Minutes Academic Board Executive Committee

MinutesAcademic Board ExecutiveCommitteeMeeting No: ABE 5/10Date and Time: 1.30 p.m. 30 July, 2010Venue:Present:In Attendance:ExecutiveOfficer:Council Room, Mt Helen CampusMs Rowena CouttsAssoc Prof Catherine LaffeyProf Terry LloydDr Charlynn MillerProf Peter MatthewsMs Cate RonaldsonMs Sally BoyleProf Andy SmithProf Erica SmithProf Frank StagnittiAssoc Prof Todd Walker (Chair)Ms Nicola WalkerTel: 5327 9600 Email: s.boyle@ballarat.edu.auProcedural Matters1. Apologies & WelcomeThe Chair welcomed members of the Board Prof Peter Matthews and Ms Nicola Walkerwho were invited to this meeting to assist with discussion on the comments received forthe External Review of Academic Board (Agenda item 8). The Chair also welcomed MsCate Ronaldson.An apology was received from Assoc Prof Kim Dowling.2. Preliminary Matters & Welcome2.1 Tabled PapersThe Chair advised members there were four documents tabled at this meeting:• A memorandum from Dr Jenny Blitvich, Chair of HM&SS ProgramsCommittee – comments on External Review of Academic Board.• Comments on External Review of Academic Board from Dr AngusMcLachlan• Revised draft agenda for Academic Board meeting 5/10• Draft report to Council on External Review of Academic Board2.2 Item Brought ForwardThe Chair advised members that agenda item 8 would be brought forward fordiscussion.3. Starring of Items and Approval of Non-Starred Items3.1 Starred ItemsAgenda items 1, 4, 5.1 and 8 were “starred” and discussed at the meeting.3.2 Non-Starred ItemsResolution ABE5/10/1All items on the agenda "not starred" were adopted without discussion,and the action recommended taken or the information therein notedK:\Secretariat\Academic Board Executive Ctee\ABE 2010\Minutes\ABE 5_10 30 Jul 10 Mins.Docx Page 1 of 3

AgendaAcademic Board Executive Committee4. Minutes4.1 Confirmation of MinutesResolution ABE 5/10/2Academic Board Executive Committee confirmed the minutes of meeting4/10 held 18 June 2010.4.2 Matters Arising from the MinutesNilOther Items requiring Resolution5. Academic Board5.1 Board AgendaThe Committee received for discussion the agenda for meeting AB5/10 to beheld on 11 August, 2010 (Agenda Paper 5.1 emailed to members prior to themeeting).In its consideration of the draft agenda for the Board, the Committee includedthe following matters:• Draft Agenda Item 10 – Report from Higher Education Learning &Teaching. The Chair of HELT advised members there were a couple ofitems to be considered by the Board, the minutes are yet to be finalised.• Draft agenda item 9.2 – Final Report – External Review of AcademicBoard. The Board will endorse the report and recommend to Council forconsideration.6. Matters arising from the minutesNil7. Curriculum Renewal7.1 The Committee received for noting a report from the Curriculum RenewalManagement Committee (Agenda Paper 7.1 previously distributed tomembers).7.2 The Committee received for noting the Curriculum Review and RenewalInitiative mid-year report (Agenda Paper 7.2 previously distributed tomembers).8. External Review of Academic BoardThe Committee received for discussion a document with all comments received for theExternal Review of Academic Board (Agenda Paper 8 previously distributed tomembers).The Chair gave members a briefing of the processes and placed into context what hasbeen requested by the Executive. Namely that Academic Board had requested thatExecutive review all the comments submitted to the external review final report anddraft the Academic Board’s Response paper. Assoc Prof Walker reported that thedocument has been out for consultation for 16 weeks and been to three AcademicBoard meetings, the report to Council will be discussed at the next Board meeting. TheK:\Secretariat\Academic Board Executive Ctee\ABE 2010\Minutes\ABE 5_10 30 Jul 10 Mins.Docx Page 2 of 3

AgendaAcademic Board Executive CommitteeChair further advised that should the Board endorse the report it will be forwarded toCouncil for consideration.Discussion was held on all 49 recommendations and the comments are included in thereport to Council.The Executive agreed that the full document with all comments be tabled in the AcademicBoard agenda as a hyperlink.The Chair thanked Prof Matthews and Ms Walker for their contribution to the discussionon this agenda item.Ms R Coutts, Prof E Smith, Prof P Matthews and Ms N Walker left the meeting.9. Schedule of BusinessThe Committee noted no report had been received.10. Updates on Audits and Reviews10.1 Report on AUQA 2009The Committee received for noting a progress report on the AUQA Audit(Agenda Paper 10.1 previously distributed to members).10.2 AQTF 2009 Audit Recommendation ResponsesThe Committee received for noting an updated progress report on the AQTF2009 Audit Recommendations (Agenda Paper 10.2 previously distributed tomembers).Other BusinessNilDate of Next MeetingThe Committee noted the next meeting of Academic Board Executive will be held on Thursday 9September, 2010 at 1.30 p.m. in the Botany Meeting Room, SMB Campus.The meeting concluded at 4.15 p.m.K:\Secretariat\Academic Board Executive Ctee\ABE 2010\Minutes\ABE 5_10 30 Jul 10 Mins.Docx Page 3 of 3