campus security and fire safety report - Cheyney University of ...

Responsibility for communication with key audiences does not end with the crisis. It may be necessary toupdate those audiences for days, weeks, even months after a crisis, depending upon its severity.MediaCommunication updated on progress toward restoration to normal operations.Employees, Immediate Community:Distribute to home addresses at least one news update (from the president) on progress toward restorationof normal operations.EVALUATIONAs soon as possible after the event, assess the plan, how it was implemented, the outcomes, and makerecommendations to revise the plan accordingly, if appropriate. The success of this plan necessitates thatthe University maintain a constant state of readiness to assure the efficient andorderly transition from routine activities to those associated with emergency situations. This is accomplishedthrough a carefully planned and a continuous program of training, drills, and exercises.TRAINING OBJECTIVESTo provide for recovery in the aftermath of any emergency involving extensive damage or other debilitatinginfluence on the campus or reputation of Cheyney University.To respond effectively to the actual occurrence of an emergency.CRISIS COMMUNICATIONS PLAN – TIMELY WARNINGS AND IMMEDIATE NOTIFICATIONSPurposeThis plan provides guidelines for communicating within the campus, and from the campus to the media andthe public, in the event of an emergency or crisis.Disasters, emergencies and crises disrupt the normal activities of the campus and may require activation ofthe Cheyney University Emergency Operations Plan. This Crisis Communications Plan describes the role ofCommunications and Campus Relations in communicating vital information to members of the Cheyneycommunity and the public.This plan is to be flexibly used with emergency decision-making procedures of the campus.Elements should be tested annually in conjunction with campus-wide emergency drills.Appendices should be checked for accuracy and completeness at least annually, and as often as necessary.Objectives1. Determining whether the situation requires invoking this plan.2. Assembling the Crisis Communications Team to recommend responses.3. Implementing immediate actions to:(a) Identify key constituencies who need to be informed.(b) Communicate facts about the situation and minimize rumors.(c) Restore a sense of confidence and order.Assessment & Notification Procedures11