development support agency of gujarat - Vanbandhu Kalyan Yojana ...

13. Tie-up with industries for placement;14. Tie-up with external agencies for accreditation and certification;15. Handholding of trained candidates for at least one year after completion of trainingprogramme;16. Data entry in Computerized Project Management Software (CPMS);17. Conduct Concurrent Monitoring and Evaluation (CME) Exercises:18. Conducting evaluation exercises through an external agency at the end of 3 yearsand at end of project duration; and19. Any other project related activity.ARTICLE-3: LOCATION OF THE PROJECTThe location of the project will be at Village – Vagaldhara in Taluka & District - Valsad ofGujarat.ARTICLE-4: TRADES:1. Specific Trades: VVSKM shall conduct training programs in following trades asmentioned in Table-1:(Table-1: List of Trades)Sr.No. of trainees per Duration ofTradeNo.batchtraining1 Carpentry 20 1 year2 Masonry 20 1 year3 Plumbing 20 1 year4 Welding 20 1 year5 Wiremen / Electrician 20 2 years6 Armature Motor Rewinding 20 1 year7 General Mechanic 20 2 Years8 Steno Cum Computer Operator 20 1 year9 Draughtsman (Civil) 20 1 year10 Laboratory Assistant (Chemical 20 1 yearPlant)Total trainees 200No. of Shifts 2Total trainees per annum 4002. Addition/Deletion in Trades: Keeping in view the changing scenario and industry’srequirements, VVSKM may add or remove any trade from the above mentionedtrades within the approved cost of the project and with prior approval of D-SAG /TDD. The trades and the duration of training may change after the intervention ofGTZ IS (German Technical Corporation International Services) for technical assistanceto the project.ARTICLE-5: TARGET GROUP FOR TRAININGVVSKM shall annually train at least 400 youth and 2000 youth over the project duration of5 years from the state of Gujarat. The trainees can be selected by VVSKM from all overGujarat. Out of the total candidates, 75% candidates must belong to Scheduled Tribe (ST)category. A long list of 3.6 Lakh interested candidates (trade wise) is available online athttp\\www. tribal.guj.nic.inBlock No.8, 2 nd Floor, New Sachivalaya, Gandhinagar (Gujarat)- 382 010Phone No- + 91 79 23257678/79 Fax-+ 91 79 23257678http://vanbandhukalyanyojana.gujarat.gov.in/3

ARTICLE-6: INFRASTRUCTUREFollowing infrastructure shall be created and provided during entire project duration:1. Building & Infrastructure: VVSKM is allowed to construct following facilities in theinstitute: -a. Main training and administration building/Academic Block;b. Hostel having capacity of 100 residents; andc. Residential building for staff.2. Equipments: VVSKM is allowed to procure trade specific equipments under the projectwithin the approved cost viz. Rs. 5 Crores as mentioned in the proposal.3. Land: The land of 18000 square mtr. is owned by VVSKM. The Jantri price of land @Rs. 300/sq. mtr. i.e. Rs. 54,00,000.00 (Rs. Fifty Four Lakh Only) will be consideredtowards 25% capital contribution of VVSKM. Rest of contribution i.e. Rs. 71.00 Lakhshall be brought in as cash by VVSKM. During the project duration, the land shall betransferred or the ownership of the land shall be transferred to D-SAG through a legalmechanism mutually accepted between both the parties.ARTICLE-7: COST CEILING AND OTHER DETAILSThe cost ceiling for the project will be as follows:1. Capital Cost :The approved capital cost of the project is Rs. 5.00 Crores (approved by HPC inmeeting dated 21.12.2009). However, the cost details are shown in table–2 & table-3below:(Table-2: Capital Cost of the project)Sr.No.ParticularsAmount (Rs.Lakh)1 Cost of the Civil Work including383.84land2 Equipments and Furniture 93.913 Electricity Facility 2.254 Solar Cooker 20.00Total 500.00(Table-3: Sharing of Capital Cost of the project in PPP mode)ParticularsD-SAG/TDD’sContribution (75%) (Rs.Lakh)VVSKM’sContribution (25%)(Rs. Lakh)Sharing of Capital Cost 375.00 125.00Cost of land owned by VVSKM 54.00Contribution of VVSKM in cash 71.00The capital cost of the project is based on following conditions: -1. The cost of land, as mentioned in Article-6 above, can be considered in the25% contribution of VVSKM. Rest contribution amounting to Rs. 71.00 Lakhhas to be brought in cash by VVSKM.Block No.8, 2 nd Floor, New Sachivalaya, Gandhinagar (Gujarat)- 382 010Phone No- + 91 79 23257678/79 Fax-+ 91 79 23257678http://vanbandhukalyanyojana.gujarat.gov.in/4

2. Re-appropriation of capital cost: - Re-appropriation in capital cost ispermitted within the approved cost.3. The above mentioned capital cost is final and shall not be changed during thelater stages of implementation.2. Recurring Cost: Regarding recurring cost of the project, VVSKM shall submit adetailed proposal to D-SAG / TDD for every year. The proposal shall be submittedto D-SAG / TDD before two months in advance. The proposal shall include the listof trades in which the training is to be imparted and also the number of trainees. Theexpenses on boarding and lodging of the trainees shall be proposed in the proposalitself. The proposal shall be duly evaluated and approved by the TechnicalCommittee of D-SAG / TDD. The first installment for recurring cost shall be releasedto the Trust on lump sum basis for six months for conducting the trainingprogramme on pilot basis. The recurring cost shall be finalized after submission ofdetailed proposal from VVSKM after completion of the pilot phase. However, therecurring cost can be based on following terms and conditions: -a. D-SAG / TDD shall provide the recurring cost only for ST trainees.b. As this being a new project, some changes in the recurring cost can be allowedafter first full year of operations.c. Pro-rata reduction in recurring cost shall be done in case of shortfall of STtrainees.d. Recurring cost will be paid in advance for first two quarters and the nextinstallment shall be released in advance on utilization of previously disbursedfunds.ARTICLE-8: FUNDING FROM D-SAG:The capital cost shall be funded from the available Grants under Article-275 (1) of theConstitution, New Item for VTCs or any other available grant whereas the recurring costshall be funded from SCA to TSP grants receivable from GOI or from any other availablegrant, keeping in view the availability of grants.D-SAG will follow its Funds Release Framework for disbursements of funds to VVSKM.ARTICLE-9: NOTIFICATION OF PROJECT MANAGER:After signing this agreement, VVSKM shall notify a Project Manager, who will be the nodalperson, responsible for entering into correspondence with D-SAG / TDD, GTZ IS, ProjectAdministrator, Valsad and other stakeholders of the project.ARTICLE-10: SEPARATE BANK ACCOUNT FOR THE PROJECTVVSKM shall open a separate bank account for this project and notify the details to D-SAG/ TDD and mark a copy to Project Administrator, Valsad. All financial transactions for theVTC shall be made under this account only.Block No.8, 2 nd Floor, New Sachivalaya, Gandhinagar (Gujarat)- 382 010Phone No- + 91 79 23257678/79 Fax-+ 91 79 23257678http://vanbandhukalyanyojana.gujarat.gov.in/5

ARTICLE-11: PLACEMENT GUARANTEE & PENALTYVVSKM shall follow the following points regarding placement of trainees: -1. Out of all trained candidates, VVSKM shall place at least 75% of candidates. Failingwhich, appropriate penalties will be charged as per the conditions mentioned in theOutcome Guarantee Framework of D-SAG and change in the same from time to timeshall be applicable to VVSKM.2. VVSKM shall constitute a placement committee at the VTC level that will ensure theplacement of the trainees. The committee shall ensure the campus placement of thetrainees at the VTC only.3. The placement committee thus formed shall look after following thingsa. Placement of candidates through organizing campus placement;b. Self employment of candidates – In case, any trained candidate is willing tostart his own enterprise then this committee shall arrange for setting up ofenterprise, bank linkages for sanctioning of loan for purchase of machineries,purchase of equipments and working capital requirements and effectivemarket linkages for sale of goods / services;c. The committee shall ensure at least one year of hand holding for the placedcandidates.4. VVSKM shall engage the services of visiting faculties from renowned Indian /Overseas Institutes of cognate / related field at the VTC for lectures etc. Thehonorarium paid to the faculties will be paid by D-SAG / TDD and VVSKM canincorporate these expenses in the recurring cost proposal.ARTICLE-12: FRAMEWORKS MANUALVVSKM will follow all six Frameworks of D-SAG (specifically outcome guarantees) asamended from time to time, will be applicable to the agency. The Framework document isavailable on following website: http://vanbandhukalyanyojana.gujarat.gov.in/ARTICLE-13: OWNERSHIP OF ASSETSThe land and the assets created under this project shall initially belong to D-SAG / TDD forthe project duration.ARTICLE- 14: TRANSFER OF ASSETS INCLUDING LANDAlthough Government Resolution passed for this purpose specifies that if theorganization’s performance is satisfactory then land and other assets will be handed over tothe implementing agency after five years. D-SAG/ TDD may transfer the assets to VVSKMif it follows all terms and conditions and the performance remains satisfactory across theentire project duration. The transfer of land and other assets will be done as per prevailingnorms of Govt. at that time. The decision by the Govt. shall be final and binding to both theparties.Block No.8, 2 nd Floor, New Sachivalaya, Gandhinagar (Gujarat)- 382 010Phone No- + 91 79 23257678/79 Fax-+ 91 79 23257678http://vanbandhukalyanyojana.gujarat.gov.in/6

ARTICLE-15: APPOINTMENT OF CONTRACTORVVSKM will plan the overall construction of VTC project. VVSKM shall construct the civilinfrastructure by selecting a qualified contractor through open tender to supervise the workand maintain the facilities for entire project duration.ARTICLE-16: SUPERVISION AND MAINTENANCE OF ALL ASSETSVVSKM will supervise the work and maintain the facilities for entire project duration.ARTICLE-17: TRAINING RELATED IMPORTANT ASPECTSVVSKM will develop the course module (in English as well as Gujarati languages), inductthe trainers and other support staff including placement cum marketing officer, obtain anacceptable certification for the course, select the candidates, train the candidates, arrangeplacement for them as per the guaranteed commitment and do handholding of thecandidates for at least one year. VVSKM shall take necessary accreditation of courses froma reputed organization. VVSKM shall make the course modules in regional language i.e. inGujarati that can be easily understood by the ST candidates.ARTICLE-18: SUBMISSION OF MONTHLY PROGRESS REPORTSVVSKM shall send timely Monthly Progress Reports (MPR) to D-SAG / TDD and mark acopy to the PA, Valsad in the format prescribed for this purpose (Copy enclosed). Futurepayments by the D-SAG/TDD will be released on the basis of such reports and FundsRelease framework. Once the work is completed, VVSKM will furnish completioncertificate to the D-SAG.The report will be classified in four parts as per following:1. The first part will cover the physical progress of the ongoing trainees enrolled invarious courses, undergoing training, drop outs, failures, placed in employment,undergoing placement, enrolled for further up-gradation;2. The second part of the report will cover details about placement of the candidates;3. The third part will cover the physical progress of construction related activities; and4. The fourth part will cover financial progress of the project indicating receipts andexpenses of funds.ARTICLE-19: MANAGEMENT CONTROLVVSKM will have full management control of the VTC; therefore, it would enable todevelop industry friendly courses as per the existing requirements. VVSKM can use theVTC as a captive centre for acquiring its long term manpower requirements.ARTICLE-20: TIE-UP WITH OTHER AGENCIES FOR TECHNICAL SUPPORTBlock No.8, 2 nd Floor, New Sachivalaya, Gandhinagar (Gujarat)- 382 010Phone No- + 91 79 23257678/79 Fax-+ 91 79 23257678http://vanbandhukalyanyojana.gujarat.gov.in/7

VVSKM can also have tie-ups with any Indian & / or overseas partners for obtainingtechnical support. VVSKM shall also make efforts to involve capable national andinternational level institutions in developing the course modules and other aspects relatedto training.ARTICLE-21: CONSTITUTION OF PROGRAMME STEERING COMMITTEEThere will be a programme steering committee at the VTC level of VVSKM in which therepresentatives of leading industries’ sector should be involved which will ensure lateremployability of trainees and course improvements;ARTICLE-22: FUNDING FOR VARIOUS AMENITIES IN THE INSTITUTEVarious amenities in the institute such as rainwater harvesting unit, sewage treatmentplant, drip irrigation system which can be funded from Gujarat Pattern State Funds or anyother grant head through the Project Administrator, Valsad or any other authority. VVSKMshall formulate separate proposals for each amenity and send the same to the approvingauthority and mark the copy of the same to D-SAG / TDD. VVSKM shall ensure thereremains no duplication of funds. VVSKM shall send a copy of the grant / fund releaseorder to D-SAG / TDD.ARTICLE-23: INTEREST INCOMEThe interest earned from the grant will belong to D-SAG; hence it shall be deposited to D-SAG. The interest earned in the bank account can be utilized for the project only after priorapproval of D-SAG.ARTICLE-24: PAYMENT TERMS & PROCESS OF RELEASING FUNDSFunds from D-SAG & Process of releasing funds from D-SAG: During the constructionstage, VVSKM will submit a physical and financial report to D-SAG and ProjectAdministrator, Valsad along with all financial details, fund utilization certificate and copiesof bank statement and pass book and other documents as mentioned in Article-25 of thisorder. Once a request is received from VVSKM for release of funds, Project Administrator,Valsad will visit the site and verify the audited expenditure statement and architect’scertificate on the extent of completion of the civil work. Thereafter, funds will be released asper the quarterly estimates furnished by the VVSKM. D-SAG will follow its funds releaseframework for release of funds to VVSKM.ARTICLE-25: SUBMISSION OF DOCUMENTS FOR RELEASING FUNDSWhile releasing funds, D-SAG shall follow its fund release protocol and also seek the reportfrom Project Administrator, Valsad along with current photographs of the site andcertificate from Architect about extent of work completed and audited accounts ofexpenditure incurred.1. Documents to be furnished by VVSKM for the release of first installment:Block No.8, 2 nd Floor, New Sachivalaya, Gandhinagar (Gujarat)- 382 010Phone No- + 91 79 23257678/79 Fax-+ 91 79 23257678http://vanbandhukalyanyojana.gujarat.gov.in/8

a) Articles and byelaws of the organization and audited reports of last two financialyears;b) Inception report showing compliance with conditionality and signed MOU orsanction orders;c) Projected fund requirements for first quarter of the project;d) Request for release of first installment of funds, including physical and financialplans for the first quarter;e) List of key project personnel and name and contact details of the dealingperson/coordinator;f) Gantt Chart for the first quarter activities (Format attached);g) Indemnity Bond/Bank Guarantee and Pre Stamp Receipt (Format available inFrameworks Manual uploaded on VKY website);h) Photographs and progress report of the work done from organization’s contribution;i) Progress report from Project Administrator and Architect regarding the work doneby the agency.j) Bank Account number and name, in favor of whom the funds should be released;andk) Any other document asked by D-SAG.2. Documents to be furnished by VVSKM for the release of subsequent installments:a) Projected fund requirements for next quarter;b) Statement of Expenditure for previous quarter;c) Request for release of next installment of funds, including physical and financialplans for the first quarter;d) Gantt Chart for the next quarter activities;e) Audited accounts for the previous year, if funds are sought after 30 September;f) Progress report from Project Administrator and Architect regarding the work doneby the agency along with photograph of the work done in a CD;g) Photographs and progress report of the work done from organization’s contribution(Kindly submit a statement about the contribution of the organization along with allrelevant payment vouchers and bank statements);h) Indemnity Bond/Bank Guarantee and Pre Stamp Receipt;i) Copy of Latest bank statement; andj) Any other document asked by D-SAG / Project Administrator.3. Justification of funds sought: The amount of funds requested from D-SAG / TDDshould be justified in a manner that the funds can be completely utilized in time.ARTICLE-27: APPOINTMENT OF NODAL OFFICER FROM D-SAG/TDDThe Project Administrator, Valsad will be the nodal officer from D-SAG / TDD.ARTICLE-28: CONCURRENT MONITORING & EVALUATIONConcurrent monitoring and evaluation (CME) exercises will be carried out by VVSKM byengaging external organization(s) in order to assess the quality of interventions andpossible pitfalls in the future and taking immediate remedial measures. Expenses on thisaccount should be part of the project and handled directly by VVSKM.Block No.8, 2 nd Floor, New Sachivalaya, Gandhinagar (Gujarat)- 382 010Phone No- + 91 79 23257678/79 Fax-+ 91 79 23257678http://vanbandhukalyanyojana.gujarat.gov.in/9

VVSKM shall conduct evaluation exercises for the project at the end of every 3 years by anyexternal agency. Expenses on this account should be part of the project and handleddirectly by VVSKM.VVSKM will make all the data entry in the CPMS (Computerized Project ManagementSystem) software which is available online at www.tribal.guj.nic.inARTICLE-29: PROPERTY INSURANCEVVSKM shall take property insurance for the newly constructed buildings and theequipments purchased for imparting the training.ARTICLE-30: INSTALLATION OF PROJECT MANAGEMENT SOFTWAREVVSKM will install project management software for monitoring the project through PERTand CPM (Project Evaluation and Review Technique & Critical Path Method respectively).The charges for the same shall be borne by VVSKM.ARTICLE-31: PROCUREMENT OF FURNITURE & EQUIPMENTSTo the extent possible, VVSKM shall procure furniture and equipments through opentenders. In rare cases, where procurement of specialized items or proprietary items isrequired, VVSKM will give proper justifications to D-SAG with prior intimation about thesame.ARTICLE-32: ACTIVITIES DURING CONSTRUCTION PHASEWhile physical construction activities continue, parallel tasks including development ofcourse curriculum, devising strategy for identification of appropriate faculty, preparationof detailed framework and operational manuals, etc. can be taken up by VVSKM.ARTICLE-33: OUTSOURCINGVVSKM shall take prior approval from D-SAG / TDD before outsourcing any trainingrelated activity. Before outsourcing any activity, VVSKM shall ensure that the quality ofoutsourced services will not be inferior in comparison to the services proposed.ARTICLE-34: MAINTENANCE OF ACCOUNTSVVSKM will maintain records as per the accounting standards laid down by the Institute ofChartered Accountants of India and will ensure that procurement procedures and otheroffice procedures will be well laid down. A separate balance sheet and Profit and Lossaccount shall be prepared for this project. It will keep stock register for the items purchasednewly and will also keep a dead stock register;ARTICLE-35: AUDIT OF ACCOUNTSThe accounts of VTC will be audited by a qualified Chartered Accountant and the reportwill be furnished to D-SAG / TDD as prescribed in the Fund Release Framework;Block No.8, 2 nd Floor, New Sachivalaya, Gandhinagar (Gujarat)- 382 01010Phone No- + 91 79 23257678/79 Fax-+ 91 79 23257678http://vanbandhukalyanyojana.gujarat.gov.in/

ARTICLE-36: GRANT UTILIZATION CERTIFICATEVVSKM shall submit grant utilization certificate at the end of every financial year.Further, I request you to sign and send one copy of this letter as token of your acceptance toD-SAG with seal / stamp of your organization along with resolution of your GoverningBoard. For all practical purposes, this would be considered as a letter of agreement for thisproject.Thanking you,Yours faithfully,(Ashwini Kumar)Chief Executive Officer, D-SAG &Joint Secretary, Tribal Development DepartmentEnclosure(s): As aboveCopy to-1. Smt. Shahmeena Hussain, Commissioner Tribal Development, Birsa MundaBhawan, Sector 10 – A, Gandhinagar;2. Smt. Jyotiben K. Patel, Deputy Secretary (Services), Tribal Development Department,Sachivalaya, Gandhinagar;3. Shri A.S. Patel, Project Administrator, Valsad; and4. Select FileBlock No.8, 2 nd Floor, New Sachivalaya, Gandhinagar (Gujarat)- 382 010Phone No- + 91 79 23257678/79 Fax-+ 91 79 23257678http://vanbandhukalyanyojana.gujarat.gov.in/11