What are Student Records? - Office of the Provost and Executive ...

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Student Records atUniversity of South FloridaTable of ContentsSection I.Introduction to Student RecordsA. What is a Student?B. What are Student Records?C. Where are USF Student Records?D. Who are the USF Student Records Custodians?E. What is FERPA?1. The Essence of FERPA2. To Whose Records Does the Act Apply?3. Conflict with State LawF. Policy and Procedures for Compliance with FERPA1. Student Notification of their Rights2. Policy & Procedures for Student Inspection of Her/His Record3. Policy & Procedures for Student Request for Amendment of His/HerRecord4. Statement of ConfidentialityG. What is Directory (Public) Information?H. When is Directory Information Confidential?I. What is a Release Authority?J. Job Related Access to and Use of Student Record InformationK. Use of Social Security NumbersSection II. Responsibility for Student RecordsA. Job Related Access/Use – “Need to Know”B. Sample Employee Responsibility StatementC. Sample Volunteer Responsibility StatementSection III. Physical Security of Student RecordsA. Physical Security GuidelinesB. Touchpad and Security Codes (Registrar)C. Records Retention GuidelinesD. Destruction/Disposal GuidelinesE. Visitor Guidelines (Registrar)
Student Records atUniversity of South FloridaTable of Contents (continued)Section IV.Electronic Security of Student RecordsA. Electronic Security Guidelines1. Introduction2. Data Integrity3. Administrative Responsibility4. Access to Official University Records5. Data Custodians6. Student Information System’s Validation and Rules Tables andSoftware Release Maintenance ProcessB. Log-on ID’s and PasswordsC. Password SecurityD. Extracted DataE. Student Direct Access – Terms of UsageF. Student Security: ID & PINSection V.Disaster Recovery/Business ResumptionGlossaryAppendices- USF Student Records Policy (6C4-2.0021, FAC)- General Records Schedule GS5- Student Request for Non-disclosure of Directory Information- Affidavit of Dependency- Banner Access Request Form- Distribution List- User Feedback Form- Bibliography
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STUDENT RECORDS MANUALAppendix 2STU
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Name as it appears in USF recordsSt
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E-mail address: Office Phone: Mail
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DISTRIBUTION LISTSTUDENT RECORDS MA
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USER FEEDBACK FORMStudent Records M
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