Training Manual: - Revelation Accounting

Training Manual:Revelation for Windows

Revelation for WindowsEnterprise EditionCongratulations on your purchase ofRevelation and welcome to the growing familyof REVELATION Users. You are about toembark on a journey that will change the wayyou run your business forever.Revelation is Network (LAN) ready and is supplied in various Multi-Terminal configurations (up to 19 stations) for operation on Local AreaNetworks or as a "1-Terminal" version for operation on a single PC.If this is a Multi-Terminal version, ensure that this package has thecorrect number of Terminals for your environment.MONTHLY UPDATE FEETo ensure that you are entitled to regularly update from the web, in orderto benefit from future enhancements to Revelation, an small monthlyUpdate and support Fee is payable after your purchase of the package.This guarantees you regular updates from the authors of Revelation. Youwill also be entitled to unlimited support during business days and hours.Visit our website on www.revelation.co.za for costs. We reserve the rightto adjust these prices without prior notice as circumstances and costsdictate.Your purchase of this package implies your agreement to pay this monthlyfee. If you are not prepared to pay the fee, return this package to yourDealer within 30 days of purchase for a full credit on this package.Users that are connected to the internet may download updates on regularbasis. Other users need to periodically phone and request update discs.Postage will be levied. Upstart & Achiever Clients need to purchase theUpdates on a Yearly basis. The upgrade fee is NOT included in yourannual licensing fee.Copyright © 1988 – 2012 Revelation Accounting Software. All Rights Reserved

LICENCE & COPYRIGHTThe Revelation Accounting Software Package (herein after referred to as "the Package") isprotected by both South African Copyright law and International Treaty Provisions.Revelation Accounting Software authorises you to make backup copies of the Package forthe sole purpose of protecting your investment.The Package may be used by any number of people and may be freely moved from onecomputer location to another, provided there is no possibility of it being used by two differentpeople in two different places at the same time (unless on the same Local Area Network) asthis will constitute a violation of the Copyright Licence.WARRANTYWith respect to the physical diskette and physical documentation enclosed herein,Revelation Accounting Software warrants the same to be free of defects in materials andworkmanship for a period of 30 days from the date of purchase. In the event of notificationwithin the warranty period of defects in material or workmanship, Revelation AccountingSoftware will replace the defective diskette or documentation. The remedy for breach of thiswarranty shall be limited to replacement and shall not encompass any other damages,including but not limited to loss of profit, and special, incidental, consequential, or otherclaims.DISCLAIMER and LIABILITY LIMITATIONRevelation Accounting Software specifically disclaims all other warranties, expressed orimplied, including, but not limited to, implied warranties of merchantability and fitness for aparticular purpose with respect to defects in the diskette and documentation, and theprogram license granted herein in particular, and without limiting operation of the programlicense with respect to any particular application, use, or purpose. In no event shallRevelation Accounting Software be liable for any loss of profit or any other commercialdamage, including, but not limited to, special, incidental, consequential or other damageswhich may be incurred while using the Package. The Package is only sold on thisunderstanding. Your purchase of this package implies your acceptance of this clause. If youdo NOT accept this disclaimer, return this package to your Dealer within 30 days ofpurchase for a full refund.All rights are reserved by Revelation Accounting Software. No part of this publication maybe reproduced, transmitted, transcribed, stored in a retrieval system or translated into anylanguage, in any form or by any means, electronic, mechanical, magnetic, chemical, manualor otherwise without prior written permission from Revelation Accounting Software.Revelation Accounting Software reserves the right to revise this publication and to makechanges to the Package from time to time without obligation of Revelation AccountingSoftware to notify any person of such revision or changes.TRADEMARKSIBM is a trademark of International Business Machines.MS-Dos, Windows, Excel and Visual Basic are trademarks of The MicrosoftCorporation.Novell and Netware are trademarks of Novell, Inc.Sage, Softline & VIP Payroll is Trademarks of Sage Softline (Pty) LtdCopyright © 1988 – 2012 Revelation Accounting Software (Pty) Ltd. All Rights Reserved

ACKNOWLEDGMENTSRevelation for Windows, Revelation SB, Revelation Lite, Revelation Profor Dos, Revelation Plus, Revelation and Revelation Junior weredeveloped and written by Glen Pearce and his wonderful R&D team.Well done guys on writing the World’s most practical and user friendlyaccounting solution on the market to date. We are proud of you!This manual was written by Vernon Shirley.The Graphics and final setting was done by Richard van Zyl...your workis really out of this world...Thanks for making us look good.Proof-reading of the manual by Irene Gräbe ("characters are a bitshallow, but what a plot....!").A special word of thanks to all the Dealers and Users who have providedthe necessary and valuable feedback over the years which has madeREVELATION into the success it is.It would be impossible to mention all the people who have contributedideas and suggestions for improvements over the years. But a fewnames do spring to mind of those who have been involved (andremained loyal) since way back in 1981 when Revelation was "born":Vish Maharaj, Robert Wolff, Vincent Booth, Mike Roberts, Vic Lewis,Sue de Jager, Brian Duhy, Henri Rubin, Bruce Crichton, AndrewJackson, Richard Gunning, Bruce Douglass, Irene Gräbe, TracyWormald, Kevin Reuse, Alistair McDonald, Henk & Johan Havenga,Willie Henning, Colleen Louw and more recently Zeta Shirley, ArnoRedelinghuis, Pieter Pretorius and many others. Thanks for hanging inthere guys!!A Very Special word of thanks to my Family for barring with me duringthe boring week-ends and evenings when I was slaving away...I willmake this up to you.1 st Edition: January, 20022 nd Edition: June, 2002Smarties, Bright Sparks, Tips, Hot Tips and Warnings willassist in identifying and linking information pieces.“Thank you Guys, Hang in there and stick to the point!!!”3 rd Edition: July, 2004 Tip Hot Tip Warning!4 th Edition: March 2008 Smarties5 th Edition: December 2011 Bright Sparks

Table of ContentChapter 01 – Welcome..........................................................................................................001Chapter 02 – Layman’s Business...........................................................................................014Chapter 03 – Getting Started................................................................................................033Chapter 04 – The Desktop, Menu Structures and Basic Concepts........................................085Chapter 05 – Setting up a New Company.............................................................................141Chapter 06 – Daily Operations – Sales Quotes......................................................................228Chapter 07 – Daily Operations – Sales Orders......................................................................264Chapter 08 – Daily Operations – Purchase Orders................................................................303Chapter 09 – Daily Operations – Goods Receiving (GRN).....................................................344Chapter 10 – Daily Operations – Invoicing............................................................................385Chapter 11 – Daily Operations – Postings & Journals...........................................................475Chapter 12 – Daily Operations – Display/Amend Master Files.............................................000Chapter 13 – Branch Options................................................................................................000Chapter 14 – Frequent Reports – Audit Reports...................................................................000Chapter 15 – Frequent Reports – Debtors (Customer) Reports............................................000Chapter 16 – Frequent Reports – Creditors (Suppliers) Reports...........................................000Chapter 17 – Frequent Reports – Nominal (General Ledger) Reports..................................000Chapter 18 – Frequent Reports – Stock (Inventory) Reports................................................000Chapter 19 – Frequent Reports – Rep Reports (Analysis).....................................................000Chapter 20 – Monthly Options – Bank Reconciliation..........................................................000Chapter 21 – Monthly Options – Interest on Overdue Accounts..........................................000Chapter 22 – Monthly Options – Recurring Charges (Auto Billing).......................................000Chapter 23 – Monthly Options – VAT Processing & Reports................................................000Chapter 24 – Monthly Options – Month-end Procedures.....................................................000Chapter 25 – System Setup Options – Master File Updates.................................................000Chapter 26 – Setup Options – Setup and System Maintenance...........................................000Chapter 27 – Setup Options – Utilities and Tools..................................................................000Chapter 28 – Miscellaneous Options – Latest Additions and Updates.................................000Chapter 29 – Miscellaneous Options – Additional Options..................................................000Chapter 30 – Exit Options.....................................................................................................000Chapter 31 – External Repair Programs................................................................................000Chapter 32 – Applied Solutions & Custom Modules.............................................................000