Policy without (much) pain - University of Ballarat

Policy without (much) painProvides ability to find policies – by (a) alphabetical list of titles and (b) listed under broadheadings of the policy suite such as ‘governance’, ‘human resources’, ‘informationtechnology’, ‘occupational health and safety’, ‘student-related’, etc. These broad topic lists ofpolicies should include the relevant university legislation.Provides links to university legislation – also, when users search the policy repository, therelevant legislation will appear among the search results: this way, users are always madeaware of the legislation.Provides access to previous versions of policies – for staff handling of complaints/disputesarising from a time when a previous version of the policy was in effect.Provides a facility for staff to give feedback on each policy – which is automatically notified tothe policy owner as well as retained in a feedback/issues register for policy review. Includes links to (a) policies under development currently open for web feedback on drafts,(b) policy projects currently under way, and (c) a list of new (recently approved) policies.The University of Western Australia policy repository enables users to elect, for any policy, toreceive email notification if it is amended. As mentioned in section 18, the University ofWollongong policy web page includes a link to a table of all policies and their review dates, whichis a strong encouragement to policy owners to review in good time. Such features suggest thepotential for further improvement of our ideas of better practice in web policy publication.Key points/tips:‣ Provide a full searchable policy repository with versioning and onlinefeedback.‣ Users need to be able to search for policies by alphabetical list and broadsubject area.‣ Include ‘what’s new’ sections.~ 43 ~