Student Handbook - Wilson Community College

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verifying eligibility, students must follow the application process and read the followinginformation regarding enrollment, student responsibility and payment data provided below:Step one:Application Process: Students are required to apply for admissions and must be acceptedinto an eligible program of study. In addition, most students need to process VA paperworkto ensure payment of benefits. Such students should complete the VA application and submitacademic transcripts from all colleges attended well in advance of registration.Students who have never used their benefits must complete an application for benefits (form22-1990 for veterans, form 22-5490 for dependents, and form 22-1990e for ToE students) atwww.va.gov/vaforms or submit a paper application to the Director of Financial Aid & Veteran’sAffairs. Students must also submit a copy of their DD-214 / NOBE upon completion of the VAapplication. All college transcripts must be received and evaluated for credit by the Registrarbefore the student can be certified by the College to VA.Students transferring from another college must request a transcript from all previouslyattended colleges. Transcripts must be received and evaluated before students can be certified.A change of major or place of training form must be completed and returned to the CollegeVA representative along with a copy of their DD-214 /NOBE. These forms may be printed atwww.va.gov/vaforms (Forms 22-1995-veterans, 22-5495-dependents, 22-1995-ToE students)Returning students who have used their benefits before and who are not transferring fromanother college or changing majors only need to update their admissions record and contactthe College VA representative to request certification. Students who desire to change majorsmust be accepted into their new major by the College and must complete a VA change of majorform with the College VA representative. All transcripts must be received and evaluated priorto College certification.Step two:Registration: Upon admissions into a curriculum program, students should see their academicadvisor during registration periods to sign up for classes each semester.All VA students are required to see the VA representative immediately upon registering forclasses each semester to initiate the certification process. In addition, students will be requiredto secure payment with the Cashier by the deadline set for each registration except for thefollowing:Chapter 31 students must present a VA/VR authorization to the VA Director for each enrollmentperiod to be certified for benefits & to charge their tuition/fees with the Cashier’s Office.Chapter 33 students have the option to borrow tuition & fees via the Post 9/11 Loan Programuntil funds are exhausted. Students must see the VA Director for application.Students approved for VA Chapter 33 (Post 9/11) benefits may choose to defer all or part oftheir tuition and fees by signing an agreement with the college. Only anticipated tuition &fees from VA may be deferred. Anticipated payment is based on the benefit payment rate andcourses certified. Students are required to be in good academic standing and must submit acopy of their VA Certificate of Eligibility to the VA Director. If the actual cost of tuition andfees is greater than the anticipated VA payment, the student must pay the difference before thedeadline published for each term. In addition, students would be responsible for payment tothe college if the VA does not pay as expected or if the student’s enrollment status or eligibilitychanges. Students wishing to utilize this payment option should see the VA Director at thetime of registration.Enrollment: As students enroll each semester, there are a number of circumstances that couldrender veterans ineligible for all or part of their benefits. The following is not an inclusivelist, but rather a majority. Students are encouraged to read about their benefits and be familiarwith their limitations.• Audited classes, classes outside the major, developmental/remedial internet or hybridclasses, and class repeats for which have already been passed can not be counted towardenrollment credits for VA purposes. VA will only allow one repeat on failed classes.39
• Course substitutions must be officially approved and documented in the admission’s file.• Enrollment dates for all classes are reported to VA. VA will determine enrollment classificationbased on the number of hours students have for each day of the month. Whenenrolled in Term A or B classes; which only meet half of the semester, VA will account forthe change in hours based on the day classes start & end.• Changes in enrollment due to drops, additions or schedule adjustments are reported to VAon a weekly basis by the VA Director. Students should anticipate the corresponding changein benefits shortly thereafter.• Students receiving VA benefits may not receive benefits for developmental courses taughtonline or with online components.Enrollment Status is based on the number of credits for each term as shown below:Student Status Credit Hours Fall/Spring Summer SemesterFull-Time 12+ Summer enrollment3/4 Time 9-11 status is based on the1/2 Time 6-8 number of days andLess than ½ Time 1-5 weeks in the term.**For summer enrollment classification, see VA representative prior to registration.Step three:Student Responsibility:Registration: As noted in the application process, all students are required to see the VA Directorafter they have registered for classes.Changing Majors: Students wishing to change their major must complete a change of majorform and return it to the VA Director. This form may be printed at www.va.gov//vaforms(Forms 22-1995 or 22-5495 for Chapter 35). In addition, students are required to update theirmajor with the College’s Admissions Office. Students under the VRAP program cannot changeprograms after they have been certified.Reporting Changes: Students are required to report address & direct deposit changes to VAvia WAVE www.gibill.va.gov/wave/index.do or IVR 1-877-823-2378. Address changes shouldalso be reported to the College’s Admissions Office.Reporting Enrollment: Students receiving Chapter 30, 1606, 1607, and VRAP are requiredto report their enrollment status on the last calendar day of each month. Failure to do so willdelay payment. In addition, Chapter 35 students who are not enrolled in an associate degreeprogram must also report enrollment. Students may utilize the WAVE system to report hoursfor each month at www.gibill.va.gov/wave/index.do or by calling 877-823-2378.Graduation: Students are required to notify the VA Director at the beginning of the semesterthey intend to graduate. Students who are graduating may opt to round out their last semester& take non-required classes to increase their enrollment status. Rounding out is limited onetime per program.Satisfactory Academic Progress: Students are required to maintain a 2.0 cumulative GPA inorder to make satisfactory academic progress. If a student’s GPA is below 2.0, the studentwill be placed on Academic Warning and will be given one semester to bring his/her GPA upto 2.0 or above. If the student fails to do so, the student will be placed on Academic Probationand will not be eligible to receive VA benefits.Payments & Summary of BenefitsStudents should receive payment from VA within 12-14 weeks of certification. In the event ofan overpayment, students should contact the VA office to resolve their account.Veterans with eligibility under the Post-911 GI Bill can request assistance with tuition and feesexpenses as long as funds reserved for that purpose remain available.40
Page 2 and 3: Wilson Community College2013-2014Pr
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Page 6 and 7: Academic CalendarFall Semester - 20
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Page 11 and 12: College & Academic PoliciesSelectio
Page 13 and 14: Course Grade Appeals: A student has
Page 15 and 16: 14AttendanceState mandates require
Page 17 and 18: Children on CampusState policy proh
Page 19 and 20: Software Use PolicyIn support of an
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Page 23 and 24: Disorderly conduct or language: Any
Page 25 and 26: Restrictions: A restriction upon a
Page 27 and 28: 2. The student shall be advised of
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Page 31 and 32: • To educational agencies in de-i
Page 33 and 34: the other. The address of record is
Page 35 and 36: • Must attend class and have thei
Page 37 and 38: should contact the College Loan Off
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Page 43 and 44: 42FoodFood and drinks are available
Page 45 and 46: user convenience, Library hours are
Page 47 and 48: Campus Sex Crimes Prevention ActIn
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Student Handbook - Wilson Community College

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