tender document - Vanbandhu Kalyan Yojana - Government of Gujarat

TENDER DOCUMENTTender Notice No: VKY/2011/1289/DSAGForSELECTION OF AGENCY FOR TINPLATE PRINTING FOR PROJECTSIMPLEMENTED IN SCHEDULED TRIBE (ST) AREAS OF GUJARATThrough online e-tendering process onlyDevelopment Support Agency of Gujarat,Block No. 8. 2 nd floor, Sachivalaya, Gandhinagar 382010, GujaratPhone : (079) 23257679 ; Fax : (079) 23257678E-mail: hardeepdsag@gmail.comFebruary, 2011PRICE: Rs. 5, 000/- (Rupees Five Thousand Only)

Page 2 of 39Notice Inviting On-line TenderDetails about Tender: Tender Notice No.VKY/2011/1289/DSAG of 2011Department Name : Tribal Development DepartmentCircle : Chief Executive OfficerDevelopment Support Agency of GujaratBlock No.8, 2 nd Floor, SachivalayaGandhinagar -382010Division : -IFB No./ Tender Notice No. : Tender Notice No. VKY/2011/1289/DSAG of2011Name of Project : Selection of Agency for Tinplate printing forprojects in Tribal Areas of GujaratName of Work : Selection of Agency for Tinplateprinting for projects in Tribal Areas ofGujaratEstimated Contract Value (INR) : -Period of Completion : 15 days per assignmentBidding Type : OpenBid Call (Nos.) : 1Class of Bidder : Not ApplicableTender Currency Type : SingleTender Currency Settings : Indian Rupee (INR)Joint Venture : Not ApplicableRebate : Not ApplicableAmount DetailsBid Document Fee : Rs.5,000/- in form of Demand DraftBid Document Fee Payable to : “Development Support Agency of Gujarat”payable at GandhinagarBid Security /EMD (INR) : Rs.50, 000/- (Rupees Fifty Thousand only).Bid Security/ EMD in favour of : “Development Support Agency of Gujarat”payable at GandhinagarTender DatesBid Document Downloading Start : 22/02/2011 at 16.00 hrs.DateBid Document Downloading End : 20/03/2011 at 16.00 hrsDateLast Date & Time for Receipt : 20/03/2011 at 16.00 hrs(Submission) of BidsDate of Tender opening : 20/03/2011 at 16.00 hrsBid Validity Period : 180 days from opening of price bidSubmission of certain documents, etc. : Submission of EMD, Tender fee and otherDocuments 20/03/2011 upto 16.00 hrs in theoffice of the Chief Executive Officer,Development Support Agency of Gujarat,Block No.8, 2 nd Floor, SachivalayaGandhinagar -382010

Page 3 of 39Remarks : Bidder shall submit their offer in electronicformat on website, after digitally signing thesame. Offers which are not digitally signedwill not be accepted. No offer in physicalform will be accepted and any such offer isreceived by the Chief Executive Officer,Development Support Agency of GujaratBlock No.8, 2 nd Floor, SachivalayaGandhinagar -382010 will be outrightrejected.Phone : 079-23257679Other DetailsOfficer Inviting Bids : Chief Executive OfficerDevelopment Support Agency of GujaratBlock No.8, 2 nd Floor, SachivalayaGandhinagar -382010Bid Opening Authority : Chief Executive OfficerDevelopment Support Agency of GujaratBlock No.8, 2 nd Floor, SachivalayaGandhinagar -382010General Terms and Conditions(1) Bidders can download the tender document free of cost from the website.(2) Bidders have to submit Price bid in Electronic form only on nprocurewebsite till the Last Date & time for submission.(3) Offers in physical form will not be accepted in any case.(4) Free vender training camp will be organized every Saturday between 4.00to 5.00 PM at (n) Code Solutions – A Division of GNFC Ltd. Bidders arerequested to take benefit of the same.Bidders who wish to participate in online tenders will have to procure/ should havelegally valid Digital Certificate as per Information Technology Act-2000 using whichthey can sign their electronic bids. Bidders can procure the same from any of licensecertifying Authority of India or can contact (n) Code Solutions – A division of GNFCLtd., who are licensed Certifying Authority by Govt. of India.

Page 4 of 39All bids should be digitally signed, for details regarding digital signature certificaterelated training involved the below mentioned address should be contacted:(n) Code SolutionsA Division of GNFC301, GNFC Infotower, BodakdevAhmedabad –380 054 (India)Tel: +91 26857316/ 17/ 18Fax: +91 79 26857321E-mail: nprocure@gnvfc.netWebsite: www.nwr.nprocure.comToll Free: 1800-233-1010(Ext.321)Other Terms and Conditions are as per detailed tender documents.

Page 5 of 39CONTENTSCHAPTERNO.PARTICULARSPAGENO.INVITATION FOR BIDS (IFB) 6I INSTRUCTIONS TO THE BIDDER 14II GENERAL TERMS AND CONDITIONS 16III SPECIFIC TERMS AND CONDITIONS OF 29CONTRACTIV ANNEXURES 34

Page 6 of 39INVITATION FOR BIDS (IFB)Development Support Agency of Gujarat (DSAG), an autonomous societypromoted under the ST Development Department of Government of Gujarat, hasbeen mandated to assist in implementation of livelihood development orientedactivities of Rs. 15,000 Crore, Chief Minister’s Ten Point Programme(Vanbandhu Kalyan Yojana, VKY), which is a five-years’ initiative fordevelopment of ST areas. This programme aims to bridge the existing gapsbetween ITDP areas and rest of the State during the XI Five Year Plan by takingup large scale, outcome oriented integrated projects by converging the availableresources of various Departments.DSAG intends to engage a professionally competent agency for printing oftinplates for various projects under Vanbandhu kalyan Yojana in order tosensitize the targeted audience on the existing initiatives so that they are able toaccess these schemes in a comparatively more informed manner. The broad termsand range of expected services will be as follows-The Agency will be expected toi.Print the tinplates with the approved designs; Print ready soft files will beprovided by DSAG.ii. Deliver these tinplates to Project Administrators, Khedbrahma, Dahod, ChotaUdepur, Tapi and Navsari.The expected number of assignments is-(i) Project Sunshine- 10,000 boards (consisting of 2 versions of tin plates);(ii) Jeevika Projects- 10,000 boards (consisting of 5 versions of tin plates);(iii) Skill Training- 10,000 boards (maximum 2 versions);(iv) Dairy- 10,000 boards (maximum 2 versions);(v) EMRS (Education) - 10,000 boards (maximum 2 versions);(vi) Other initiatives – 20,000 (maximum 4 versions).Provision of repeat order of same quantity within 12 months of work order.

Page 7 of 39Technical specifications:Title: Tin PlatesSize – 19 * 29 Inch (Finished)Printing- 4 + 0 Colour Printing - OffsetMaterial- Fresh Tin Plate of 0.3 mm to 0.8 mm thickness with plain and finishedback Side.Finish- Rivet of appropriate size on each corner. All the edges of plate will haveto be rounded. (No sharp edges including corner)Packing- To consist of one piece of every version and is to be properly packed &sealed in corrugated packingInput- Art work will be provided on CDTin plates must include Vanbandhu Kalyan Yojana logo which can bedownloaded from http://vanbandhukalyanyojana.gujarat.gov.inThe Chief Executive Officer, D-SAG (CEO, D-SAG) desires to invite agenciesfor the above assignment.Proposal in the form of BIDs in duplicate is requested in complete accordancewith the documents/attachments as per following guidelines.

Page 8 of 39SCHEDULE FOR INVITATION OF TENDERTENDER NAME:ToSelection of Agency for Tinplate printing of variousprojects under Vanbandhu kalyan Yojana in TribalAreas of Gujarat.Issue of TenderFrom 24/02/2011 at 11.00 hrs to 20/03/2011 upto 16.00hrs.Pre-Bid Meeting:On 05/03/2011, 15.00 hrs at the Chamber of CEO,DSAG, Block No. 8/2 nd Floor, New Sachivalaya,Gandhinagar, Gujarat.Bid Due Date: 20/03/2011 upto 16.00 hrs.Bid Submission Address:Chief Executive Officer, Development SupportAgency of Gujarat, New Sachivalaya, Block No.8,2 nd Floor, Gandhinagar.Technical Bid Opening Date & Time:20/03/2011 at 16.00 hrsVenue:Chief Executive Officer,Development Support Agency of GujaratNew Sachivalaya, Block No.8, 2 nd Floor,Gandhinagar.Note:1 Please address all queries and correspondence to the Chief ExecutiveOfficer, Development Support Agency of Gujarat, Block No.8, 2 nd Floor,Sachivalaya, Gandhinagar or DSAG email address“hardeepdsag@gmail.com”. If the Office of the DevelopmentSupport Agency of Gujarat happens to be closed on the day of receipt ofthe bids as specified, the bids will be received and opened on the nextworking day on opening of the Office upto the same time and at the samevenue.2 Please quote Ref. Number in all your correspondence.

General InstructionsPage 9 of 391.0 Bidders who wish to participate in this selection process will have toregister on https:/www.nprocure.com. Further, participating Bidders willhave to procure Digital Certificate as per Information Technology Act2000 using which they can sign their electronic commercial proposals.Bidders can procure the same from (n) Code Solutions – a division ofGNFC Limited, or from any other agency licensed by Controller ofCertifying Authority. Government of India. Bidders who already have aDigital Certificate need not procure a new digital certificate.2.0 Technical Bid: Bidders shall submit physically their bids in TWOSEPARATE PARTS in sealed envelopes super-scribed with due date,time, project and nature of bid).PART-I:PART-II:Bid Security and Price of one copy of the Tender Documentin a separate sealed envelope superscripted with the TenderDocument number. Please enclose EMD of Rs.50,000/-(Rupees Fifty Thousand only) and Price of one copy of theTender Document of Rs 5,000/- in form of two DemandDrafts drawn in favour of “Development Support Agency ofGujarat” payable at Gandhinagar.Original and one copy of TECHNICAL BID complete withall technical and commercial details except the prices.Original printed document shall be considered as authentic.Note: Filling up prices in Part II will render the Bidder disqualified.The envelopes containing Part-I and Part-II of offer should be enclosed ina larger envelope duly sealed. The enclosed CUT-OUT Slips shall befilled and pasted on the envelopes. All pages of the offer must be signed.3.0 Financial Bid: Bidder shall submit the FINANCIAL BID online only.4.0 Services offered should be strictly as per specifications mentioned in thisTender Document. Please spell out any unavoidable deviations, articlewise,in your bid under the heading “Deviations”.5.0 Once quoted, the Bidder shall not make any subsequent price changes,whether resulting or arising out of any technical/commercial clarificationssought regarding the bid, even if any deviation or exclusion may bespecifically stated in the bid. Such price changes shall render the bidliable for rejection.6.0 Bidder shall quote the prices of services as mentioned valid for 180 days.7.0 The price of one copy of the Tender Document is Rs. 5,000/-, which canbe paid by crossed Demand Draft. The Demand Draft may be drawn infavour of ‘Development Support Agency of Gujarat’ payable atGandhinagar.

Page 10 of 39Yours faithfully,For and on behalf ofChief Executive OfficerDevelopment Support Agency of Gujarat (DSAG),Office of the Development Support Agency of Gujarat(DSAG)Gandhinagar

Page 11 of 39To be pasted on the outer envelope containing Bid Security,Tender Fees & Technical bid.DO NOT OPEN – THIS IS A BIDImportant DataPROJECTSelection of Agency for tinplate printingfor various projects under Vanbandhukalyan YojanaDue Date : 20/03/2011Time : 16.00 HrsFrom : (079)23257679 : (079)23257678ToDevelopment Support Agency of GujaratOffice of the Development SupportAgency of GujaratSachivalayaBlock No.8, 2 nd FloorGandhinagar

Page 12 of 39To be pasted on the outer envelope containing Bid Security,Tender Document Price.Bid SecurityDO NOT OPEN – THIS IS A BIDPROJECTSelection of agency for tinplate printing forvarious projects under Vanbandhu kalyanyojanaDue Date : 20/03/2011Time : 16.00From : (079)23257679 : (079)23257678ToDevelopment Support Agency of GujaratOffice of the Development SupportAgency of GujaratSachivalayaBlock No.8, 2 nd FloorGandhinagar

Page 13 of 39To be pasted on the outer envelope containing Technical Bid.DO NOT OPEN – THIS IS A BIDTechnical BidOriginal/Copy-1PROJECTSelection of agency for tinplate printing forvarious projects under Vanbandhu kalyanyojanaDue Date : 20/03/2011Time : 16.00 HrsFrom : (079)23257679 : (079)23257678ToDevelopment Support Agency of GujaratOffice of the Development SupportAgency of GujaratSachivalayaBlock No.8, 2 nd FloorGandhinagar

Page 14 of 39CHAPTER – IINSTRUCTIONS TO THE BIDDERARTICLE-1: DEFINITIONSIn this document, unless the context specifies otherwise, the following words andphrases shall mean and include:1) “Agreement” means the document signed by the Chief Executive Officer,Development Support Agency of Gujarat, (DSAG) and the Bidder thatincorporates any final corrections or modification to the Tender and is theLegal document binding both the parties to all terms and conditions of theContract.2) “Bid” means the complete bidding document submitted by the Bidder to theDevelopment Support Agency of Gujarat (DSAG) and shall include anycorrections, addenda and modifications made therein.3) “Bidder” shall mean a corporate entity or a society or a corporation or atrust or a firm eligible to participate in the Tender in the stages of Prequalification,Bidding process and shall include the successful Bidder duringthe currency of the Contract.4) “Contract Period” shall mean entire term of the contract as indicated in theArticle 1, Chapter IV.5) “Contract” shall include the Terms of Reference as outlined underChapter III within time limits indicated under Article 1, Chapter IV forwhich the Bidder shall be paid in accordance with the terms andconditions of the Agreement.6) “Corrupt Practice” means the offering, giving, receiving or soliciting ofany thing of value, pressurizing to influence the action of a public official inthe process of Bidder selection and Contract execution.7) “Department” shall mean Scheduled tribe (ST) Development Departmentof the Government of Gujarat or any other Department or Agency notifiedby the State for this purpose.8) “Financial Capability” means financial worthiness of Bidders as per theterms of the Tender.9) “Government” shall mean the Government of Gujarat.10) “Local Language” means the language declared by the concerned StateGovernment as their official language.

Page 15 of 3911) “Tenderer” means the organization/institution, which is floating thistender i.e. Development Support Agency of Gujarat (DSAG), Office ofthe Development Support Agency of Gujarat (DSAG), Gandhinagar.12) “Total Accepted Tender Value” means the total value of services andsupplies as covered under this Tender and agreed upon by the Tendererand the Bidder.

Page 16 of 39CHAPTER-IIGENERAL TERMS AND CONDITIONSARTICLE - 1: CHECKLIST OF DOCUMENTS COMPRISING THE BID1.1 The bid submitted shall have the following documents:Part-IEarnest Money Deposit and Price of one copy of the Tender Document inthe form prescribed in the Tender.Part - II1. Bid signed and sealed (with official seal) in Original (with photocopies in copy I)on all pages with all pages duly numbered.2. A CD containing the softcopy of the Technical Bid and scan copy of thedocuments submitted.3. In case bidder is a company- Certified copy of Certificate of incorporation forcompanies & Memorandum and Articles of Associations,OrIn case the Bidder is a society- Certified copy of registration deed with objects ofconstitution of societyOrIn case Bidder is a corporation- Authenticated copy of the parent statuteOrIn case of Trust- Certified copy of the Trust DeedOrIn case of Firm- Certified copy of the Registration DeedCertified copies of documents submitted, as above, must be signed and carry theseal of the authorized signatory.4. List of present Directors/owners/executive council members/trustees/ Boardmembers as applicable.5. Approach Paper elaborating the Bidders concept of the proposed Project, thePPP model adopted, his contribution to improve the feasibility of the Project, etc.6. Current Sales Tax or VAT Clearance Certificate and certified copy (duly signed)of Sales Tax or VAT Registration Certificate.7. General power of attorney/Board of Directors resolution/ Deed of Authoritycontract and all correspondences/documents thereof. Format for General Powerof Attorney is given at Annexure 3.8. Audited Balance sheet and Income statement duly signed by the statutoryauditors and authorized signatory/ies of the Bidder for the recent last three years.

Page 17 of 399. Documentary evidence (signed by authorized signatory) proving that bidderfulfills the eligibility criteria as stated in Chapter III.10. Documentary evidence (signed by authorized signatory) proving that bidder hasprovided all the data and documents required for carrying the evaluation of theirBid as per the parameters given at Chapter III.11. Clause by clause compliance statement for the whole Tender Document includingall Annexure12. All deviations and/or non-compliance clauses shall be listed separately13. Details in the formats as given at Annexure. (please check all the Annexure)Part-IIIa) Financial Bid as per Annexure – 1 to be submitted on-line only. Nodeviations and/or non-compliance clauses shall be allowed in theFinancial Bid.ARTICLE – 2: BIDDING DOCUMENT2.1 Bidder is expected to examine all instructions, forms, terms andspecifications in the bidding documents. Failure to furnish all informationrequired by the bidding documents or submits a Bid not substantiallyresponsive to the bidding documents in every respect may result in therejection of the Bid.ARTICLE – 3: CLARIFICATION ON BIDDING DOCUMENTS3.1 Bidders can seek written clarifications within 5 days from the last date ofissue of the tender document, to DSAG, Gandhinagar. The clarificationshall be issued without any delay.ARTICLE – 4: AMENDMENT OF BIDDING DOCUMENTS4.1 At any time prior to the deadline for submission of bids, DSAG for anyreason, whether at its own initiative or in response to the clarificationsrequested by prospective Bidders may modify the bidding documents byamendment.4.2 All prospective Bidders who have received the bidding documents will benotified of the amendment and such modification will be binding on them.The same shall also be placed on the website of DSAG viz“http://vanbandhukalyanyojana.gujarat.gov.in”4.3 In order to allow prospective Bidders a reasonable time to take theamendment into account in preparing their bids, DSAG, at its discretion,may extend the deadline for the submission of bids.ARTICLE – 5: LANGUAGE OF BID5.1 The Bid prepared by the Bidder, as well as all correspondence anddocuments relating to the Bid exchanged by the Bidder and DSAG shallbe in English. Supporting documents and printed literature furnished by

Page 18 of 39the Bidder may be in another language provided they are accompanied byan accurate translation of the relevant pages in English. For purposes ofinterpretation of the bid, the translation shall govern.ARTICLE – 6: COST OF BIDDING6.1 The Bidder shall bear all costs associated with the preparation andsubmission of the Bid and DSAG will in no case be responsible for thosecosts, regardless of the conduct or outcome of the bidding process.ARTICLE - 7: BID FORMS7.1 Wherever a specific form is prescribed in the Tender Document, the Biddershall use the form to provide relevant information. If the form does notprovide space for any required information, space at the end of the form oradditional sheets shall be used to convey the said information.7.2 For all other cases, the Bidder shall design a form to hold the requiredinformation.7.3 Tenderer shall not be bound by any printed conditions or provisions in theBidder's Bid FormsARTICLE - 8: FRAUDULENT & CORRUPT PRACTICE8.1 Fraudulent practice means a misrepresentation of facts in order to influencea procurement process or the execution of a Contract and includes collusivepractice among Bidders (prior to or after Bid submission) designed toestablish bid prices at artificial on-competitive levels and to deprive theDSAG of the benefits of free and open competition.8.2 Tenderer will reject a proposal for award if it determines that the Bidderrecommended for award has engaged in corrupt or fraudulent practices incompeting for, or in executing, contract(s).ARTICLE - 9: LACK OF INFORMATION TO BIDDER9.1 The Bidder shall be deemed to have carefully examined all contractsdocuments to his entire satisfaction. Any lack of information shall not in anyway relieve the Bidder of his responsibility to fulfill his obligation under thedocument.ARTICLE - 10 : CONTRACT OBLIGATIONS10.1 If after the award of the contract the Bidder does not sign the Agreement orfails to furnish the performance guarantee within the prescribed time limit,the DSAG reserves the right to cancel the contract and apply all remediesavailable to him under the terms and conditions of this document.

Page 19 of 39ARTICLE - 11: BID PRICE11.1 The Financial bid should indicate the prices in the format/price schedulegiven at Annexure – 1.Bidder shall categorically confirm strict compliance with the followingstipulation in respect of their offer.a) Any effort by a Bidder or Bidder's agent/consultant or representativehowsoever described to influence the DSAG in any way concerningscrutiny/consideration/ evaluation/ comparison of the bid or decisionconcerning award of contract shall entail rejection of the bid.b) The Bidder should indicate a single consolidated rate for contractperiod based on the payment terms specified in the Tender.c) Bids should be submitted directly by the Bidder.11.2 DSAG reserves the right to seek clarification/justification from the Bidderon the bid price in case DSAG deems it necessary. Based on thejustification provided by the Bidder, if DSAG feels that the price isunrealistic/infeasible in order to execute a project of this nature, DSAGreserves the right to reject the said bid. The Bidders shall be governed bythe decision of DSAG.ARTICLE - 12: BID CURRENCY12.1 For the services required in the Tender the prices shall be quoted in IndianRupees. Payment for such services as specified in the agreement shall bemade in Indian Rupees only.ARTICLE - 13: BID SECURITY/ EARNEST MONEY DEPOSIT13.1 The Bidder shall furnish, as part of the Bid, a bid security for the amount ofRs. 50,000/- (Rupees Fifty Thousand only) by DD in favour of“Development Support Agency of Gujarat” payable at Gandhinagar issuedby any nationalized bank in India in a separate envelope. Only after theconfirmation of valid bid security, the Technical Bid will be opened.13.2 No interest shall be paid on bid security.13.3 EMD of Bidders not short-listed will be refunded within 30 days from thedate of declaration of Short-listed Bidders. If the Bidder is short-listed thenthe security will be refunded within 30 days from the date of signing of theAgreement.13.4 The successful Bidder's Bid security will be discharged upon the Biddersigning the contract/Agreement, and furnishing the Performance Guarantee.13.5 The Bid security may be forfeited either in full or in part, at the discretion ofDSAG, on account of one or more of the following reasons:a) The Bidder withdraws their Bid during the period of Bid validityspecified by them on the Bid letter form.b) Bidder does not respond to requests for clarification of their Bid.

Page 20 of 39c) Bidder fails to co-operate in the Bid evaluation process, andd) In case of a successful Bidder, the said Bidder fails:1. To sign the Agreement in time; or2. To furnish Performance GuaranteeARTICLE - 14: PERIOD OF VALIDITY OF BIDS14.1 Bids shall remain valid for 180 days after the date of Bid opening prescribedby DSAG. A Bid valid for a shorter period shall be rejected as nonresponsive.14.2 In exceptional circumstances, the DSAG may solicit Bidder's consent to anextension of the period of validity. The request and the responses theretoshall be made in writing. The Bid security shall also be suitably extended. ABidder granting the request is not required nor permitted to modify the Bid.ARTICLE - 15: FORMAT AND SIGNING OF BID15.1 The Bidder shall prepare required number of copies of the bid, clearlymarking each “Original Bid” and “Copy of Bid” as appropriate. In the eventof any discrepancy between them, the original shall govern.15.2 The original and all copies of the bid shall be typed or written in indelibleink and shall be signed by the Bidder or a person duly authorized (as perAnnexure 3) to bind the Bidder to the Contract/Concession Agreement. Allpages of the bid, except for un-amended printed literature, shall be initialedby the person or persons signing the bid.15.3 The complete bid shall be without alteration or erasures, except those toaccord with instruction issued by the DSAG or as necessary to correct errorsmade by the Bidder, in which case such corrections shall be initiated by theperson or persons signing the bid.ARTICE - 16: SEALING AND MARKING OF BIDBidder shall submit their bids in THREE SEPARATE PARTS in sealedenvelopes super-scribed with due date, time, project and nature of bid (BidSecurity, Technical Bid and Financial Bid).Part: IPart: IIThe Bid Security in a separate sealed envelope super scribedwith the Tender Document number.Original and 1 copy of TECHNICAL BID complete with alltechnical and commercial details other than price i.e.identical to part-III with prices blanked out.NOTE: Filling up prices in Part-II will render the Bidder disqualified.The envelopes containing Part-I and Part-II of bid should be enclosed in alarger envelope duly sealed. The enclosed CUT-OUT Slips (Formats given

Page 21 of 39earlier) shall be filled and pasted on the envelopes. All pages of the offermust be signed.The outer envelope shall indicate the name and address of the Bidder toenable the bid to be returned unopened in cases it is declared `late'.16.1 If the outer envelope is not sealed and marked as required, the DSAG willassume no responsibility for the bid's misplacement or premature opening.16.2 The Technical and Financial bids shall be placed in separate envelopes andthen placed in double envelope as explained above.16.3 If these envelopes are not sealed and marked as required, the DSAG willassume no responsibility for the bid's misplacement or premature openingand rejection.ARTICLE - 17: BID DUE DATE17.1 Bid must be received by the DSAG at the address specified in the TenderDocument not later than the date specified in the bid.17.2 The DSAG may, at its discretion, on giving reasonable notice by fax or anyother written communication to all prospective Bidders who have beenissued the Tender documents, extend the bid due date, in which case allrights and obligations of the DSAG and the Bidders, previously subject tothe bid due date, shall thereafter be subject to the new bid due date asextended.ARTICLE - 18: LATE BID/CONDITIONAL BID18.1 Any bid received by the DSAG after the bid due date/time prescribed in theTender Document shall be rejected.18.2 Any bid indicating conditions beyond those indicated in this TenderDocument i.e. conditional bid shall be rejected.ARTICLE 19: MODIFICATION AND WITHDRAWAL OF BID19.1 The Bidder may modify or withdraw its Bid after the Bid's submission,provided that written notice of the modification included substitution orwithdrawal of the bids, is received by the DSAG prior to the deadlineprescribed for submission of bids.19.2 The Bidder's modification or withdrawal notice shall be prepared, sealed,marked and dispatched in a manner similar to the original Bid.19.3 No Bid may be modified subsequent to the deadline for submission of bids.19.4 No Bid may be withdrawn in the interval between the deadline forsubmission of bids and the expiration of the period of Bid validity specified

Page 22 of 39by the Bidder on the bid letter form. Withdrawal of a Bid during this intervalmay result in the Bidder's forfeiture of its Bid security.ARTICLE - 20: OPENING OF BIDS BY THE DSAG20.1 Bids will be opened in the presence of Bidder's representatives, who chooseto attend. The Bidder's representatives who are present shall sign a registerevidencing their attendance.20.2 The Bidder's names, Bid modifications or withdrawals and the presence orabsence of relevant Bid security and such other details as the DSAG athis/her discretion, may consider appropriate, will be announced at theopening.20.3 At the pre-decided time, the DSAG contact person shall open the TechnicalBids and list them for further evaluation. The Financial Bid covers shall belisted and put into a bag to be sealed according to GOG procedure. Thesealed bag of Financial Bids shall be in custody of a designated officer foropening after evaluation of Technical Bids. Any participating Bidder maydepute a representative to witness these procedures.ARTICLE - 21: CONTACTING THE DSAG21.1 Bidder shall not approach the DSAG officers out side of office hours and/orout side the DSAG premises, from the time of the Bid opening to the timethe Contract is awarded.Any effort by a Bidder to influence the DSAG officers in the decisions onBid evaluation bid comparison or contract award may result in rejection ofthe Bidder's offer. If the Bidder wishes to bring additional information to thenotice of the DSAG, it should do so in writing.ARTICLE - 22 : THE DSAG’s RIGHT TO VARY SCOPE OF CONTRACT ATTHE TIME OF AWARD22.1 If any such change causes an increase or decrease in the cost of, or the timerequired for, the Bidder performance of any part of the work under theContract whether changed or not changed by the order, an equitableadjustment shall be made in the Contract Price or schedule ofimplementation, or both, and the Contract, shall, accordingly be amended.Any claims by the Bidder for adjustment under this Para must be assertedwithin thirty (30) days from the date of the Bidder receipt of the DSAGchanged order.ARTICLE - 23 : THE DSAG'S RIGHTS TO ACCEPT ANY BID ANDTO REJECT ANY OR ALL BIDS23.1 The DSAG reserves the right to reject any Bid and to annul the biddingprocess and reject all bids at any time prior to award of Contract. Without

Page 23 of 39thereby incurring any liability to the affected Bidder(s) or any obligation toinform the affected Bidder(s) of the grounds for such decision.ARTICLE - 24: NOTIFICATION OF AWARD & SIGNING OF CONTRACT24.1 Prior to expiry of the period of Bid validity, the DSAG will notify thesuccessful Bidder in writing that its Bid has been accepted and send thesuccessful Bidder the Contract Form.24.2 Within 10 days of receipt of the Contract Form, the successful Bidder shallsign and date the contract and return it to the DSAG. If the successfulBidder thus selected fails to sign the contract as stipulated, the DSAGreserves the right to offer the contract to the next lowest Bidder.ARTICLE - 25: PERFORMANCE GUARANTEE25.1 The contract performance guarantee has to be submitted within TEN daysof receipt of contract form. The performance guarantee shall be 2% of theTotal Accepted Tender Value. The performance guarantee can be in theform of bank guarantee, which shall be valid for duration of 180 daysbeyond the expiry of contract period.25.2 If the successful Bidder fails to remit the performance guarantee the EMDremitted by him will be forfeited by the DSAG and his bid will be heldvoid.25.3 Upon the successful Bidder's furnishing of performance guarantee andsigning of contractual documents, the DSAG will promptly notify all ShortlistedBidders and will refund their Bid Security.25.4 The Performance Guarantee Format is given at Annexure –3.25.5 The Performance Guarantee of the successful Bidder shall be refundedwithin two months from the expiry of the contract period and on satisfactionof the DSAG for execution of the work / settlement of disputes, if any.ARTICLE - 26: PENALTYThe DSAG will levy a maximum of 10% penalty of the Total AcceptedTender Value of each assignment in case the Bidder fails to provide therequired quality and quantity of services specified by the DSAG in the preconfirmedtime schedule. The quantum of penalty shall be decided by theDSAG and it shall be binding and final. On the Bidder failing to rectify thefaults, the DSAG may get them attended/rectified by any other agency at therisk and cost of the Bidder and the same will be recovered from the Bidder.The DSAG shall terminate the contract on evidence of persistent nonperformanceby the Bidder by giving one month notice.

ARTICLE -27: PATENT RIGHTSPage 24 of 39The Bidder shall indemnify the DSAG against all third-party claims ofinfringement of patent, trademark/copyright arising from the use of servicesor any part thereof.ARTICLE -28: THE DSAG’s RIGHT TO AWARD THE CONTRACT TO ONEOR MORE BIDDERSThe DSAG reserves the right to award the contract to one or more thanone Bidder and split the order among different Bidders.ARTICLE -29: DSAG FRAMEWORK MANUALSD-SAG, an autonomous society promoted under the Tribal DevelopmentDepartment of Government of Gujarat, has to follow certain guiding principleswhile implementing every project intervention. These guiding principles havebeen elucidated in form of “Frameworks Manual of Development SupportAgency of Gujarat” They cover various aspects like:Sr.No.FRAMEWORKPURPOSEI Gender Framework Ensure equal participation of women at everylevel and also reduce drudgery of women.II Monitoring Framework Provide predictability and improve quality ofproject intervention.III Fund Release Framework Bring better accountability and predictability inthe operations and dealings of implementingagency.IV Use of Symbols and Ownership of D-SAG should receive correct credit for theAssets paid for by the projects extent of its support to the projects funded andsupported by D-SAGmonitored by it.V Skill Training Framework Provide high quality and outcome oriented skilltraining.VI Code of Ethics Ethical code of conduct in project dealings andwith project officersAll the above frameworks are applicable to all project partners under ChiefMinister’s Ten Points Programme with amendments in the same from time totime. The details of all Five Frameworks are available at the following link of theD-SAG website:http://vanbandhukalyanyojana.gujarat.gov.in/Ongoing_project/Frameworks%20Manual.pdfBidders are requested to study the same and incorporate the impact in their bids.

Page 25 of 39ARTICLE - 30: CONTRACT PERIOD AND NUMBER OF ASSIGNMENTSThis service shall commence within 15 days from the date of signing of theAgreement and shall continue thereafter for a period of 1 year. Assignmentwill be carried out in phases over next 12 months. The selected agency canbe asked to undertake up to 10 assignments. In case of satisfactoryperformance, the number of assignments can be increased up to 14assignments during the period. Every single version will be treated as aseparate assignment. Printing of tinplates must be completed within 30 daysof handing over the CD. This service shall be reviewed by the DSAG at theend of the first year. The contract may be extended for further period as maybe mutually decided. The terms and conditions for extension of the contractmay be negotiated.ARTICLE -31: BIDDER’S OBLIGATIONi) The Bidder shall appoint, an authorised person not lower than therank of Deputy General Manager as “Co-ordinator -Bidder” to coordinatewith the DSAG in all matters related to Bidder for thesuccessful implementation and operation of the project and to beresponsible for all necessary exchange of information.ii) The Bidder shall provide all assistance to the DSAGrepresentative/s as they may reasonably require for theperformance of their duties and services.iii)iv)The Bidder shall provide to the DSAG reports on a regular basisduring the Implementation Period and the Contract Period as perthe “Monitoring Framework” of DSAG.The Bidder shall appoint, supervise, monitor and control theactivities of suppliers under their respective agreements as may benecessary.v) The Bidder shall be responsible for all statutory obligations/liabilities like Salary, ESI. PF, etc. as per Labour Laws for themanpower employed for SAAMP.ARTICLE - 32: DSAG'S OBLIGATIONi) Grant in a timely manner all such approvals, permissions andauthorizations which the Bidder may require or is obliged to seekfrom in connection with implementation of the project and theperformance of the Bidder obligations.ii)D_SAG shall release the funds in a timely manner, after satisfyingitself of all the project-related, statutory and accounting aspects, soas to enable the ASP to satisfactorily implement the project andperform its obligations.

Page 26 of 39iii) The DSAG shall appoint, an authorized person as ‘Coordinator –DSAG’ to coordinate with the Bidder in all matters related toDSAG for the successful implementation of the project and to beresponsible for all necessary exchange of information required.ARTICLE -33: ACCEPTANCE AND QUALITY CHECK BY THIRD PARTYAGENCYThe Acceptance Tests, which shall involve testing of the entire set up asprescribed by the DSAG, shall be conducted by the Bidder in the presenceof a Committee of experts or institution nominated by the DSAG. TheAcceptance Test must be completed by the Bidder to the satisfaction ofthe Committee of experts or institution within a time frame specified inthe Schedule of Implementation. The DSAG reserves the right to evolve aprocedure of quality checking to ensure that the services provided by theBidder are as per are according to the prescribed norms.ARTICLE -34 : LIQUIDATED DAMAGESIn the event of failure of the Bidders to secure acceptance by the DSAG,before the commencement date as prescribed by the DSAG, the DSAGreserves the option to recover from the Bidder as liquidated damages andnot by way of penalty, 10% of the Total Accepted Tender Value of theService to be rendered for the period after the said commencement date,until acceptance without prejudice to other remedies under the contract.ARTICLE - 35: TERMINATION OF THE CONTRACT6.1 The DSAG will have the right to cancel the contract if the Biddercommits breach of any or all conditions of the contract. Breach ofContract includes, but not limited to, the following:a) It is found that the schedule of implementation of the project is notbeing adhered to.b) The Bidder stops work and such stoppage has not been authorizedby the DSAG.c) The Bidder may become bankrupt or goes into liquidation otherthan for project or amalgamation.d) The DSAG gives notice to correct a particular defect/irregularityand the Bidder fails to correct such defects/irregularity within areasonable period of time determined by the DSAG.6.2 If the contract is terminated by the Government of Gujarat/ the DSAGunilaterally, the Government will pay to the Vendor remaining amount, ifany, for the payment for service charges for the period for which theservice has been rendered and all other claims through mutually agreeablesettlement.

Page 27 of 39ARTICLE - 36: “NO CLAIM” CERTIFICATEThe Bidder shall not be entitled to make any claim, whatsoever, againstthe DSAG, under or by virtue of or arising out of this Contract, nor shallthe DSAG entertain or consider any such claim, if made by the Bidderand the Bidder shall have signed a “No Claim” Certificate in favour of theDSAG in such forms as shall be required by him after the works arefinally accepted.ARTICLE - 37: SUSPENSIONThe DSAG may, by a written notice of suspension to the Bidder, suspendthe Contract if the Bidder fails to perform any of its obligations under thisContract (including the carrying out of the services) provided that suchnotice of suspension:1. Shall specify the nature of the failure and2. Shall request the Bidder to make good such failure within a specifiedperiod from the date of receipt of such notice of suspension by theBidder.ARTICLE -38: TRANSFER ON COMPLETION OF CONTRACT PERIODThe ownership of all the facilities and IPR assets (without any liability)necessary for proper and normal operation of the project including but notlimited to all electrical, civil and mechanical works, vehicles, implements,tools and tackles on completion of the Contract period will automatically bevested with the DSAG.ARTICLE - 39: DETAILS TO BE KEPT CONFIDENTIALThe Bidder shall treat the details of the contract as private and confidential,save in so far as may be necessary for the purposes thereof, and shall notpublish or disclose the same or any particulars thereof in any trade ortechnical paper or elsewhere without the previous consent in writing of theDSAG. If any dispute arises as to the necessity of any publication ordisclosure for the purpose of the Contract the same shall be referred to theDSAG whose decision shall be final. The Bidder or his representativeshould neither disclose the data of project nor sell the data or use it forcommercial exploitation or research work without the written permission ofthe DSAG.

Page 28 of 39ARTICLE - 40: TRANSFER OF RIGHTSThe Bidder shall not transfer the Contract to anybody except with the priorpermission of the DSAG.ARTICLE - 41: IMPLEMENTATION SCHEDULEThe Bidder is expected to submit an implementation schedule for everyassignment offered by DSAG wherein the level of preparation and planningof work by the bidder can be assessed by DSAG.

Page 29 of 39CHAPTER-IIISPECIFIC TERMS AND CONDITIONSARTICLE-1: PROPOSED PROJECT: “Selection of Agency for Tinplateprinting for various projects under Vanbandhu Kalyan Yojana”D-SAG is implementing large scale interventions in the field of AgricultureDiversification, Dairy Development, Skill Training, Vocational Training Centers,etc. The details of these projects and their operational guidelines are available atwebsite www.vanbandhukalyanyojana.gujarat.gov.in. For the proper awarenessgeneration and promotion of these projects, good quality IEC material has to beprepared. These materials will help the proposed development projects reach thebeneficiaries and proclaim the ownership of Government in these schemes.Sl. No.Hence DSAG desires to invite reputed and experienced agencies for designingand printing of tinplates for the projects undertaken under Vanbandhu KalyanYojana for at least next three years.ARTICLE - 2: ELIGIBILITY CRITERIA FOR BIDDERSThe Bidder should be fulfilling the following preconditions and must also submitdocumentary evidence in support of fulfillment of these conditions whilesubmitting the technical bid. Claims without documentary evidence will not beconsidered.Eligibility CriteriaThe bidder should have office1. in Ahmedabad orGandhinagar.2. The Bidder should haveminimum annual averageturnover of Rs.50 Lakh.3. The Bidder should haveminimum three yearsexperience in the field oftinplate printing4. Should have been awardedmandate/s worth more thanRs. 10 Lakh over the last 3years ending 31 th March 2010for tinplate printing5. Sample of 2 best work donein recent three yearsDocumentary Evidence to beattachedOffice address detailsChartered AccountantCertificate indicating therequired annual turnover.Chartered AccountantCertificate indicating theturnover from tinplate printingin the last three years ending31 st March, 2010Self-certified copies of Workordersor Certificates fromrelevant agencies for whichwork was carried out.Marks10102025Sample of these tinplates 35

Page 30 of 39The cut off marks are 70. The DSAG reserves the right to verify the claims madeby the Bidders and to carry out the capability assessment of the Bidders and theDSAG’s decision shall be final in this regard.ARTICLE - 3: FINANCIAL EVALUATIONThe financial bid of only the short-listed Bidders shall be opened. The lowestevaluated financial bid (Fm) will be given the maximum financial score (Sf) of 100(one hundred) points. The financial scores (Sf) of the other Financial Proposals willbe computed as per the formula – Sf = 100 x Fm/F, in which Sf is the financialscore, Fm is the lowest financial quote and F is the financial quote underconsideration.3.1 Bid Evaluation CommitteeThe above evaluation shall be done by an Evaluation Committee decided bythe Development Support Agency of Gujarat (DSAG), Govt. of Gujarat.The Committee shall determine the approach and methodologies for theissues, which may arise during the above, referred evaluation exercise andhave not been addressed in this Tender Document. The decision of theCommittee shall be final and binding on all the Bidders.ARTICLE - 4: PAYMENT TERMSThe payment terms will be as follows: The payment will be doneassignment wise. No advance shall be given. 50% of the amount shall bereleased once the printing is complete and the remaining 50% will bereleased once the tinplates reach the PA offices.All the payments shall be released on certification of satisfactory completionof work from the DSAG.ARTICLE -5: TERMS OF REFERENCE1. Brief Description of the Assignment: The Agency will be expected toi.Print the tinplates with the approved designs; Print ready soft files will beprovided by DSAG.

Page 31 of 39ii. Deliver these tinplates to Project Administrators, Khedbrahma, ChotaUdepur, Dahod, Tapi and Navsari.2. The expected number of assignments is-(i) Project Sunshine- 10,000 boards (consisting of 2 versions of tin plates);(ii) Jeevika Projects- 10,000 boards (consisting of 5 versions of tin plates);(iii) Skill Training- 10,000 boards (maximum 2 versions);(iv) Dairy- 10,000 boards (maximum 2 versions);(v) EMRS (Education) - 10,000 boards (maximum 2 versions);(vi) Other initiatives – 20,000 (maximum 4 versions).Provision of repeat order of same quantity within 12 months of work order.3. Technical specifications:Title: Tin PlatesSize – 19 * 29 Inch (Finished)Printing- 4 + 0 Colour Printing - OffsetMaterial- Fresh Tin Plate of 0.3 mm to 0.8 mm thickness with plain and finishedback Side.Finish- Rivet of appropriate size on each corner. All the edges of plate will haveto be rounded. (No sharp edges including corner)Packing- To consist of one piece of every version and is to be properly packed &sealed in corrugated packingInput- Art work will be provided on CDTin plates must include Vanbandhu Kalyan Yojana logo which can bedownloaded from http://vanbandhukalyanyojana.gujarat.gov.in4. Duration of the AssignmentsThis service shall commence within 15 days from the date of signing of theAgreement and shall continue thereafter for a period of 1 year. This service shall bereviewed by the DSAG at the end of the first year. The contract may be extended forfurther period as may be mutually decided. The terms and conditions for extensionof the contract may be negotiated.

Page 32 of 39CHAPTER- IVANNEXURES

Page 33 of 39ANNEXURE -1FINANCIAL BID FORMATTender Notice No. :Tender Document No. :To:Development Support Agency of Gujarat,Block No. 8, 2 nd floor,Sachivalaya,Gandhinagar 382010,GujaratSir:I/We hereby bid for providing the services for “Selection of agency for tinplateprinting for the various projects undertaken under Vanbandhu Kalyan Yojana” asper the Terms of Reference given in this Tender Document of the D-SAG,Gandhinagar within the time specified and in accordance with the specifications,design and instructions as per Special Terms and Conditions as well as GeneralTerms and Conditions. The rates are quoted in the prescribed format given below:S. No. Components/Tasks Number of Cost (Rs.)Assignments/Tasks1 Jeevika Projects 10,0002 Project Sunshine 10,0003 Skill Training 10,0004 IDDP (Dairy) 10,0005 EMRS (Education) 10,0006. Other initiatives 20,000Total (Rs.)Amount in wordsThe rates indicated are all-inclusive and are valid for the contract period.In the event of discrepancy in the financial quote between the words and the figures thefinancial quote indicated in words will be considered final.Signature of the Bidder with Seal

Page 34 of 39ANNEXURE – 2PROFORMA OF GENERAL POWER OF ATTORNEY(To be signed and executed in non-judicial stamp paper of Rs. 10/=)Be it known all to whom it concern that:GENERAL POWER OF ATTORNEY1. Sri/Smt______________________________S/O________________________________Residing at________________2. Sri/Smt______________________________S/O________________________________Residing at________________3. Sri/Smt______________________________S/O________________________________Residing at________________I/We all the Partners/Directors/Board members/ trustees/ Executive council members/proprietors/ Leaders of M/S ________________________having its registered officeat_________________hereby appoint Sri _____________________ S/O__________________________________residing at ___________________ as my/ourattorney to act my/our name and on behalf and sign and execute all Documents/Agreements binding the firm for all contractual obligations (including reference of casesto arbitrators) arising out of contracts to be entered into by the company/ Corporation/society/ trust/ firm with the Office of Development Support Agency of Gujarat (DSAG),Gandhinagar 382021 in connection with its tenderNo._______________Dated_____________For the supply of _______________ due foropening on __________________In short, he is fully authorized to do all, each and everything requisite for the abovepurpose concerning M/s ____________________________________ and I/We herebyagree to confirm and ratify his all and every act of this or any documents executed bymy/ our said Attorney within the scope of the authority hereby conferred on himincluding references of cases to arbitration and the same shall be binding on me/ us andmy/ our company/ Corporation/ society/ trust/ firm as if the same were executed by me/us individually or jointly.Witness (with address)1.2.3.ATTESTEDSignature of the Partners/Directors/Boardmembers/ trustees/ Executive councilmembers/ proprietors/ LeadersACCEPTEDSignature:(Seal and Signature of Signatory of Tender offer of the company/Corporation/ society/ trust/ firm)

Page 35 of 39ANNEXURE –3FORMAT FOR PERFORMANCE GUARANTEE(On Non-Judicial Stamp Paper)To be stamped according to Stamp Act and toBe in the name of the executing BankToDevelopment Support Agency of Gujarat,Block No. 8. 2 nd floor,Sachivalay,Gandhinagar 382010,GujaratIn consideration of the DSAG, GANDHINAGAR having its registered office atGandhinagar (hereinafter called the “DSAG” which expression shall unlessrepugnant to the subject or context include its administrators successors and assigns)having agreed under the terms and conditions of the Award Letter bearing No _____dated _____ issued by the DSAG, Block No. 8. 2 nd floor, Sachivalay, Gandhinagar382010, which has been unequivocally accepted by the Vendor (refer NOTE below)work of Agricultural Service Provider (ASP) for Scheduled tribe (ST) Areas ofGujarat under the Integrated Scheduled tribe (ST) Development Programme(hereinafter called the said Contract) to accept a Deed of Guarantee as hereinprovided for Rs. ____ (Rupees ____ only) from a Nationalised Bank, in lieu of thesecurity deposit, to be made by the Vendor or in lieu of the deduction to be madefrom the Vendor’s bill, for the due fulfillment by the said Vendor of the terms andconditions contained in the same Contract. We ________ the __________(hereinafter referred to be “the said Bank” and having our registered office at ____do hereby undertake and agree to indemnify and keep indemnified to the DSAGfrom time to time to the extent of Rs. ____ (Rupees ____ only) against any loss ordamage, costs charges and expenses misused to or suffered by or that may be causedto or suffered by the DSAG by reason of any breach or breaches by the Vendor andto unconditionally pay the amount claimed by the DSAG on demand and withoutdemand to the extent aforesaid. We, __________ Bank, further agree that the DSAGshall be the sole judge of and as to whether the said Vendor has committed anybreach or breaches of any of the terms and conditions of the said Contract and theextent of loss, damage, costs, charges and expenses caused to or suffered by or thatmay be caused to or suffered by the DSAG on account thereof and the decision ofthe DSAG that the said Vendor has committed such breach or breaches and as to theamount or amounts of loss, damage, costs charges and expenses caused to orsuffered by or that may be caused to or suffered by the DSAG from time to timeshall be final and binding on us.1. We, the said Bank, further agree that the Guarantee herein contained shall remainin full force and effect during the period that would be taken for the performanceof the said contract and till all the dues of the DSAG under the said Contract orby virtue of any of the terms and conditions governing the said Contract havebeen fully paid and its claims satisfied or discharged and till the owner certifiesthat the terms and conditions of the said Contract have been fully and properly

Page 36 of 39carried out by the Vendor and accordingly discharges this Guarantee subject,however, that the DSAG shall have no claim under the Guarantee after 90(Ninety) days from the date of expiry of the contract period.2. The DSAG shall have the fullest liberty without affecting in any way the liabilityof the Bank under this Guarantee or indemnity, from time to time to vary any ofthe terms and conditions of the said contract or to extend time of performance bythe said Vendor or to postpone for any time and from time to time any of thepowers exercisable by it against the said Vendor and either to enforce or forbearfrom enforcing any of the terms and conditions governing the said contract orsecurities available to DSAG and the said Bank shall not be released from itsliability under these presents by any exercise by the DSAG of the liberty withreference to the matters aforesaid or by reason of time being given to the saidVendor or any other forbearance, act or omission on the part of the DSAG or anyindulgence by the DSAG to the said Vendor or any other matter or thingwhatsoever which under the law relating to sureties would but for this provisionhave effect of so releasing the Bank from its such liability.3. It shall not be necessary for the DSAG to take legal action against the Vendorbefore proceeding against the Bank and the Guarantee herein contained shall beenforceable against the Bank, notwithstanding any security which the DSAG mayhave obtained or obtain from the Vendor shall at the time when proceedings aretaken against the Bank hereunder be outstanding or unrealised.4. We, the said Bank, lastly undertake not to revoke this Guarantee during itscurrency except with the previous consent of the DSAG in writing and agree thatany change in the Constitution of the said Vendor or the said Bank shall notdischarge our liability hereunder. If any further extension of this Guarantee isrequired the same shall be extended to such required periods on receivinginstructions from M/s. ____ on whose behalf this guarantee is issued.In presence ofWITNESSbank)For and on behalf of (the1. ________________________ Signature ___________2. ________________________ Name & Designation _______Authorization No.Date and PlaceBank SealThe above guarantee is accepted by the DSAG, Gandhinagar

Page 37 of 39NOTESFOR PROPRIETARY CONCERNSShri ________ son of ______resident of _______carrying on business under the nameand style of ______ at _______ (hereinafter called “The said Vendor” which expressionshall unless the context requires otherwise include his heirs, executors, administratorsand legal representatives).FOR PARTNERSHIP CONCERNSM/s. ___________________ a partnership firm with its office ________ (hereinaftercalled “the said Vendor” which expression shall unless the context requires otherwiseinclude their heirs, executors, administrators and legal representatives); the name of theirpartners being1) Shri__________ S/o2) Shri__________ S/oFOR COMPANIESM/s. ______________ a company registered under the Companies Act 1956 and havingits registered office in the State of ________ (hereinafter called “the said Vendor” whichexpression shall unless the context requires otherwise include its administrators,successors and assigns).FOR TRUSTM/s. ______________ a company registered under the Bombay Public Trust Act 1850and having its registered office in the State of ________ (hereinafter called “the saidVendor” which expression shall unless the context requires otherwise include itsadministrators, successors and assigns).FOR SOCIETIESM/s. ______________ a company registered under the Societies Registration Act, 1860and having its registered office in the State of ________ (hereinafter called “the saidVendor” which expression shall unless the context requires otherwise include itsadministrators, successors and assigns).

Page 38 of 39ANNEXURE –4PROFILE OF THE BIDDERThe Bidder should furnish the following details:1) Name of the Organization :2) Nature of the Organization :(Govt./Public/Private/Partnership/Proprietorship/ Trust/ Society)3) Address with phone no and fax :4) Name of the Authorized Person:5) Any other details in support of your offer :Signature of the bidder with seal

Page 39 of 39ANNEXURE – 5CHECKLIST FOR FULFILLMENT OF ELIGIBILITY CRITERIA(CHAPTER-III, ARTICLE-2)Sl.No.Eligibility Criteria1. The bidder should have office inAhmedabad or Gandhinagar.2. The Bidder should have minimum annualaverage turnover of Rs.50 Lakh3. The Bidder should have minimum threeyears experience in the field of tinplateprinting4. Should have been awarded mandate/s worthmore than Rs. 10 Lakh over the last 3 yearsending 31 th March 2010 for tinplate printing5. Sample of 2 best work done in recent threeyearsDocumentary Evidenceto be attachedOffice address detailsChartered AccountantCertificate indicating therequired annual turnoverChartered AccountantCertificate indicating theturnover from tinplateprinting in the last threeyears ending 31 st March,2010Self-certified copies ofWork-orders orCertificates from relevantagencies for which workwas carried out.Samples of tinplatesSpecify AnnexureNumber forDocumentaryProofSignature of the Bidder with seal