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UCSD HireOnline Instructions (Hiring Manager) - Academic Affairs

UCSD HireOnline Instructions (Hiring Manager) - Academic Affairs

ADDING AN APPROVAL

ADDING AN APPROVAL AUTHORITY ORR BACK-UP APPROVERTo add an Approval Authority:1. Click on the book icon.2. Locate the individual who will need to approve this hire.3. Click on their name to add to the list.4. Click on the down arrow in the “Approval Role” column and select Endorsement 2.(Choose Endorsement or 3 if you have an Endorsement 2).To add a Back-up Approver:1. Click on the book icon2. Located the individual who has approval authority and will serve as serve as aback-up in the event the primary approval authority is unavailable.3. Click on their name to add to the list.4. Click on the down arrow in the Approval Role column and select the EXACT SAMEROLE as the primary approval authority has (i.e. John Manager Role = “HiringSupervisor”, Joe Backup Role = “Hiring Supervisor”).If/When a back-up approver approves a hire then it will log the date and time ofapproval.20

Once the Approval Routing is set, click on “Submit Approval Routing” to begin theprocess. The following page will appear:This page will show that the approval routing has started and will date and time stampwho started the process. If you are the hiring supervisor and started the routingprocess then you may click on “Approved” to submit it to the next person for approval.ACTIONS – TOOLS – LINKS AVAILABLE AT THIS STEPMain MenuRECRUITMENT ACTIONLink to return to the Main MenuFinal Selection ReportEdit Selection DecisionAdd Additional ApproverRECRUITMENT TOOLSLink to view Final Selection Report (NOTE: Approvals willnot be viewable until after each designated personapproves)Link to return to change decisionLink to add approver (if necessary)Congratulations! You have successfully submitted your Online SelectionReport for approval.21

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