> <strong>Holdings</strong> <strong>Berhad</strong>_96_2013 annual report_Statement <strong>on</strong> Corporate GovernanceAudit CommitteeThe Company has an Audit Committee whosecompositi<strong>on</strong> meets the MMLR, where IndependentDirectors form the majority. All members of the AuditCommittee are financially literate, while the Chairman ofthe Audit Committee is a member of the MalaysianInstitute of Accountants. The Audit Committee reviewsissues of accounting policy and presentati<strong>on</strong> for externalfinancial reporting, m<strong>on</strong>itors the work of the internalaudit functi<strong>on</strong> and ensures an objective and professi<strong>on</strong>alrelati<strong>on</strong>ship is maintained with external auditors.The Audit Committee has full access to both theinternal and external auditors who, in turn, have accessat all times to the Chairman of the Audit Committee.The role of the Audit Committee and the number ofmeetings held during the financial year as well as theattendance record of each member are set out in theAudit Committee Report in this annual report.Nominati<strong>on</strong> CommitteeThe Board has established a Nominati<strong>on</strong> Committeecomprising entirely N<strong>on</strong>-Executive Directors, a majorityof whom are independent and chaired by anIndependent Director. The compositi<strong>on</strong> of theNominati<strong>on</strong> Committee is as follows:Dato’ (Dr.) Megat Abdul Rahman Megat Ahmad(Chairman)Gen. Tan Sri Dato’ Mohd Ghazali Hj. Che Mat (R)Datuk Azzat KamaludinThe Nominati<strong>on</strong> Committee is resp<strong>on</strong>sible forproposing new nominees to the Board and BoardCommittees, for assessing <strong>on</strong> an annual basis, thec<strong>on</strong>tributi<strong>on</strong> of each individual Director and the overalleffectiveness of the Board. The final decisi<strong>on</strong> as towho shall be appointed as Director remains theresp<strong>on</strong>sibility of the full Board, after c<strong>on</strong>sidering therecommendati<strong>on</strong> of the Nominati<strong>on</strong> Committee.The terms of reference of the Nominati<strong>on</strong> Committeeare as follows:• To assess and recommend to the Board candidatesfor directorship <strong>on</strong> the Board of the Company aswell as membership of the Board Committees.• To review and assess annually the overallcompositi<strong>on</strong> of the Board in terms of appropriatesize, required mix of skills, experience and corecompetencies, and the adequacy of balancebetween Executive Directors, N<strong>on</strong>-ExecutiveDirectors and Independent Directors.• To establish the mechanism for the formalassessment of the effectiveness of individualDirector, and to annually appraise the performanceof the Executive Directors including the GMDbased <strong>on</strong> objective performance criteria asapproved by the Board.Meetings of the Nominati<strong>on</strong> Committee are held asand when necessary, and at least <strong>on</strong>ce a year. TheNominati<strong>on</strong> Committee met twice during the year andall members registered full attendance. The Nominati<strong>on</strong>Committee, up<strong>on</strong> its annual review carried out, issatisfied that the size of the Board is optimum andthat there is an appropriate mix of experience andexpertise in the compositi<strong>on</strong> of the Board.Remunerati<strong>on</strong> CommitteeThe Board has established a Remunerati<strong>on</strong> Committeec<strong>on</strong>sisting of the following Directors, majority of whomare N<strong>on</strong>-Executive Directors:Datuk Azzat Kamaludin(Chairman)Gen. Tan Sri Dato’ Mohd Ghazali Hj. Che Mat (R)Tan Sri Dato’ Seri Lodin Wok KamaruddinDato’ (Dr.) Megat Abdul Rahman Megat AhmadThe Remunerati<strong>on</strong> Committee reviews the remunerati<strong>on</strong>packages, reward structure and fringe benefits applicableto the GMD, Executive Director and Senior Management<strong>on</strong> an annual basis and makes recommendati<strong>on</strong>s to theBoard. The Board as a whole determines theremunerati<strong>on</strong> of the GMD and the Executive Directorwith each individual Director abstaining from decisi<strong>on</strong>sin respect of his own remunerati<strong>on</strong>.


_<strong>Boustead</strong> <strong>Holdings</strong> <strong>Berhad</strong>_2013 annual report_97In establishing the level of remunerati<strong>on</strong> for the GMD,Executive Director and Senior Management, theRemunerati<strong>on</strong> Committee has regard to packagesoffered by comparable companies, and may obtainindependent advice.The remunerati<strong>on</strong> of the GMD and the ExecutiveDirector comprises a fixed salary and allowances, anda b<strong>on</strong>us approved by the Board which is linked to theGroup’s performance. The remunerati<strong>on</strong> for N<strong>on</strong>-Executive Directors comprises annual fees, meetingallowance of between RM1,000 to RM2,000 each forevery meeting that they attend, and reimbursement ofexpenses for their services in c<strong>on</strong>necti<strong>on</strong> with Boardand Board Committee meetings.The terms of reference of the Remunerati<strong>on</strong> Committeeare as follows:• To review annually and make recommendati<strong>on</strong>s tothe Board the remunerati<strong>on</strong> packages, rewardstructure and fringe benefits applicable to allExecutive Directors and Senior Management toensure that the rewards commensurate with theirc<strong>on</strong>tributi<strong>on</strong>s to the Group’s growth and profitability.• To review annually the performance of the GMDand the Executive Director and recommend to theBoard specific adjustments in remunerati<strong>on</strong> andreward payments if any, to reflect their c<strong>on</strong>tributi<strong>on</strong>sfor the year.• To ensure that the level of remunerati<strong>on</strong> of theN<strong>on</strong>-Executive Directors are linked to their level ofresp<strong>on</strong>sibilities undertaken and c<strong>on</strong>tributi<strong>on</strong>s to theeffective functi<strong>on</strong>ing of the Board.• To keep abreast of the terms and c<strong>on</strong>diti<strong>on</strong>s ofservice of the GMD, the Executive Director and keySenior Management including their totalremunerati<strong>on</strong> packages for market comparability;and to review and recommend to the Boardchanges whenever necessary.• To keep abreast of the remunerati<strong>on</strong> packages ofthe N<strong>on</strong>-Executive Directors to ensure that theycommensurate with the scope of resp<strong>on</strong>sibilitiesheld and to review and recommend to the Boardchanges whenever necessary.Meetings of the Remunerati<strong>on</strong> Committee are held asand when necessary, and at least <strong>on</strong>ce a year. TheRemunerati<strong>on</strong> Committee met twice during the yearand all the members registered full attendance.BOARD APPOINTMENTS AND COMMITMENTSAs documented in the approved Board Charter, theappointment of a new Director is a matter forc<strong>on</strong>siderati<strong>on</strong> and decisi<strong>on</strong> by the full Board up<strong>on</strong>appropriate recommendati<strong>on</strong> by the Nominati<strong>on</strong>Committee. The Board appoints its members througha formal and transparent selecti<strong>on</strong> process. All newappointees will be c<strong>on</strong>sidered and evaluated by theNominati<strong>on</strong> Committee for the candidates’ ability interms of their skills, knowledge, experience, expertiseand integrity to discharge resp<strong>on</strong>sibilities as expectedof them. In the case of a candidate for IndependentN<strong>on</strong>-Executive Director, the Nominati<strong>on</strong> Committeealso evaluates the candidate’s ability to dischargesuch resp<strong>on</strong>sibility or functi<strong>on</strong>s as expected of anIndependent N<strong>on</strong>-Executive Director. The CompanySecretary will ensure that all appointments are properlymade and that legal and regulatory obligati<strong>on</strong>s aremet. New Directors are expected to have suchexpertise so as to qualify them to make positivec<strong>on</strong>tributi<strong>on</strong> to the Board, performance of its dutiesand to give sufficient commitment, time and attenti<strong>on</strong>to the affairs of the Company.The Company Secretary has the resp<strong>on</strong>sibility ofensuring that relevant procedures relating to theappointment of new Directors are properly executed.The Company has adopted an inducti<strong>on</strong> program fornewly appointed Directors. The inducti<strong>on</strong> programaims at communicating to the newly appointedDirectors, the Company’s visi<strong>on</strong> and missi<strong>on</strong>, itsphilosophy and nature of business, current issueswithin the Company, the <strong>corporate</strong> strategy and theexpectati<strong>on</strong>s of the Company c<strong>on</strong>cerning input fromDirectors. The Chairman is primarily resp<strong>on</strong>sible forthe inducti<strong>on</strong> program with appropriate assistancefrom other Senior Executive Directors.


_<strong>Boustead</strong> <strong>Holdings</strong> <strong>Berhad</strong>_98_2013 annual report_Statement <strong>on</strong> Corporate GovernanceDIRECTORS’ TRAININGThe Company has adopted educati<strong>on</strong>al/training programs to update the Board in relati<strong>on</strong> to new developmentspertaining to the laws and regulati<strong>on</strong>s and changing commercial risks which may affect the Board and/or the Company.In additi<strong>on</strong> to the Mandatory Accreditati<strong>on</strong> Program prescribed by Bursa Malaysia Securities <strong>Berhad</strong>, Boardmembers are also encouraged to attend training programs c<strong>on</strong>ducted by highly competent professi<strong>on</strong>als that arerelevant to the Company’s operati<strong>on</strong>s and businesses. All Directors have successfully completed the MandatoryAccreditati<strong>on</strong> Program, and the Directors will c<strong>on</strong>tinue to attend other relevant training programs to keep abreastwith developments <strong>on</strong> a c<strong>on</strong>tinuous basis in compliance with the MMLR.Trainings attended by the Directors during the year are as follows:Course Title/OrganiserDate6th Malaysian Property Summit 2013 (PEPS) 22 January 2013Ninth Khazanah Annual Review of 2012 & Outlook for 2013 (Khazanah Nasi<strong>on</strong>al) 30 January 2013FIDE Governance in Groups Program (ICLIF) 5 April 2013Corporate Governance Symposium 2013 – Corporate Governance in Vogue (MeLearn Global) 9 – 10 April 2013Investors C<strong>on</strong>ference – Standing at the Crossroads – Where to from Here(Affin Investment Bank)Briefing <strong>on</strong> Financial Services Act 2012 and Islamic Financial Services Act 2012(Affin <strong>Holdings</strong> <strong>Berhad</strong>)18 April 201314 May 2013Internati<strong>on</strong>al Corporate Governance Seminar (Securities Commissi<strong>on</strong>) 6 June 2013Future of Corporate Reporting (Bursa Malaysia/ACCA) 12 June 2013Invest Malaysia 2013 (Bursa Malaysia)CEO Forum 2013 – Better Times Ahead for Malaysia? Trends, Predicti<strong>on</strong>s and Outlookfor 2013 – 2020 (Perdana Leadership Foundati<strong>on</strong>)13 – 14 June201318 June 2013Special Presentati<strong>on</strong> <strong>on</strong> Asean Corporate Governance Score 2013 (MSWG) 19 June 2013Advocacy Sessi<strong>on</strong> <strong>on</strong> Corporate Disclosure for Directors (Bursa Malaysia) 20 June 2013Nati<strong>on</strong>al Tax C<strong>on</strong>ference (Chartered Tax Institute of Malaysia)24 – 25 June2013Breakfast Talk – Natural Ec<strong>on</strong>omic Development & Challenges (Minda) 1 July 2013C<strong>on</strong>ference <strong>on</strong> Politics and Business – the Malaysian C<strong>on</strong>necti<strong>on</strong> (Affin Investment Bank) 2 July 2013


_<strong>Boustead</strong> <strong>Holdings</strong> <strong>Berhad</strong>_2013 annual report_99Course Title/OrganiserDateBreakfast Talk – What the Board Needs & Asks about IT (MINDA) 8 July 201360 Minutes with Mr Pradeep Pant, Executive Vice President Asia Pacific, M<strong>on</strong>delexInternati<strong>on</strong>al, Singapore (ICLIF)3 September2013PNB Group Quality Initiatives (PNB Group) 30 October 2013Talk <strong>on</strong> Basel III, Financial Services Act 2013, New Audit Opini<strong>on</strong> and Accounting andOther Regulatory Updates and Future Trend in Banking (PriceWaterhouseCoopers)Board Chairman Series: The Role of the Board Chairman (ICLIF)Land Public Transport Symposium 2013 – the 2nd New Urbanism & Smart TransportC<strong>on</strong>ference 2013 (SPAD Academy)12 November201314 November20132 December2013DIRECTORS’ REMUNERATIONThe Company aims to set remunerati<strong>on</strong> at levels which are sufficient to attract and retain the Directors needed torun the Company successfully, taking into c<strong>on</strong>siderati<strong>on</strong> all relevant factors including the functi<strong>on</strong>, workload andresp<strong>on</strong>sibilities involved, but without paying more than is necessary to achieve this goal. The level of remunerati<strong>on</strong>for the GMD and Executive Director is determined by the Remunerati<strong>on</strong> Committee after giving due c<strong>on</strong>siderati<strong>on</strong>to the compensati<strong>on</strong> levels for comparable positi<strong>on</strong>s am<strong>on</strong>g other similar Malaysian public listed companies. Aformal review of the Directors’ remunerati<strong>on</strong> is undertaken no less frequently than <strong>on</strong>ce every three years.The details <strong>on</strong> the aggregate remunerati<strong>on</strong> of Directors for the financial year ended 31 December 2013 are asfollows:N<strong>on</strong>-ExecutiveDirectorsRM’000ExecutiveDirectorsRM’000TotalRM’000Directors’ fees 737 281 1,018Meeting allowances 103 22 125Salaries – 2,320 2,320B<strong>on</strong>uses – 1,373 1,373Employees provident fund c<strong>on</strong>tributi<strong>on</strong> – 558 558Benefits in kind & allowances 115 584 699Total 955 5,138 6,093


_<strong>Boustead</strong> <strong>Holdings</strong> <strong>Berhad</strong>_100_2013 annual report_Statement <strong>on</strong> Corporate GovernanceRemunerati<strong>on</strong> paid to Directors during the year analysed into bands of RM50,000, which complies with thedisclosure requirements under the MMLR is as follows:N<strong>on</strong>-ExecutiveDirectorsRM’000ExecutiveDirectorsRM’000From RM50,001 to RM100,000 1 –From RM200,001 to RM250,000 2 –From RM400,001 to RM450,000 1 –From RM1,550,001 to RM1,600,000 – 1From RM3,550,001 to RM3,600,000 – 1ACCOUNTABILITY AND AUDITThe Company has an established an Audit Committeeto review the integrity of the financial reporting and tooversee the independence of external auditors.Transparency and Financial ReportingIn presenting the annual financial <str<strong>on</strong>g>statement</str<strong>on</strong>g>s andquarterly announcements of results to the shareholders,the Board aims to present a balanced andunderstandable assessment of the Group’s positi<strong>on</strong>and prospects. Before the financial <str<strong>on</strong>g>statement</str<strong>on</strong>g>s aredrawn up, the Directors have taken the necessarysteps to ensure all the applicable accounting policiesare applied c<strong>on</strong>sistently, and that the policies aresupported by reas<strong>on</strong>able and prudent judgement andestimates. All accounting standards, which the Boardc<strong>on</strong>siders to be applicable, have been followed. Therole of the Audit Committee in the review and reportingof the financial informati<strong>on</strong> of the Group is outlined inthe Audit Committee Report in this annual report.Related Party Transacti<strong>on</strong>sDirectors recognise that they have to declare theirrespective interests in transacti<strong>on</strong>s with the Companyand the Group, and abstain from deliberati<strong>on</strong> andvoting <strong>on</strong> the relevant resoluti<strong>on</strong> in respect of suchtransacti<strong>on</strong>s at the Board or at any general meetingsc<strong>on</strong>vened to c<strong>on</strong>sider the matter. All related partytransacti<strong>on</strong>s are reviewed as part of the annual internalaudit plan, and the Audit Committee reviews anyrelated party transacti<strong>on</strong> and c<strong>on</strong>flict of interestsituati<strong>on</strong> that may arise within the Group including anytransacti<strong>on</strong>, procedure or course of c<strong>on</strong>duct thatcauses questi<strong>on</strong>s of Management integrity to arise.Details of related party transacti<strong>on</strong>s are set out inNote 43 to the annual financial <str<strong>on</strong>g>statement</str<strong>on</strong>g>s.Internal C<strong>on</strong>trolThe Board acknowledges its resp<strong>on</strong>sibilities for theGroup’s system of internal c<strong>on</strong>trol covering not <strong>on</strong>lyfinancial c<strong>on</strong>trols but also operati<strong>on</strong>al c<strong>on</strong>trols,compliance c<strong>on</strong>trols and risk management.The informati<strong>on</strong> <strong>on</strong> the Group’s internal c<strong>on</strong>trol ispresented in the Statement <strong>on</strong> Risk Management andInternal C<strong>on</strong>trol in this annual report.


_<strong>Boustead</strong> <strong>Holdings</strong> <strong>Berhad</strong>_2013 annual report_101Relati<strong>on</strong>ship with External AuditorsThe Board has established transparent and appropriaterelati<strong>on</strong>ship with the external auditors through theAudit Committee. The role of the Audit Committee inrelati<strong>on</strong> to the external auditors is described in theAudit Committee Report in this annual report.RECOGNISE AND MANAGE RISKSSound Framework to Manage MaterialBusiness RisksThe Company has established policies and frameworkfor the oversight and management of material businessrisks and has adopted a formal Risk ManagementPolicy. As required by the Board, the Managementhas devised and implemented appropriate riskmanagement systems and reports to the Board andSenior Management. Management is charged withm<strong>on</strong>itoring the effectiveness of risk managementsystems and is required to report to the Board via theRisk Management Committee. The Board has received,and will c<strong>on</strong>tinue to receive periodic reports throughthe Risk Management Committee, summarising theresults of risk management issues and initiatives atthe Group.Internal Audit Functi<strong>on</strong>The Group has an internal audit functi<strong>on</strong> that isindependent of the Company’s activities andoperati<strong>on</strong>s. The Head of Group Internal Audit reportsdirectly to the Audit Committee who reviews andapproves the internal audit department’s annual auditplan, financial budget and human resource requirementsto ensure that the department is adequately resourcedwith competent and proficient internal auditors.Further details of the activities of the internal auditfuncti<strong>on</strong> are set out in the Statement <strong>on</strong> RiskManagement and Internal C<strong>on</strong>trol in this annual report.TIMELY DISCLOsURE AND INVESTORRELATIONSThe Company is fully committed in maintaining a highstandard for the disseminati<strong>on</strong> of relevant and materialinformati<strong>on</strong> <strong>on</strong> the development of the Group. TheCompany also places str<strong>on</strong>g emphasis <strong>on</strong> theimportance of timely and equitable disseminati<strong>on</strong> ofinformati<strong>on</strong> to shareholders. The Company uses anumber of formal channels for effective disseminati<strong>on</strong>of informati<strong>on</strong> to the shareholders and stakeholdersparticularly through the annual report, announcementsto Bursa Securities, media releases, quarterly resultsanalyst briefings, Company websites and investorrelati<strong>on</strong>s.The annual report has comprehensive informati<strong>on</strong>pertaining to the Group, while various disclosures <strong>on</strong>quarterly and annual results provide investors withfinancial informati<strong>on</strong>. Apart from the mandatory publicannouncements through Bursa Malaysia, the Group’swebsite at www.boustead.com.my provides <strong>corporate</strong>,financial and n<strong>on</strong>-financial informati<strong>on</strong>. Through thewebsite, shareholders are able to direct queries to theCompany. The Group’s investor relati<strong>on</strong>s activities areaimed at developing and maintaining a positiverelati<strong>on</strong>ship with all the stakeholders through activetwo-way communicati<strong>on</strong>, and to promote anddem<strong>on</strong>strate a high standard of integrity andtransparency through timely, accurate and fulldisclosure and to enhance the stakeholders’understanding of the Group, its core businesses andoperati<strong>on</strong>s, thereby enabling investors to makeinformed decisi<strong>on</strong>s in valuing the Company’s shares.The Deputy Chairman/Group Managing Director andthe Senior Management meet regularly with analysts,instituti<strong>on</strong>al shareholders and investors. At generalmeetings, the Board encourages shareholders’participati<strong>on</strong> and resp<strong>on</strong>ds to their questi<strong>on</strong>s.Shareholders can also leave written questi<strong>on</strong>s for theBoard to resp<strong>on</strong>d. The Share Registrar is available toattend to matters relating to shareholder interests. Theprimary c<strong>on</strong>tact for investor relati<strong>on</strong>s matters is:En. Fahmy bin IsmailGeneral Manager, Corporate PlanningTeleph<strong>on</strong>e Number: 03-20317749Email: fahmy.cpd@boustead.com.my


_<strong>Boustead</strong> <strong>Holdings</strong> <strong>Berhad</strong>_102_2013 annual report_Statement <strong>on</strong> Corporate GovernanceEn. Fahmy graduated with a Bachelor of Commercein Accounting and Finance from the University ofSydney, Australia in 1998. He is a CharteredAccountant under Malaysian Institute of Accountantsand is also a Certified Practicing Accountant underCPA Australia. En. Fahmy joined <strong>Boustead</strong> <strong>Holdings</strong><strong>Berhad</strong> in January 2006 as its Corporate PlanningManager. He subsequently advanced to GeneralManager, Corporate Planning. Prior to joining<strong>Boustead</strong>, he had held managerial positi<strong>on</strong>s in<strong>corporate</strong> finance and treasury with several publiclisted companies.EFFECTIVE COMMUNICATION ANDENGAGEMENT WITH SHAREHOLDERSThe Company is of the view that the Annual GeneralMeeting and other general meetings are importantopportunities for meeting investors and addressingtheir c<strong>on</strong>cerns. The Board, Senior Management andexternal auditors attend all such meetings. Registeredshareholders are invited to attend and participateactively in such meetings, including clarifying andquesti<strong>on</strong>ing the Company’s strategic directi<strong>on</strong>,business operati<strong>on</strong>s, performance and proposedresoluti<strong>on</strong>s.Each shareholder can vote in pers<strong>on</strong> or by appointinga proxy to attend and vote <strong>on</strong> his/her behalf. Separateissues are tabled in separate resoluti<strong>on</strong>s at generalmeetings, voting is carried out systematically andresoluti<strong>on</strong>s are properly recorded.This <str<strong>on</strong>g>statement</str<strong>on</strong>g> is made in accordance witha resoluti<strong>on</strong> of the Board of Directors dated3 March 2014.

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