UTEP Employee Discount Verizon - University of Texas at El Paso

UTEP Employee DiscountVerizon20% off monthly voice plan, 20% off monthly PDA data plan and 25% offaccessories. Discounts are also available on all devices but vary according todevice.How to Redeem: This is an in store discount. Go to in Verizon Wireless location inEl Paso, refer to the discount program, and show a valid UTEP ID at the time ofpurchaseIf you are eligible for wireless reimbursement from Payroll, read the attachedWireless Communication Device policy and complete the WirelessCommunication Device Allowance Request Form.

The University of Texas at El PasoWireless Communication Device PolicyPurpose: To provide guidance regarding eligibility for a wireless communication plan andequipment allowances.Policy: It is the policy of The University of Texas at El Paso to provide a wireless communicationdevice allowance to those employees who have a documented official state business need for acommunication device, meet eligibility requirements, and have approval by their appropriate VicePresident. Academic departments will also require approval by the appropriate Dean.Definitions:Communications Device - cellular telephones, personal digital assistants (PDA) with emailcapability, telephone/personal digital assistant combinations.Director Level – includes Vice Presidents, Assistant Vice Presidents, Associate Vice Presidents,and Directors.Official State Business Needs - the employee frequently engages in work-related travel, theemployee is frequently out of the office on UT El Paso business, or the employee is a member ofkey personnel needed in the event of an emergency.Eligibility:1) Employees who are Director level and above.2) On an exception basis, employees below the Director level who have therecommendation of the department head and approval by the appropriate VicePresident. Academic departments will also require approval by the appropriateDean.Wireless Communication Device Allowances:Wireless communication device allowances are taxable compensation subject to required taxwithholdings. Such allowances are not an entitlement and are not part of the employee’s basesalary. Allowances do not qualify as compensation for TRS or ORP contribution purposes.Equipment and Activation Allowance: An allowance not to exceed actual cost plus 30% may beprovided for the acquisition of communication equipment and initial activation fees. Documentationof actual costs (receipts) is required. Equipment obtained by the employee utilizing the equipmentallowance is the property of the employee. An employee may receive an equipment allowanceonly once every two years. Departments must process such allowances in accordance with theprovisions established by Payroll Services.Wireless Communication Device PolicyPage 1 of 2

In the event an employee’s responsibilities require a PDA or email capable device, the department maypurchase such a device from available departmental equipment funds in lieu of an equipment allowance.The device will remain the property of The University of Texas at El Paso.Monthly Communication Plan Allowance: Numerous service plans are available in the telecommunicationsmarket. Eligible employees may choose any provider and plan.Provider contracts resulting from such choices are between the employee and the provider and inno way obligate The University of Texas at El Paso. The University of Texas at El Paso does notendorse any particular service provider or plan.The monthly allowance will be $75, $100, or $150 and will be determined based on historical usagefollowing review and recommendation from the department head and/or Dean, and approval by theappropriate Vice President.* Departments must provide a wage or all expense account to charge payment of both equipmentand monthly allowance.Duration of Communication Allowance:To receive a wireless communication device allowance, the employee’s department head mustsubmit an approved Wireless Communication Device Allowance Request Form to the PayrollOffice. The monthly communication plan allowance is to be reviewed and approved annuallyduring the budget cycle and shall remain effective throughout the year or until this policy is revisedand the employee is not eligible for the allowance according to the revised policy. Thecommunication allowance will be cancelled for the following:The employee’s job duties change and the department head does not considerthat the new duties support a business need for a wireless communicationallowance.The employee terminates employment with The University of Texas at ElPaso.Department heads are responsible for notifying the Payroll Office if an employee’s jobresponsibilities change and the provision of a monthly communication plan allowance is no longerapproved.Wireless Communication Device PolicyPage 2 of 2

Employee Name:Employee UT EID or SSN (last 4 digits only):Department:Account # (must be wage or all expense account):Job Title:Allowance Start Date:Monthly Allowance Amount (before taxes): $75 $100 $150Eligible for Equipment Allowance : Yes No Amount $The above employee meets the following documented official state business needs for a wireless communicationdevice:Frequently engagesin work-related travelThe University of Texas at El PasoWireless Communication Device Allowance Request FormUse Tab Key to Navigate between fieldsFrequently out of theoffice on UT El Paso businessMember of key personnel neededin the event of an emergencyOtherDescribe:In the initial month of allowance, the employee may receive an additional allowance to cover the cost ofcommunication equipment acquisition, activation and subsequent fees. In order to receive this equipmentallowance the employee must submit documentation (actual receipts) with this form to the Payroll Office. Theallowance may not exceed actual cost plus 30%. In lieu of the equipment allowance, the department maypurchase a personal data assistant (PDA) that is email capable which will remain the property of The Universityof Texas at El Paso.All allowances are considered salary supplements and will be reported as taxable compensation. Allowances donot qualify as compensation for TRS or ORP purposes.By signing this document, the employee acknowledges they have been provided a copy of the wirelesscommunication device policy, they understand the allowance is being provided because of an official statebusiness need, and they agree to provide their department head the wireless phone number and to be accessiblethrough this communication equipment. The employee further understands the necessity for an allowance willbe evaluated periodically. A department may request historical usage documentation as substantiation for thecontinued allowance. Continuance or termination of an allowance is contingent upon continued business need.If, at any point during this contract, there is no longer a business need for an allowance, it is the responsibilityof the department head to notify the Payroll Office.Signature of EmployeeSignature of Department Head / Principal InvestigatorSignature of Dean (Academic Departments Only)Signature of Vice PresidentDate:Date:Date:Date:This form is available on-line at: http://admin.utep.edu/financialservicesforms/For ORSP Office Use:ORSP Approval:Date:For Payroll Office Use:EnteredDateInitials:Entered:Return to the Payroll Office – Administration Bldg. Rm. 303Updated 03/10/2009