New Club Proposal Procedures and form.pdf - Asheville City Schools

PROCEDURES FOR CLUB FORMATIONat ASHEVILLE HIGH SCHOOLThe following steps must be completed to form a recognized club at Asheville HighSchool. All “unrecognized” clubs will not have access to any rights or privileges oforganizations at Asheville High School (e.g. facility access, transportation access,etc.).THE STEPS:1. The club must have a faculty or staff sponsor/advisor. This person mustbe present at all club activities or functions. If the advisor is unable to beat a function, then the function will be canceled. Violation of this willresult in the disbandment of the club.2. The club must submit a written proposal for the club. Include in theproposal:a. club’s goalsb. how the club will benefit/improve the student body/AHSc. a set of by-laws (rules) that govern the organizationd. membership standards including: GPA*, school attendance*,discipline record*, meeting/function attendance requirements(*records must be maintained by the faculty/staff advisore. dues/fees to be collected & what they will be used for (All AHSbookkeeper Chris Pohlman.)f. all club members and by-laws must adhere to all school andsystem-wide policies regarding membership, operation, andfundraising3. Answer the attached approval questionnaire to make sure your proposalis complete.4. Assemble your proposal packet in this order: cover sheet, procedures,approval questionnaire with answers and written proposal.5. Submit Proposal packet to the assistant principal in charge of studentactivities, for administrative approval.6. If approved, the proposal they will go to the AHS Student GovernmentExecutive Council via Ms. Katie Williams for approval7. The approval process takes approximately three weeks. The facultyadvisor will be informed by email when the club is either approved ordenied.8. If you have any questions, please ask an administrator.Revised 7/7/2011- 2 –

AHS Club ProposalApproval QuestionnaireTo be answered by the club:1. Make sure the proposal has all the parts._____ Faculty/Staff Advisor with his/her signature on the cover sheet_____ written proposal with by-laws_____ membership standards2. Answer the following questions:a. Does the club violate any school or system-wide policies?b. What (if any) are the potential problems that might result from theexistence of this club?c. Are there legal (liability) issues that might cause problems for theclub or the school?To be answered by Student Government:1. Is the proposal comprehendible (does it make sense)?2. Is the club a positive addition to AHS? If so, why?2. Any other questions or concerns?_____ Approved_____ Denied________________________________________________AHS Administrator__________________Date________________________________________________Student Government Officer__________________DateRevised 7/7/2011- 3 –

WRITTEN PROSPOSAL:Revised 7/7/2011- 4 –