broward county sheriff's office 2601 w. broward blvd. ft. lauderdale, fl ...

SECTION TWO – RLI PROCEDURES1. SELECTION/NEGOTIATION PROCESS: It is anticipated, but not required, that the RLIprocess will proceed in the following manner: A Selection Committee (SC) will beresponsible for recommending the most qualified firm(s) with whom to begin negotiationof an agreement(s) for this project or to recommend rejection of all proposals or portionsof proposal(s).2. CONE OF SILENCE: This project is under a “Cone of Silence” starting with the issuedate of this RLI through contract signing. Any violation of this provision may result in theassociated firm being removed from consideration at BSO’s sole discretion.3. ACKNOWLEDGMENT/REQUEST FOR INFORMATION AND/OR CLARIFICATIONS:Each Proposer shall examine and review this RLI, indicating their understanding of eachpage by signing the Proposer Acknowledgement (Attachment A). Requests foradditional information or clarification regarding this RLI should be received within ten (10)calendar days of the due date of this RLI and shall be directed, in writing via U.S. Mail, fax(954-321-4286) or e-mail to Michael_Brady@sheriff.org. Verbal requests for informationor clarification will not be honored. BSO shall not be responsible for oral informationgiven by any BSO employee or other person.3.1 The person submitting the request for additional information or clarification shallbe responsible for its timely delivery. Requests received less than ten (10)calendar days prior to the deadline for submittal of this RLI might not beacknowledged. Proposers are cautioned that any communication prior toaward shall be limited to the designated representative of the PurchasingBureau as stated above.3.2 At its discretion, BSO may answer such inquiries by means of a writtenInformation Letter or an Addendum. The issuance of a written InformationLetter or Addendum is the only official method whereby interpretation,clarification or additional information can be given. Explanations or clarificationswhich do not require revision to the specifications will be issued in the form ofan Information Letter. Information Letters do not need to be signed or returnedwith the proposal.3.3 In the event that an inquiry is made in which the explanation or clarificationrequires substantial change to the specifications, a formal Addendum will beissued to all document holders. The Proposer shall be required to sign theAddendum and include it with the proposal. If an Addendum is issued to thisRLI, BSO will attempt to notify all known prospective Proposers, however, itshall be the responsibility of each Proposer, prior to submitting their proposal,to access the BSO web site to determine if an Addendum was issued and tomake such Addendum a part of their proposal. For instant access visit:www.sheriff.org/about_bso/admin/purchasing/solicitations.6