UNIVERSITY OF MADRAS nrd;idg; gy;fiyf;fofk;

Telegram : UNIVERSITY OF MADRAS FAX No. : 91-44-25366693 Telephone No. 25399462It is requested that all communications should be addressed to The Registrar, University of Madras, Chepauk, Chennai - 5 and not to any person by name.UNIVERSITY OF MADRASnrd;idg; gy;fiyf;fofk;(Established under the Act of Incorporation XXVII of 1857 –Madras University Act 1923)(State University)____________________________________________________________________________No. Stationery/2012-13/University Centenary Building,Chepauk, Chennai-600 005.Date:TENDER NOTIFICATION1] Tender Inviting Officer/authority The Registrar, University of Madras,Designation & addressChepauk, Chennai –600 005.2] a) Name of the worka) Computer Stationeryb) Place of Executionb) Stationery Section, University of Madras3] a) Tender Documents available a) Registrar’s Secretariat,placeUniversity of Madras, Chennai –5b) Cost & Due date for obtaining b) Rs.2,000/- by way of DD in favour oftender.The Registrar, University of Madrasand Rs.168/- in favour of C.T.O.Chennai on 21-05-2012 upto 3.00 pm.4] Earnest Money Deposit Rs.25,000/- by way of DD drawn in favourof The Registrar, University of Madras.5] Due date, time & Place for 22-05-2012 at 3.00 pm. Registrar’ssubmission of TenderSecretariat, University of Madras,Chepauk, Chennai –5.6] Place, date & Time of Tenderopening7] Any other important criteriaprescribed by the Tender InvitingAuthorityRegistrar’s Secretariat, University ofMadras, Chepauk, Chennai –5.22-05-2012 at 4.00 pm.Subject to Terms & Conditions of Tender.REGISTRAR i/c

TENDER DOCUMENTUNIVERSITY OF MADRASCHENNAI – 600 005.TENDER FOR THE SUPPLY OF VARIOUS COMPUTER STATIONERY ITEMS TO THEUNIVERSITY OF MADRAS FOR THE YEAR 2012 – 2013.The Tender should be submitted in two parts i.e. in two separate coversA. First cover shall contain the EMD amount in the form of Demand Draft and computerstationery samples for each item indicating quality of the papers, weight etc. (for example,Policy Bond, Cream Wove, Maplitho and GSM etc). Each sample should be duly signed andaffixed with the Firm’s seal. Copy of Sales Tax Registration Certificate shall also be placed inthis cover.B. Second Cover shall contain the rates for each item as specified in Annexure. The rates shouldbe inclusive of all taxes and delivery charges. Both the sealed covers should be packed in a bigcover and sealed. The sealed cover should be superscribed “Tender for the supply of ComputerStationery for the year 2012 - 2013. Due on 22-05-2012 at 3.00 P.M.TERMS AND CONDITIONSNOTE: The Word “Firm” means approved tenderer with whom contract is entered into bythe University of Madras and the name “consignee” means University of Madras.STATIONERY REQUIREMENTName and type of the Computer Stationery Items with specification and approximatequantity etc are as per appendix attached. If required, the specimen can be perused at theUniversity.The Consignee reserves the right to split the tender(s) or to revise the quantity /specifications to re – order, etc.,The order will be placed for the quantity specified in the tender or it may be more or lessaccording to the requirements of the consignee.The quantity of stationery Items is based on the consignee’s general consumption.However, where and when necessary, the consignee may re-order at any time during theyear for the subsequent quantity needed.Generally, the stationery Items ordered for have to be supplied in one installment.In respect of Pre-Printed Items, the Firm should submit the proof for the same within 10days from the date of consignee’s order.The firm should supply the proof at their own cost. The Block making charge, if any, shallbe borne by the Firm.Over runs or Under runs of the ordered quantity shall not be accepted.(Contd…2)

- 2 -Supply: The Firm should supply the consignment as follows:(a) Blank Stationery Items(b) Pre-Printed Stationery ItemsWithin 1 to 2 weeks from the date of order.Within 2 to 4 weeks from the date of order.PAPER / CARBON QUALITY: Best quality of Policy Bond Paper, Maplitho Paper, Cream WovePaper and Carbon paper should be used wherever applied as approved, as the case may be.MULTIPART STATIONERY ITEMS: Such items should have the size of the interleaving carbonpaper to the full width of the stationery and all the papers should be securely tack crimped andcrimlocked to ensure smooth and uninterrupted running of the forms through the machine. All thesheets of these stationery items should be of the same weight and specification.SECURITY BACKGROUND PRINTING: The Security Background printing (Tint / Emblem shouldbe light, clear and unobtrusive to the computer printing over it. In the statement of marks stationery, theUniversity of Madras tint should be precisely printed within the box outside the frame extending tocover the printing matter in full, The other three sides of the box (i.e.) left, right and top should be freefrom tint. For tabulated results stationery, the University of Madras tint should be precisely within thebox frame. In the case of Foil sheet stationery, the background printing should be for the right half ofthe stationery. The above specification applies to the colouring also.SERIAL NUMBER PRINTING: Serial Number should be printed for all the stationery items either asper our samples or as required. These numbers should be in small size (preferably in eight points) andshould be in ascending order. These numbers should be of Eight digits. The first two from the left are tobe constantly 2012-13 (year of the order) and the other digits starting 000001 (leading zeros necessary).The consignment should be supplied in ascending number order sequentially from 1.PROOFS: The proofs should include the background printing (Tint / Emblem).The Position of boxes / lines / wordings / letters / headings and in between spaces should be exactlyidentical to our sample.The lines of the frames of the boxes should be sharp and dark and the intermediate lines should be sharp,thin and clear.FINAL PRINTING: The position of the boxes / lines / wordings / letters / headings and in betweenspaces should be exactly identical to our samples.The lines of the frames of the boxes should be sharp and dark and the intermediate lines should be sharp,thin and clear.COLOURS: The Colour should be as per our requirement and without variation. Light shades of thecolour should be used for the security background printing and dark shades of the colour for headings,frame explanatory words from / intermediate lines.(Contd…3)

- 3 -STUB PERFORATION: The Statement of Marks stationery should be provided with stub perforationat both the sides and the printing should be precise and qualitative.PACKING AND FORWARDING: The consignment should be packed in terms of 1,000 with clearindication such as, name of the item, quantity in the packages etc. While forwarding the consignment, itshould be securely and strongly packed to avoid any damage or pilferage during the transit. Theconsignee is not responsible for any damage / pilferage / theft during transit. The packing should besequential in ascending order according to the actual stationery serial numbers. The beginning andending stationery serial number should be strictly indicated on top of wooden cases as well as individualbundles inside the boxes.DELIVERY: The Firm should, on its own, transport the consignment by road or rail. The Firm shouldat their cost make door delivery of the consignment at the premises of the consignee.RATES / TAXES: The rates quoted should be in terms of 1,000 and should be firm subject to thevarious conditions of this tender. LOT CHARGES SHOULD NOT BE QUOTED.THE RATES QUOTED SHOULD BE INCLUSIVE OF ALL TAXESFORM “C” WILL NOT BE ISSUED BY THIS OFFICE ON ANY CASE.EARNEST MONEY DEPOSIT (E.M.D) : Each Firm should submit their tender along with the EMDamount of Rs.25,000/- (Rupees Twenty Five Thousand Only) which will be refunded in the case ofunsuccessful tenderers. The EMD should be in the form of Demand Draft in favour of the Registrar,University of Madras, Chennai – 600 005. No other mode of payment will be accepted. The EMD paidfor the previous tenders will not be adjusted for this tender. THE TENDERS RECEIVED WITHOUTEMD WILL SUMMARILY BE REJECTED. The EMD amount of successful tenderers will berefunded after the completion of the supply on requisition. The firms with SSI and NSIC certificate areexempted from paying EMD. The firms who are selected should pay a Security Deposit of 5% totalvalue of purchase and also to make an agreement with the University.THE EMD will be forfeited under the following circumstances:(a) If, the Firm withdrawn its tender after the firm is accepted by the consignee; and(b) If, the supply made by the firm does not conform to the requirement of the consignee and if, theorder placed is cancelled, consequently 25% of the EMD amount shall be forfeited in such cases.RETENTION AMOUNT: On receipt of the bill from the Firm, 10% of the total value of the bill shallbe held by the consignee as Retention Amount. The retention amount shall be used against thefollowing factors, as well as for any other reason appropriate at the moment and to the extent required.(a) Shortage in the actual quantity supplied.(b) Specifications are not followed after the approval(c) Transit problems (Pilferage / Damage)If, the total value assessed towards one or more factors as above shall exceed the amount of retentionamount, then the consignee shall claim the difference from the Firm. The retention amount shall berefunded along with EMD.REPLACEMENT OF STATIONERY ITEMS: In Cases, the stationery items supplied by the firmare not usable by the consignee on account of variation in the required specification or for any otherreasons, the Firm shall replace the stationery at their cost.(Contd…4)

- 4 -GENERAL: The Consignee reserves the right to accept or reject any tender, in part or in whole withoutassigning any reason. The tenders with cutting, erasing or over writing may not be considered. The Firmshould forward their tender, etc. in conformity with the various terms and conditions in the tendernotice. Violation of tender conditions will entail rejection of Tender.SUPPLY OF COMPUTER STATIONERY: The supply and Installation of COMPUTERSTATIONERY should be made strictly in accordance with the specifications given in the enclosedstatements and should successfully pass all tests carried out by UNIVERSITY. The supply and handingover should be made as per the delivery schedule indicated in the purchase order. The successfulTenderer should execute Performance warranty for a period of 6 months for the computer stationery etc.from the date of supply against breakages, manufacturing defects, pilferages during transit, physicaldamages, transport damages and production damages.The successful Tenderer shall be liable to make good the loss by replacing the Computer Stationeryfound defective during performance period. The ordered goods should be supplied at all the locations inUniversity at the cost and risk of the Tenderer.If, the supply of Stationery are not affected before the specified delivery period from the date ofpurchase order, University shall have the right to cancel the order and to take any such action which willbe deemed fit in the circumstances.In case of failure by the Supplier to receiver, goods or material’s demanded from them within the periodspecified for delivery or in case of goods or materials being delivered without a correct invoice induplicate. University or any one duly authorized by University shall have power to reject any suchgoods or materials and to purchase from others instead of any goods or materials so rejected or notdelivered. Any excess of cost so incurred by the Purchaser/ University over the contract price togetherwith all charges and expenses attending the purchase shall be recovered by University/Purchaser fromthe Supplier.WARRANTY: 6 MONTHS The Performance warranty period starts from the date of supply of theordered items against breakage, transit, physical and Transport and due to manufacturing defects. Thesuccessful tenderer shall be liable to make good the loss by replacing the Computer Stationery founddefective during the warranty period.PAYMENT TERM: The payment terms shall be 90% against supply and handing over and acceptanceby end-user of the ordered items subject to receipt of funds from the customer and balance 10% after theend of the warranty period. Payment will be released after receipt of Delivery Challan, Invoice,Completion Certificate obtained from each and every consignee of the purchase order. The undertakingto the effect that there is no stock of items ordered with you and the waste materials are destroyedshould be furnished along with the bill. The plates and artwork should be deposited with the University.(Contd…5)

- 5 -PENALTY CLAUSE:(a) Recovery of loss: The conditions stipulated in the agreement form should be strictly adhered toand violation of any of the conditions will entail termination of the contract without prejudice tothe rights of University / Purchaser to recover any consequential loss from the successfultenderer.(b) Forfeiture of EMD / SD: If, the successful tenderer fails to act according to the Tender conditionsor backs out after his tender has been accepted, his Earnest Money Deposit / SD will be forfeitedto University. If, the accepted tenderer fails to remit the Security Deposit within the above saidperiod, the Earnest Money Deposit remitted by him will be forfeited to University and his tenderwill be held void.(c) LIQUIDATED DAMAGES(LD) FOR NON-FULFILLMENT OF PURCHASE ORDER:LD @ 0.25% per calendar day ON UNDELIVERED PORTION OF THE MATERIALVALUE: subject to a maximum of 15% shall be recovered and the order may also becancelled.SPECIAL TERMS: UNIVERSITY reserves the rightTo negotiate with the lowest quoted Tenderer for further reduction of prices andTo ensure make/quality/specification of materials to be supplied:To modify, reduce or increase the quantity requirements to an extent of 25% from the tenderedquantity at the time of ordering or by issue of amendment subsequently.To modify the places where ordered items are to be reversed and commissioned at the time oforderingTo supply software from order vendor If, the quoted rates do not match the estimated budget andthis software to be installed and commissioned by the successful tenderer only.ELIGIBILITY CRITERIA: The bidders must fulfill the following Eligibility conditions andalso submit documentary evidence in support of fulfilling these conditions while submitting theTechnical Bid. The University will consider the Commercial Bid of the vendors who qualify inthe Technical bid. For those vendors who are not qualified in the Technical Bid, the Commercialbids will not be considered. The bidders should have at least 5 years experience and focus in therelated business, as on 31.03.2012 and a minimum average annual turnover of RupeesRs.30,00,000/- in the last three years. The Tenderer should submit the latest Income Tax andCommercial Tax Clearance certificates. Tenderer from dealers or other agencies are notaccepted.AUTHORISATION LETTER FOR SIGNING OF THIS TENDER:In the case of PSU/Public/Private Limited Companies, Authorization letter from the Board ofDirectors Authorizing the Managing Director or any other executives to sign the tenderdocument must be enclosed along with Technical cum Commercial Bid. Documents receivedwithout such authorization letter will not be considered for further processing.(Contd…6)

- 6 -Manufacturer’s/Principal’s Authorization Form (Sample Format)To,The Registrar i/c,University of Madras,Chepauk, Chennai-600 005.Sir,We hereby authorize (type the Name and Address of the tenderer) to submit a Bid, andsubsequently negotiate and sign the contract with the purchaser against Tender No. Sty /Computer Stationery 2012-2013/for the (type the Description ofgoods) Manufactured / Distributed by us. We hereby extend our full guarantee and warranty(Signature for and on behalf of Principal)Note: Competent authority of the manufacturer/Principal should issue letter of authorityIMPORTANTCONDITIONAL TENDERS SHALL NOT BE ACCEPTED:The tenders with samples for each item should be sent to the Registrar, University of Madras,Chepauk, Chennai- 600 005 in a Sealed Cover. The tenders without samples will not beconsidered. The weight of the stationery should be indicated in the samples for each item withtheir Firm’s seal.The last date for receipt of the tender is on 22-05-2012 up to 3-00 P.M.Incomplete tenders received after the expiry of the stipulated time will be rejected. Sealed tendercovers shall be superscribed “TENDER FOR THE SUPPLY OF COMPUTER STATIONERYFOR THE YEAR 2012-2013”OPENING OF TENDERS AT 4-00 P.M. ON 22-05-2012.The Courts situated in the city of Chennai shall have jurisdiction to decide any claim arising outof the Tender or acceptance of Tender thereofI / We ______________________________________ have gone through the terms andconditions and will abide by them as laid above.(TENDERER)

ANNEXURE – IUNIVERSITY OF MADRASCHENNAI – 600 005TECHNICAL BIDTender Schedule for the Supply of various Computer Stationery for the Universityof Madras, Chennai – 5.Profile of the Company:The Company should provide the following details1. Name of the Organisation :2. Nature of the Organisation :(Govt. / Public / Private / Partnership/Proprietorship)3. (a) Address of the Registered Office of thefirm with Phone Number, Fax and E-mail. :(b) Year of Establishment :4. Name of the contact person :5. Telephone No./Cell No. :6. Annual turnover for the previous three years :(Xerox copy of the I.T. Clearance Certificateenclosed)7. Details of the one Single Purchase/Supplyorder executed for the tendered items forRs.15(fifteen) Lakhs (enclose a copy) :8. Income Tax Account No. PAN/TAN No. :9. Location of the factory with address :10. Names of the Government Agencies/Educational Institutions to whom similaritem have been supplied in the precedingone year :11. Total experience in related areas :12. Names of the principal suppliers yourCompany supports :Contd…2)

- 2 -13. Names of the organization / Companieswith whom you have collaboration inrelated area :14. Name of the organization / companieswith whom you have collaboration inconditioning. :15. Is your Company an original manufacturer/Dealer and related items? If yes, state thethe specific items you Manufacture :16. State the minimum of time required to supplythe items if your company/ Organisationgets the order :17. Specimen copy of the ComputerStationery :18. List of infrastructure at the firm :19. If, the company is registered with SSI withTamil Nadu Government for the productstendered or with NSIC (National SmallIndustries Corporation). Please enclose validSSI/NSIC Certificate for the products. :20. EMD PAYMENT PARTICULARS(1) Number of Demand Drafts enclosed.(2) Demand draft particulars.The DD should be enclosed with the Technical Bid onlySl.No. DD No. & Date Name of the Bank Amount (Rs.) Total------------------------------------------------------------------------------------------------------------I hereby declare that the above particulars mentioned are true to the best of my knowledge.Place:Date :SIGNATURE OF THE TENDERERCell No.Phone No.

ANNEXURE - IIUNIVERSITY OF MADRASCHENNAI- 600 005.COMMERCIAL BIDTender Schedule for the Supply of various Computer Stationery for theUniversity of Madras, Chennai – 5.PLAIN STATIONERY WITH LOGOSI.No. Item Specification TotalRequirement01. 9x12x1 Blank – University ofMadras Emblem asBackground – Serial No.Printing 80 GSM02. 9x12x2 Blank – University ofMadras Emblem asBackground – Serial No.Printing 80 GSM03. 15x12x1 Blank – University ofMadras Emblem asBackground – Serial No.Printing 80 GSM04. 15x12x2 Blank – University ofMadras Emblem asBackground – Serial No.05. PolicyBond15x12x1Printing 80 GSMBlank – University ofMadras Emblem asBackground – Serial No.Printing 140 GSMParchment paper1,00,00050,0002,10,0001,80,00010,000Rate per1000(Inclusive ofall taxes)

PRE – PRINTED STATIONERYSI.No. Item Specification TotalRequirement6. Seating Arrangement –cum – AttendanceSheet 9x12x2University of Madras Emblemas Background – Serial No.Printing 100 GSM SingleColour7. Foil Sheet 15x12x1 Single Side Matter – SingleColour – SecurityBackground printing -University of Madras Emblemas Background – 3 Cards perSheet – Serial No Printing –Parchment Paper 140 GMS8. Hall Ticket (Regular)15x12x19. Statement of Marks forNon – Semester15x12x110. Statement of Marks –MBA without Backside– 15x12x1One Side Matter – SingleColour – University ofMadras Emblem asBackground – Serial No.Printing 140 GSM-6 HallTickets in each Sheet withstub perforation - ParchmentPaperSingle Side Matter – SingleColour – SecurityBackground printing –University of Madras Emblemas Background - TwoStatement per sheet withperforation in between eachstatement – stub perforationon both side ParchmentPaper 140GSM – withsecurity feature.Single Side Matter – SingleColour – Security Backgroundprinting - University of MadrasEmblem as Background - TwoStatement per sheet withperforation in between eachstatement per sheet withperforation on both sideParchment Paper 140GSM withsecurity feature.3,00,00020,0006,0001,00,00014,000Rate per1000(Inclusiveof all taxes)

SI.No. Item Specification TotalRequirement11. Statement of Marks -Grade Card UG/PG -10x12x1 [CUTSHEET]12. Statement of Marks -Grade Card CBCS -10x12x1 [CUTSHEET]13. Consolidate –Statement – Non-Semester –15x12x114. Consolidate –Statement – CBCS[New Format]15. Consolidate – Statement– BE Degree (Green)15x12x1Double Side Matter –MultiColour – SecurityBackground printing -University of MadrasEmblem as Background -One Statement per sheet –Serial No in each Statement –Parchment Paper 140GSMwith Security feature.Double Side Matter –MultiColour – SecurityBackground printing -University of MadrasEmblem as Background -One Statement per sheet –Serial No in each Statement –Parchment Paper 140GSMwith Security feature.Single Side Matter – SingleColour – SecurityBackground printing –University of Madras Emblemas Background – TwoStatement per sheet withperforation on both sideParchment Paper 140 GSMwith Security feature.Double Side Matter –MultiColour – SecurityBackground printing -University of MadrasEmblem as Background -One Statement per sheet –Serial No in each Statement –Parchment Paper 140GSMwith Security feature.Single Side Matter – SingleColour – Security Backgroundprinting – University of MadrasEmblem as Background – SerialNumber Printing – SingleStatement per sheet withperforation on Parchment Paper140 GSM with Security feature.4,00,00012,0005,00060,0005,000Rate per1000(Inclusiveof alltaxes)

SI.No. Item Specification TotalRequirement16. Rank Certificate Single Side Matter – SingleColour – Embossing ofSymbol (Emblem) – Serial NoPrinting–SecurityBackground Printing –University of Madras Emblemas Background – FourStatement per Sheet withperforation in between eachstatement – 160 GSM withSecurity feature.17. Tabulated Mark(TMR) Register15x12x118. ProvisionalCertificate – Common15x12x119. ProvisionalCertificate Ph.D.8x8x120. Degree Certification –PG Diploma 9x12x1[Cut Sheet]Single Side Matter – SingleColour – Security Backgroundprinting - University ofMadras Emblem asBackground - ParchmentPaper 140 GSMDouble Side Matter – SingleColour – Security BackgroundPrinting – University ofMadras Emblem asBackground - Four Statementper Sheet with perforation inbetween each statement –Serial No in each Statement –stub perforation on both sideParchment Paper 140 GSM -with Security feature.Double Side Matter – SingleColour – Security BackgroundPrinting – University ofMadras Emblem asBackground – SingleStatement per Sheet – SerialNumber in each Statement –stub perforation on both sideParchment Paper 160 GSM -with Security feature.Double Side Matter – TwoColour on front side and OneColour on back side – SerialNumber in each Certificate –Parchment Paper 160 GSMwith Security feature.5,0003,00,00020,0002,0002,500Rate per1000(Inclusiveof alltaxes)

SI.No. Item Specification TotalRequirement21. Degree Certification –Diploma – 9x12x1[Cut Sheet]22. Degree Certification –Certificate – 9x12x1[Cut Sheet]23. Degree Certification –O.T. – 9x12x1[Cut Sheet]24. Award Certifiate forPrize & Medals[Cut Sheet]25. Degree Certificate –UG Common[Cut Sheet]26. Degree Certificate –PG Common[Cut Sheet]Double Side Matter – TwoColour on front side and OneColour on back side – SerialNumber in each Certificate –Parchment Paper 160 GSMwith Security feature.Double Side Matter – TwoColour on front side and OneColour on back side – SerialNumber in each Certificate –Parchment Paper 160 GSMwith Security feature.Double Side Matter – TwoColour on front side and OneColour on back side – SerialNumber in each Certificate –Parchment Paper 160 GSMwith Security feature.Single Side Matter – SingleColour – Serial Number ineach Certificate – ParchmentPaper 160 GSM with Securityfeature.Double Side Matter –TwoColour on front side and OneColour on back sideEmbossing of Symbol(Emblem) – MicrolinePrinting in two places – SerialNumber in each Certificate –160 GSM with Securityfeature.Double Side Matter –TwoColour on front side and OneColour on back side Embossingof Symbol (Emblem) –Microline Printing in two places– Serial Number in eachCertificate – 160 GSM withSecurity feature.2,0002,0002,0002,0001,80,00080,000Rate per1000(Inclusiveof all taxes)

ANNEXURE - III[To be executed by the Firms for the supply of Computer Stationery]We, M/s ………………………………………. [Hereinafter referred to as “Supplier” herebycontract and agree on the acceptance of our Tender by University of Madras [hereinafter referredto as “Purchaser”] in accordance with the conditions of contract stated below, the goods ormaterials hereunder named of the quality and of the sort and at the rate or price specified in thepurchase order as Annexure II.CONDITIONS OF CONTRACT1. This document on having been signed by both the parties shall constitute a binding contractbetween the parties and shall remain in force for 12 months. But in the event of any breach ofagreement at any time on the part of the supplier, the contract shall be determinable by thePurchaser without compensation to the Supplier. The contract may also be put to an end at anytime by the Purchaser upon giving seven days notice to the supplier.2. The Supplier agrees to supply, as detailed in the Commercial bid after carrying outsuccessfully all the tests prescribed by the purchaser at all inclusive price of Rs. /-before the specified date. The price offered is firm and is not subject to enhancement on anyground.3. The price of the various Computer Stationeries as detailed at Annexure II includes excise duty,surcharges, sales tax, freight, octroi, insurance, and such other levies that may be applicable.4. The Computer Stationeries to be supplied under this contract are to be of the quality and of thesort mentioned in the purchase order at Commercial Bid.5. The Computer Stationeries are to be delivered to the Purchaser without any extra cost in suchquantities or numbers contained in the purchase order enclosed as Commercial Bid to thiscontract. Any amendments to the orders in terms of quantities or delivery period etc., may beincorporated on a mutually agreed basis.6. Rejected Computer Stationeries shall be removed by and at the expenses of the supplier within10 days after notice has been given to him to the rejection. If not removed, the University maycause the goods to be remained and charge the supplier with all expenses incurred for suchremoval.7. The Contractor shall guarantee the quality of the Computer Stationeries supplied andsatisfactory operation for a period of not less than two years.8. If the supply is not effected before two/four weeks from the date of the purchase order, thepurchaser shall have the authority to cancel the order or to take any such action that will bedeemed fit in the circumstances.Contd…2

- 2 -9. In case of failure by the supplier to deliver goods or materials demanded from them within theperiod specified for delivery or in case of goods or materials delivered by them not being of thestipulated quality and specifications or in the case of goods or materials being delivered withouta correct invoice in duplicate the Registrar or any one duly authorized by him shall have powerto reject any such goods or materials so rejected or not delivered unless the Supplier shallthemselves forthwith supply others that shall be sufficient and satisfactory and any excess of costso incurred by the Purchaser over the contract price together with all charges and expenses,attending the purchase shall be recoverable by the Purchaser.10. Penalty will be levied at the rate of one percent per week on the total contract price if thedelivery has not been completed in full within the stipulated period, subject to force majureconditions in force. Besides, such performance may entail black listing of the supplier.11. All costs, damages or expenses which the University may have paid for which the contractoris liable may be deducted by the Registrar, University of Madras from and out of any money dueor becoming due to the contractor under the tenders.12. The cost of the Computer Stationeries will be paid on and handing over of the lastconsignment after testing and fulfilling the technical specifications. The testing that should becarried out by the supplier and also by the University.A] 90% of the total cost of Computer Stationeries will be paid on handing over of theSame after testing all the technical specifications and certified by the authoritiesconcerned for releasing the payment.B] The balance 10% will be retained as performance guarantee and will be paid afterthe successful completion of the 100% usage, Alternatively if the supplier givesirrevocable Bank guarantee in lieu of the balance 10% the University shall reservethe Rights to accept the same. The 10% Retention Amount cannot be adjusted withthe Security Deposit in any circumstances.13. The Supplier hereby agrees to get the refund of incentive, excise duty and proportionateSales Tax from concerned authorities and pass it on to the Purchaser, if the Government or anyother agency reduces the Excise Duty or Sales Tax or gives incentive of any type retrospectivelyafter supplying the Printed Answer Booklets, failing which action will be taken to recover thebalance amount from the Supplier under the revenue recovery act or any other relevant act.14. The contract or any part there of interest in it, is not to be transferred or assigned by thesuppliers directly or indirectly to any person whom so ever without the written consent of thePurchase.15. Neither the Buyer nor the Seller shall be liable to the other for any delay or failure in theperformance of their respective obligations due to causes, contingencies beyond their reasonablecontrol such as:[a] Natural phenomena including but not limited to earthquakes, floods and epidemics.[b] Acts of any Government authority domestic or foreign including limited to declared,or undeclared, priorities and quarantine restrictions.Contd…3

-3-16. Unless otherwise provided in the agreement, any notice, request, consent or othercommunication given or required to be given hereunder shall be given by mailing the same byregistered mail, postage prepaid, return receipt requested in the case of the Supplier respectiveaddresses and self forth above or with other addresses and to the attention of such other person orpersons as may hereafter be designated by like notice hereunder and any such notice sent by postshall be deemed to have been served on the date when in the ordinary course of post, it wouldhave been delivered at the address to which was sent.17. Any notice to the Supplier shall be deemed to be sufficiently served, if given or left inwriting at their usual or last known place of abode or business.18. In case of any dispute the matter will be referred to an Arbitrator under “Arbitration andConciliation Act 1996” The arbitration shall be held in Chennai only and the court at Chennaionly shall have jurisdiction in relation thereto.19. The Supplier agrees that in the event of non-fulfillment or non-observance of any of theconditions stipulated in the contract, the supplier shall pay as penalty an amount equivalent to 10(ten) percent of total value of contract or an amount equal to the actual loss incurred by theUniversity.20. Upon the complete fulfillment of this contract by the Contractor to the satisfaction of theUniversity or any duly authorized by them the EMD of Rs.25,000/- (Rupees Twenty FiveThousand only) so deposited as security by the supplier shall be returned to him less the amountif any, due by the supplier to the University.21. The University shall have power to make any changes in the Terms and Conditions withoutconsultation with the firm (Tenderer).For and on behalf ofPURCHASERSUPPLIERWITNESSES : WITNESSES :1. 1.2. 2.