DTRT57-08-R-20002 - Volpe Center

AgendaPresenters1. Welcome and Introductions2. Ground RulesCarol Ferrante, Contracting Officer3. Volpe Center Overview Michael Dinning, Executive Directorfor Business Development4. Background of CNS/TM Program Daniel Leone, AdministrativeContracting Officer5. Section C / Statement of Work andPotential Initiatives6. Highlights of the Request for Proposal7. Cost and Business ProposalKip Brown, Division ManagerRichard Bair, Division ManagerMichael Geyer, Division ManagerSteve Creaghan, Division ManagerJames Hill, Project ManagerChris Daskalakis, Project ManagerDaniel Leone, AdministrativeContracting OfficerJerry Luke, Pricing AnalystJeremy Barrasso, AdministrativeContracting Officer8. Reminders Carol Ferrante, Contracting Officer2

GROUND RULES (cont.)‣In accordance with the RFP no verbal questions willbe answered relative to the solicitation. Section L.2.Hstates all questions must be submitted in writing toDaniel Leone by 4:00 PM, February 4 (next Monday)and will be answered through Amendment to thesolicitation.4

OverviewPresented by:Mike Dinning,Executive DirectorOf BusinessDevelopment5

Volpe in the U.S. DOT OrganizationU.S. Secretary ofTransportationAdministratorResearch and InnovativeTechnologyAdministrationAssociateAdministratorOffice ofResearch,Governmental,DevelopmentInternationalandGovernment TechnologyAffairsAssociateAdministratorResearch,DevelopmentandTechnologyAssociateAdministrator/DirectorBureau ofTransportationStatisticsAssociateAdministrator/DirectorVolpe CenterDirectorTransportationSafety InstituteAssociateAdministrator/Director IntelligentTransportationSystems,Joint ProgramOfficeAssociateAdministratorOffice ofAdministration6

Vision and MissionVision:• To be the leading Federal Center of Excellence forinnovative transportation systems solutions.Mission:• To improve the Nation’s transportation systems.7

Brief History1970: Established as DOT entity in OST through transferfrom NASA1978: Transferred from the Office of the Secretary to newlyestablished Research and Special ProgramsAdministration1980: Working Capital Fund statute formalized1985: Memorandum of Understanding signed between DoDandDOT concerning the Center1990: Center renamed for former Governor of Massachusetts,U.S. Secretary of Transportation2005: RITA established; Volpe becomes part of RITA8

Role of the Volpe Center inthe Innovation Process9

Funding Approach PromotesAgility and Entrepreneurial Spirit• Budget-neutral, non-line-itemoperation, under a workingcapitalfund (49 U.S.C. 328)• Fee-for service• No “profit”; no retained earnings• Entrepreneurial and selfsufficient• Rapid and flexible response toclient needs through directfunding transferVolpe Funding is:Derived from workingagreements withcustomersEarned by fulfillingcritical technicalrequirements/needsTied to specificobjectives anddeliverables10

Our Most Important Asset:Dedicated Transportation Professionals506 FTE Federal Employees• 372 Professional Technical Staff• 269 Advanced Degrees (69 with PhDs, 200with Masters)About 600-800 Contract EmployeesFull Spectrum of Technical Disciplines11

Large and Diverse Project PortfolioApproximately 400 projects underway onbehalf of our federal, state and local, andinternational clients/sponsors.Total FY 2007 obligations: $220 million.12

Programs Aligned with DOT Priorities• Safety• Reduced Congestion• Global Connectivity• Environmental Stewardship• Security, Preparedness, and Response• Organizational Excellence13

Volpe’s DOT Work SupportingDepartmental PrioritiesCustomer SafetyReducedCongestionand GlobalConnectivityEnvironmentalStewardshipSecurity,Preparedness,and ResponseOrganizationalExcellenceFAA X X X X XFHWA X X X X XFMCSA X X XFRA X XFTA X X X X XMARAD XNHTSA X XOST X X X XPHMSA X X XRITA X XSLSDC X X14

Volpe’s Non-DOT Work SupportingDepartmental PrioritiesCustomer Safety ReducedCongestionand GlobalConnectivityEnvironmentalStewardshipSecurity,Preparedness,and ResponseDHS X X XDOD X XDOE X X X XEPAXNASA X X XState/Local/ForeignX X X XUSPS X X15

The Mix of Volpe Work: FY 2007By YTD Obligations16

U.S. DOT Clients: FY 2007By YTD ObligationsNHTSA8%PHMSA3%FTA3%RITA1%OST4%MARAD< 0% 1%OTHER< 1% 0%FHWA5%FAA49%FRA8%FMCSA19%17

U.S. Non-DOT Clients: FY 2007By YTD ObligationsFOREIGN 1% OTHER 1%NON-FED 1%USPS 2%STATELOCAL 7%INTERIOR 3%DOD 39%EPA 37%HOMELAND 5%CAPITOLPOLICE < 0% 1%NASA 4%18

Safe, Accountable, Flexible, EfficientTransportation Equity Act:A Legacy for Users (SAFETEA-LU)“Congress encourages the Department to use the Volpe Center as asource for transportation research and development and related activities.The Volpe Center is uniquely positioned to assist Executive Branchagencies in fulfilling transportation research and development initiatives,solving challenges related to integrating transportation and homelandsecurity issues and achieving the letter and intent of legislative mandatesassociated with the continued authorization of Departmental activities.”– U.S. Congress Conference ReportJuly 200519

The VolpeOrganizationRITA AdministratorAssociate Administratorand DirectorVolpe CenterDeputy AssociateAdministratorOffice of SurfaceTransportation ProgramsOffice of Aviation ProgramsOffice of DemonstrationandDeployment ProgramsOffice of Administration/Chief AdministrativeOfficeSupports informed decisionmakingwithin thetransportation enterprise byproviding data, information,analysis, and knowledgenecessary to improve thesafety, efficiency, andeffectiveness of passengerand freight transportationvehicles, infrastructure,services, and systems.Provides transportationsystem technology andintegration expertise withemphasis on ensuring theefficient and effectiveperformance of aviationsystems and other advancedtransportation systems.Supports the on-goingimprovement of thetransportation and logisticsenterprise by designing,developing, and deployingsystem capabilities forgreater effectiveness andsecurity worldwide.Provides a full range ofadministrative and businessmanagement services forthe Volpe Center.20

BACKGROUND OFCNS PROGRAM21

COMMUNICATIONS, NAVIGATION &SURVEILLANCE‣Awarded on April 29, 2004‣Ordering Period expires on April 28, 2009‣Five Prime Contractors‣Work focused on Communications, Navigation andSurveillance22

Communications, Navigation & Surveillance& Traffic Management SystemsDTRT57-R-08-20002‣Anticipated Award Date – June 1, 2008‣Estimated Number of Awards – Four to Six23

Communications, Navigation & Surveillance& Traffic Management SystemsDTRT57-R-08-20002 (cont.)‣Work will be in the following Task Areas:‣ 1. Strategic Planning, Architecture Analysis, and SystemEngineering‣ 2. Air Traffic Management (ATM) Systems‣ 3. Position, Navigation and Timing (PNT) Systems‣ 4. Surveillance Systems / Automatic Dependent Surveillance– Broadcast (ADS-B)‣ 5. Autonomous and Unmanned Systems‣ 6. Communication Systems‣ 7. Traffic/Fleet Management Automation, Display, andControl Systems.24

Communications, Navigation & Surveillance& Traffic Management SystemsDTRT57-R-08-20002 (cont.)Offerors must address all 7 Task Areas through useof a Prime or Subcontractor in their Proposal or theywill be eliminated from competition.25

Section C/Statement ofWork / Initiatives(Separate Handout)Presented by:Kip Brown, Division ManagerRichard Bair, Division ManagerMichael Geyer, Division ManagerSteven Creaghan, Division ManagerJames Hill, Project ManagerChris Daskalakis, Project Manager

HIGHLIGHTS OF THE REQUEST FORPROPOSAL (RFP)27

TASK ORDERS ISSUED UNDER CNS & TMSection B.1.B.Due to the variety of services required under thecontracts and the circumstances that affect theirduration and definition, task orders may be issued ona firm fixed price (FFP), cost-plus-award-fee (CPAF),cost-plus-fixed-fee (CPFF) completion, or cost-plusfixed-fee(CPFF) term basis at the ContractingOfficer's discretion based on the guidelines providedin Part 16 of the Federal Acquisition Regulations.Performance-based task orders will be used to themaximum extent practicable.28

DTRT57-08-R-20002 - AWARD EXCLUSIONSSection L.2.B.‣If an Offeror is currently a prime contractor underthe existing Volpe Center Small Business Set-Aside CNS it cannot be awarded a prime contractunder the Full and Open CNS solicitation.‣Contractors may not act as both a Primecontractor and a subcontractor under this Full andOpen CNS solicitation. Proposals involving suchteaming arrangements will be excluded fromconsideration29

DTRT57-08-R-20002 - AWARDSSection M.1.A.Award will be made to those responsive andresponsible Offerors that provide the bestvalue to the Government.30

DTRT57-08-R-20002 – Section M EvaluationTechnical Understanding is more importantthan the other three factors.Management Approach, Past Performance andStaffing are of equal importance.31

DTRT57-08-R-20002 – Section M Evaluation(cont.)‣Combined Technical evaluation factors are moreimportant than evaluated cost for the purpose ofmaking award.‣However, the importance of Cost should not beminimized because as the Technical rankings ofOfferors become closer, Cost becomes a moreimportant factor.32

DTRT57-08-R-20002 – Section M Evaluation(cont.)‣Only relevant past performance history will beconsidered. The Government will determinerelevance of past performance information based onthe similarity of the nature of the previous work to thecurrent requirement (i.e., Section C), the dollar valueof the previous efforts (i.e., equal to or greater than$1,000,000), and the currency of the prior work (i.e.,within the past three years).‣If the Offeror does not include past performancehistory or does not affirmatively state that no pastperformance history exists or can be obtained, theOfferor’s proposal will be rated Unacceptable.33

DTRT57-08-R-20002 – Section M Evaluation(cont.)‣Resumes must clearly show verifiable datesand years of experience.‣If necessary, a signed Letter of Intent mustbe included.34

DTRT57-08-R-20002 – Section M Evaluation(cont.)‣An acceptable subcontracting plan must besubmitted by all Large Businesses IAW thegoals outlined in Section L.4.E.‣The Government cannot make an awardwithout an acceptable subcontracting plan onfile.35

COST AND BUSINESS PROPOSALS36

COST AND BUSINESS PROPOSALS‣Government intends to award on initial offers.‣Offerors should ensure that complete, clear, andconvincing Cost and Business information isprovided.‣Proposals must contain sufficient information sothat evaluation can be completed withoutclarification.37

COST AND BUSINESS PROPOSALSAdministrative Labor‣ Must be proposed in accordance with yourcompanies established accounting practices‣ Must also be estimated in the Cost proposal38

COST AND BUSINESS PROPOSALSOther Direct Costs (ODCs) (Offeror-estimated)‣ Identify direct costs that the Offeror will charge tosupport this effort in accordance with itsapproved accounting system (i.e. copying,postage, etc.)‣ The above ODCs are in addition to the RFPstipulatedODCs.39

COST AND BUSINESS PROPOSALSLabor‣ The Level of Effort represents approximately oneyear of the requirement‣ Labor category rates must be consistent withrates of persons whose resumes are submittedwith the Offeror’s proposal40

COST AND BUSINESS PROPOSALSLabor (cont.)‣ Include information on Uncompensated Overtimein accordance with FAR 52.237-10‣ Include information for evaluation ofCompensation for Professional Employees inaccordance with FAR 52.222-4641

COST AND BUSINESS PROPOSALSAREAS OF CONCERN WITH COST PROPOSALS‣No current indirect rate recommendations areavailable from DCAA‣Subcontracts generally are either larger dollar valueCPFF or very small dollar value consultant-type T&M42

COST AND BUSINESS PROPOSALSAREAS OF CONCERN WITH COST PROPOSALS(cont.)‣Schedule 5 (applies to Primes only) Factors forFixed Fee, Award Fee, and ProfitTwo-tiered approach:• One rate for subcontractors, equipment, andtravel only• Another rate for all other costs43

COST AND BUSINESS PROPOSALSAccounting Systems‣ Please provide a statement and evidenceof approval by a Government agency suchas the Defense Contract Audit Agency(DCAA).44

REMINDERDTRT57-08-R-20002Please read Sections C, L & M morethan oncePROPOSALS ARE DUE BY 3:00 P.M.EASTERN STANDARD TIME, ONMARCH 11, 200845

THANK YOU FOR YOUR ATTENDANCE AT THISCONFERENCEPLEASE TURN IN YOUR BADGE TO THE GUARD ATTHE DESK IN THE FRONT LOBBY46