EDI 856 Advanced Ship Notice/Manifest Electronic Data ... - Jobisez

EDI 856 Advanced Ship Notice/ManifestElectronic Data Interchange GuidelinesEDI Contact Information:E-mail: EDISupport@basspro.com Fax: (417) 873-5299EDI Technical Information:Current Documents: 810 Invoice850 Purchase Order856 Ship Notice/Manifest997 Functional AcknowledgementQualifier: 01 Sender/Receiver ID: 082130378Value Added Network (VAN): nuBridges EDI*NetThe test and the production ID’s are the same.BASS PRO SHOPS WILL USE:HEX6E – Sub Element SeparatorHEX5C – Element SeparatorHEX15 – Segment TerminatorISA – Interchange level version: 00401GS – Group level version: 004010VICSNotes:1. It is your responsibility to follow up on REJECTED 856 transactions.2. The ASN is be transmitted to Bass Pro within 2 hours of the ship date and time.3. The UCC-128 label is required for direct to store or distribution orders.4. The UCC-128 label is not required for drop ship orders.5. The UCC-128 label is not required for UPS or Fed Ex orders IF the individual tracking numbers are reported in theMAN segment.6. The ISA control number should be unique and sequential by trading partner. It should not be unique by document.7. The GS control number should be unique and sequential by document.8. ISA14 = 0 (zero) do not send a 1 (one) in this element.9. The country of origin is the country that the product is manufactured in.Page 1 of 31Revision 090920042500 E. KearneySpringfield, MO 65898

SEG. ID NAME REQ. MAX USE LOOP REPEAT LOOP END POS.HeaderBSN Transaction Set Purpose Code M 1DetailHL Hierarchical Level Shipment M 1 200000 P04TD5 Carrier Details M 1REF Reference Identification M 2DTM Date/Time Reference M 2N1 Name M 2HL Hierarchical Level Order M 1 200000 PO4PRF Purchase Order Reference M 1TD1 Carrier Details O 2N1 Name M 1HL Hierarchical Level Pack M 1 200000 PO4MAN Marks and Numbers M 2HL Hierarchical Level Item M 1 200000 PO4LIN Item Identification M 1SN1 Item Detail M 1SummaryCTT Transaction Totals M 1LegendMCOMandatoryConditionalOptionalPage 2 of 312500 E. KearneySpringfield, MO 65898

Segment: BSN Beginning Segment for Ship NoticeLevel: HeaderUsage: MandatoryMax Use: 1Purpose: To transmit identifying numbers, dates and other basic data relating to the transaction setNotes: BSN01 must contain 00 if this is an original transmission of a shipment. If the vendor mustresend the shipment due to errors, the BSN01 must be modified to 07, otherwise the entireASN will be rejected.Data Element SummaryREF. DES. ID Name AttributesBSN01 353 Transaction Set Purpose Code M ID 2/2Code identifying purpose if transaction set00 OriginalBSN02 396 Shipment Identification M AN 2/30A unique control number assigned by the original shipperto identify a specific shipmentBSN03 373 Date M DT 8/8Date expressed as CCYYMMDDDate the shipment transaction is createdBSN04 337 Time M TM 4/8Time expressed in 24-hour clock time as follows: HHMMTime the shipment transaction is createdPage 3 of 312500 E. KearneySpringfield, MO 65898

Segment: HL Hierarchical LevelLevel: Detail – ShipmentLoop: HL Usage: Mandatory Max Use: 200000Usage: MandatoryMax Use: 1Purpose: To identify dependencies among and the content of hierarchically related groups of data segmentsData Element SummaryREF. DES. ID Name AttributesHL01 628 Hierarchical ID Number M AN 1/12A unique number assigned by the buyer to identify a particular data segment in a hierarchicalstructureThe value for this level (shipment) is 1.HL03 734 Hierarchical Level Code M ID 1/2Code defining the characteristic of a level in a hierarchical structureS ShipmentPage 4 of 312500 E. KearneySpringfield, MO 65898

Segment: TD5 Carrier Details (Routing Sequence/Transit Time)Level: Detail – ShipmentLoop: HLUsage: MandatoryMax Use: 1Purpose: To specify the carrier and the sequence of routing and provide transit time informationData Element SummaryREF. DES. ID Name AttributesTD502 66 Identification Code Qualifier M ID 1/2Code designating the system/method of code structure used for Identification Code (67)2 Standard Carrier Alpha CodeTD503 67 Identification Code M AN 3/4Code identifying a party or other codeSCAC – Standard Carrier Alpha CodeThe SCAC is assigned to each carrier by the National Motor Freight Company (NMFC).Example:UPSN = UPSUPSG = UPS GroundFEDX = FedExCPU = Customer Pick UpPage 5 of 312500 E. KearneySpringfield, MO 65898

Segment: REF Reference IdentificationLevel: Detail – ShipmentLoop: HLUsage: MandatoryMax Use: >1Purpose: To specify identifying informationData Element SummaryREF. DES. ID Name AttributesREF01 128 Reference Identification Qualifier M ID 2/3Code qualifying the Reference IdentificationBM Bill of Lading NumberMREF02 127 Reference Identification M AN 1/30Reference information as defined for a particular Transaction Set or as specified by the ReferenceIdentification QualifierBill of lading number (Manifest Number)Bill of Lading Number, Manifest Number, Pro-Number or Master Tracking NumberPage 6 of 312500 E. KearneySpringfield, MO 65898

Segment: DTM Date/Time ReferenceLevel: Detail – ShipmentLoop: HLUsage: MandatoryMax Use: 1Purpose: To specify pertinent dates and timesData Element SummaryREF. DES. ID Name AttributesDTM01 374 Date/Time Qualifier M ID 3/3Code specifying type of date or time, or both date and time011 ShippedDTM02 373 Date M DT 8/8Date expressed as CCYYMMDDDate as defined in the DTM01.Page 7 of 312500 E. KearneySpringfield, MO 65898

Segment: DTM Date/Time ReferenceLevel: Detail – ShipmentLoop: HLUsage: MandatoryMax Use: 1Purpose: To specify pertinent dates and timesData Element SummaryREF. DES. ID Name AttributesDTM01 374 Date/Time Qualifier M ID 3/3Code specifying type of date or time, or both date and time017 Scheduled DeliveryDTM02 373 Date M DT 8/8Date expressed as CCYYMMDDExpected Delivery Date (Estimated)Page 8 of 312500 E. KearneySpringfield, MO 65898

Segment: N1 NameLevel: Detail – ShipmentLoop: HLUsage: MandatoryMax Use: 1Purpose: To identify a party or type of organization, name, and codeData Element SummaryREF. DES. ID Name AttributesN101 98 Entity Identifier Code M ID 2/3Code identifying an organizational entity, a physical location, property or an individualST Ship To MSF Ship From MN103 66 Identification Code Qualifier M ID 1/2Code designating the system/method of code structure used for Identification Code (67)92 Assigned by Buyer or Buyer’s AgentN104 67 Identification Code M AN 2/80Code identifying a party or other code1. Bass Pro’s Ship To location number from the N104 in the 850(Corresponding with the ST qualifier)2. Vendor Number from the REF*IA in the 850(Corresponding with the SF qualifier)Page 9 of 312500 E. KearneySpringfield, MO 65898

Segment: HL Hierarchical LevelLevel: Detail – OrderLoop: HL Usage: Mandatory Max Use: 200000Usage: MandatoryMax Use: 1Purpose: To identify dependencies among and the content of hierarchically related groups of data segmentsData Element SummaryREF. DES. ID Name AttributesHL01 628 Hierarchical ID Number M AN 1/12A unique number assigned by the sender to identify a particular data segment in a hierarchicalstructureHL02 734 Hierarchical Parent ID Number M AN 1/12Identification number of the next higher hierarchical data segment that the data segment beingdescribed is subordinate toHL03 735 Hierarchical Level Code M AN 1/2Code defining the characteristic of a level in a hierarchical structureO OrderPage 10 of 312500 E. KearneySpringfield, MO 65898

Segment: PRF Purchase Order ReferenceLevel: Detail – OrderLoop: HLUsage: MandatoryMax Use: 1Purpose: To provide reference to a specific purchase orderData Element SummaryREF. DES. ID Name AttributesPRF01 324 Purchase Order Number M AN 1/22Identifying number for Purchase Order assigned by the orderer/purchaserNote: One occurrence per order loop.Bass Pro’s 6 digit Purchase Order numberPage 11 of 312500 E. KearneySpringfield, MO 65898

Segment: TD1 Carrier DetailsLevel: Detail – OrderLoop: HLUsage: Optional (Preferred)Max Use: 2Purpose: To provide reference to a specific purchase orderData Element SummaryREF. DES. ID Name AttributesTD101 103 Packaging Code O AN 3/5CTNPLTCartonsPalletsTD102 80 Lading Quantity C NO 1/7Number of Cartons or PalletsTD107 81 Weight C R 1/10Weight of the OrderTD108 355 Unit or Basis for Measurement Code C ID 2/2LBPoundExample:TD1*CTN*5*****150*LBThere are 5 cartons in this shipment and it weighs 150 pounds.Page 12 of 312500 E. KearneySpringfield, MO 65898

Segment: N1 NameLevel: Detail – OrderLoop: HLUsage: MandatoryMax Use: 1Purpose: To identify a party by type of organization, name and codeData Element SummaryREF. DES. ID Name AttributesN101 98 Entity Identifier Code M ID 2/3Code identifying an organizational entity, a physical location, property or an individualBY Buying PartyN103 66 Identification Code Qualifier M ID 1/2Code designating the system/method of code structure used for Identification Code(67)92 Assigned by Buyer or Buyer’s AgentN104 67 Identification Code M AN 2/80Code identifying a party or other codeBass Pro’s Store Number from the N104 in the 850Page 13 of 312500 E. KearneySpringfield, MO 65898

Segment: HL Hierarchical LevelLevel: Detail – PackLoop: HL Usage: Mandatory Max Use: 200000Usage: MandatoryMax Use: 1Purpose: To identify dependencies among and the content of hierarchically related groups of data segmentsData Element SummaryREF. DES. ID Name AttributesHL01 628 Hierarchical ID Number M AN 1/12A unique number assigned by the sender to identify a particular data segment in a hierarchicalstructureHL02 734 Hierarchical Parent ID Number M AN 1/12Identification number of the next higher hierarchical data segment that the data segment beingdescribed is subordinate toHL03 735 Hierarchical Level Code M ID 1/2Code defining the characteristic of a level in a hierarchical structureP PackNote: Mandatory if using pack level UCC-128 labels.Page 14 of 312500 E. KearneySpringfield, MO 65898

Segment: MAN Marks and NumbersLevel: Detail – PackLoop: HLUsage: ConditionalMax Use: >1Purpose: To indicate identifying marks and numbers for shipping containersData Element SummaryREF. DES. ID Name AttributesMAN01 88 Marks and Numbers Qualifier M ID 1/2Code specifying the application or source of Marks and Numbers (87)1. GM UCC/EAN-128 OThis is the twenty-character code.2. CP Carrier Tracking or Pro-Number ONote: Either the GM or the CP are mandatory. Send only one.MAN02 87 Marks and Numbers M AN 1/48Marks and numbers used to identify a shipment or parts if a shipment1. UCC-128 Code * www.uc-council.org O2. Carrier Tracking or Pro-Number OBass Pro Shops has a specific UCC-128 label format. Our label must be used.Page 15 of 312500 E. KearneySpringfield, MO 65898

Segment: HL Hierarchical LevelLevel: Detail – ItemLoop: HL Usage: Mandatory Max Use: 200000Usage: MandatoryMax Use: 1Purpose: To identify dependencies among and the content of hierarchically related groups of data segmentsData Element SummaryREF. DES. ID Name AttributesHL01 628 Hierarchical ID Number M AN 1/12A unique number assigned by the sender to identify a particular data segment in a hierarchicalstructureHL02 734 Hierarchical Parent ID Number M AN 1/12Identification number of the next higher hierarchical data segment that the data segment beingdescribed is subordinate toHL03 735 Hierarchical Level Code M ID 1/2Code defining the characteristic of a level in a hierarchical structureI ItemPage 16 of 312500 E. KearneySpringfield, MO 65898

Segment: LIN Item IdentificationLevel: Detail – ItemLoop: HLUsage: MandatoryMax Use: 1Purpose: To specify basic item identification dataData Element SummaryREF. DES. ID Name AttributesLIN02 235 Product/Service ID Qualifier M ID 2/2Code identifying the type/source of the descriptive number used in Product/Service ID(234)UP U.P.C. Consumer Package Code (1-5-5-1)LIN03 234 Product/Service ID M AN 1/48Identifying number for a product or serviceVendor UPCLIN04 235 Product/Service ID Qualifier O ID 2/2Code identifying the type/source of the descriptive number used in Product/Service ID(234)CH Country of Origin Code - Country the product is manufactured in.LIN05 234 Product/Service ID C AN 1/48Identifying number for a product or serviceTwo digit Country of Origin Code. See Appendix I**Optional for US orders.**Mandatory for Canadian orders.Page 17 of 312500 E. KearneySpringfield, MO 65898

Segment: SN1 Item DetailLevel: Detail - ItemLoop: HLUsage: MandatoryMax Use: 1Purpose: To specify line-item detail relative to shipmentData Element SummaryREF. DES. ID Name AttributesSN102 382 Number of Units Shipped M R 1/10Numeric value of units shipped in manufacturer’s shipping units for a line item or transaction setQuantity Shipped for ItemSN103 Unit or Basis for Measurement Code M ID 1/22Code specifying the units in which a value is being expressed, or manner in which a measurementhas been takenEA EachPage 18 of 312500 E. KearneySpringfield, MO 65898

Segment: CTT Transaction TotalsLevel: SummaryLoop: -----Usage: MandatoryMax Use: 1Purpose: To transmit a hash total for a specific element in the transaction setData Element SummaryREF. DES. ID Name AttributesCTT01 354 Number of HL segments M N0 1/6Number of HL segments present in the transaction setPage 19 of 312500 E. KearneySpringfield, MO 65898

SINGLE ORDER, PICK and PACK STRUCTUREThe following example depicts a single supplier order which contains 3 differentcartons. The first carton contains 2 different items (U.P.C.s). The first U.P.C. ispacked into 3 inner packs each containing 9 items, for a total of 27 units. The secondU.P.C. is packed into 3 inner packs each containing 7 items, for a total of 21 units.Therefore, the first carton contains 6 inner packs and a total of 48 units. The secondcarton is similar to the first with different U.P.C. and inner pack sizes. The thirdcarton contains 24 units of the same U.P.C. packed loose, i.e. no inner packs in thecarton.Single Order, Pick and Pack StructurePage 20 of 312500 E. KearneySpringfield, MO 65898

ExampleST*856*10210001µBSN*00*0323041*20040427*1511*0001µHL*1**SµTD5**2*UPSNµREF*BM*Bill of lading, Manifest No, PRO-Number or Master Tracking NumberµDTM*011*20040424µDTM*017*20040427µN1*ST**92*902SµN1*SF**92*208029µHL*2*1*OµPRF*445231µN1*BY**92*902SµHL*3*2*PµMAN*GM*00007881300001040095 or MAN*CP*UPS tracking numberµHL*4*3*IµLIN**UP*788130092217µSN1**12*EAµHL*5*3*IµLIN**UP*788130092224µSN1**24*EAµCTT*5µSE*26*10210001µPage 21 of 312500 E. KearneySpringfield, MO 65898

Appendix I:English country names and code elementsThis list states the country names (official short names in English) in alphabetical order as givenin ISO 3166-1 and the corresponding ISO 3166-1-alpha-2 code elements.AFGHANISTANAFÅLAND ISLANDSALBANIAALGERIAAMERICAN SAMOAANDORRAANGOLAANGUILLAANTARCTICAANTIGUA AND BARBUDAARGENTINAARMENIAARUBAAUSTRALIAAUSTRIAAZERBAIJANBAHAMASBAHRAINBANGLADESHBARBADOSBELARUSAXALDZASADAOAIAQAGARAMAWAUATAZBSBHBDBBBYPage 22 of 312500 E. KearneySpringfield, MO 65898

BELGIUMBELIZEBENINBERMUDABHUTANBOLIVIABOSNIA AND HERZEGOVINABOTSWANABOUVET ISLANDBRAZILBRITISH INDIAN OCEAN TERRITORYBRUNEI DARUSSALAMBULGARIABURKINA FASOBURUNDICAMBODIACAMEROONCANADACAPE VERDECAYMAN ISLANDSCENTRAL AFRICAN REPUBLICCHADCHILECHINACHRISTMAS ISLANDCOCOS (KEELING) ISLANDSBEBZBJBMBTBOBABWBVBRIOBNBGBFBIKHCMCACVKYCFTDCLCNCXCCPage 23 of 312500 E. KearneySpringfield, MO 65898

COLOMBIACOMOROSCONGOCONGO, THE DEMOCRATIC REPUBLIC OF THECOOK ISLANDSCOSTA RICACÔTE D'IVOIRECROATIACUBACYPRUSCZECH REPUBLICDENMARKDJIBOUTIDOMINICADOMINICAN REPUBLICECUADOREGYPTEL SALVADOREQUATORIAL GUINEAERITREAESTONIAETHIOPIAFALKLAND ISLANDS (MALVINAS)FAROE ISLANDSFIJIFINLANDCOKMCGCDCKCRCIHRCUCYCZDKDJDMDOECEGSVGQEREEETFKFOFJFIPage 24 of 312500 E. KearneySpringfield, MO 65898

INDIAINDONESIAIRAN, ISLAMIC REPUBLIC OFIRAQIRELANDISRAELITALYJAMAICAJAPANJORDANKAZAKHSTANKENYAKIRIBATIKOREA, DEMOCRATIC PEOPLE'S REPUBLIC OFKOREA, REPUBLIC OFKUWAITKYRGYZSTANLAO PEOPLE'S DEMOCRATIC REPUBLICLATVIALEBANONLESOTHOLIBERIALIBYAN ARAB JAMAHIRIYALIECHTENSTEINLITHUANIALUXEMBOURGINIDIRIQIEILITJMJPJOKZKEKIKPKRKWKGLALVLBLSLRLYLILTLUPage 26 of 312500 E. KearneySpringfield, MO 65898

MACAOMACEDONIA, THE FORMER YUGOSLAV REPUBLIC OFMADAGASCARMALAWIMALAYSIAMALDIVESMALIMALTAMARSHALL ISLANDSMARTINIQUEMAURITANIAMAURITIUSMAYOTTEMEXICOMICRONESIA, FEDERATED STATES OFMOLDOVA, REPUBLIC OFMONACOMONGOLIAMONTSERRATMOROCCOMOZAMBIQUEMYANMARNAMIBIANAURUNEPALNETHERLANDSMOMKMGMWMYMVMLMTMHMQMRMUYTMXFMMDMCMNMSMAMZMMNANRNPNLPage 27 of 312500 E. KearneySpringfield, MO 65898

NETHERLANDS ANTILLESNEW CALEDONIANEW ZEALANDNICARAGUANIGERNIGERIANIUENORFOLK ISLANDNORTHERN MARIANA ISLANDSNORWAYOMANPAKISTANPALAUPALESTINIAN TERRITORY, OCCUPIEDPANAMAPAPUA NEW GUINEAPARAGUAYPERUPHILIPPINESPITCAIRNPOLANDPORTUGALPUERTO RICOQATARRÉUNIONROMANIAANNCNZNINENGNUNFMPNOOMPKPWPSPAPGPYPEPHPNPLPTPRQAREROPage 28 of 312500 E. KearneySpringfield, MO 65898

RUSSIAN FEDERATIONRWANDASAINT HELENASAINT KITTS AND NEVISSAINT LUCIASAINT PIERRE AND MIQUELONSAINT VINCENT AND THE GRENADINESSAMOASAN MARINOSAO TOME AND PRINCIPESAUDI ARABIASENEGALSERBIA AND MONTENEGROSEYCHELLESSIERRA LEONESINGAPORESLOVAKIASLOVENIASOLOMON ISLANDSSOMALIASOUTH AFRICASOUTH GEORGIA AND THE SOUTH SANDWICH ISLANDSSPAINSRI LANKASUDANSURINAMERURWSHKNLCPMVCWSSMSTSASNCSSCSLSGSKSISBSOZAGSESLKSDSRPage 29 of 312500 E. KearneySpringfield, MO 65898

SVALBARD AND JAN MAYENSWAZILANDSWEDENSWITZERLANDSYRIAN ARAB REPUBLICTAIWAN, PROVINCE OF CHINATAJIKISTANTANZANIA, UNITED REPUBLIC OFTHAILANDTIMOR-LESTETOGOTOKELAUTONGATRINIDAD AND TOBAGOTUNISIATURKEYTURKMENISTANTURKS AND CAICOS ISLANDSTUVALUUGANDAUKRAINEUNITED ARAB EMIRATESUNITED KINGDOMUNITED STATESUNITED STATES MINOR OUTLYING ISLANDSURUGUAYSJSZSECHSYTWTJTZTHTLTGTKTOTTTNTRTMTCTVUGUAAEGBUSUMUYPage 30 of 312500 E. KearneySpringfield, MO 65898

UZBEKISTANVANUATUUZVUVatican City State see HOLY SEEVENEZUELAVIET NAMVIRGIN ISLANDS, BRITISHVIRGIN ISLANDS, U.S.WALLIS AND FUTUNAWESTERN SAHARAYEMENVEVNVGVIWFEHYEZaire see CONGO, THE DEMOCRATIC REPUBLIC OF THEZAMBIAZIMBABWEZMZWPage 31 of 312500 E. KearneySpringfield, MO 65898