Guidelines for Advisory Committees of the CTC - Canadian Tourism ...

No substitution of members, proxy or observers are allowed. Experts may be invited tomeetings, as appropriate, on an ad-hoc basis to further contribute to specific agendaitems.AttendanceMembers who do not attend two consecutive meetings may be requested to resign.Travel expensesMembership on all advisory committees is voluntary and committee members are notpaid for their time. Committee chairs in consultation with CTC Senior Management, ifnecessary, may offer reimbursement for members’ direct travel expenses to attend CTCcommittee or board meetings, or to attend industry meetings on behalf of the CTC.Process for NominationsMembers of the industry wishing to serve on a CTC Advisory Committee should indicatetheir interest to a CTC executive or the Corporate Secretary by sending a curriculumvitae describing experience, skills and competencies relevant to the committees, adescription of their organization and indicating their area of interest.Committee chairs may also seek out candidates from the industry. The committeechairs in consultation with the VP responsible for the program (s) appoint new membersafter determining that the candidate meets the criteria described above.Chairs will, at their semi-annual meetings, discuss the candidature of applicants withmembers of their committee.Succession Plan for MembershipThe Governance and Nominating Committee of the Board will review on a regular basisthe advisory committee structure and membership issues based on input from advisorycommittee chairs, vice-chairs and staff and report back to the Board. The Governanceand Nominating Committee will also review and make recommendations to the Boardregarding renewing the terms of advisory committee chairs.Upon appointment, new committee members and chairs will receive training on themandate and activities of the Board, committees and the Canadian TourismCommission.If any committee member has concerns with the performance of any other committeemember, including a committee chair, he/she should advise the Governance andNominating Committee Chair or the Corporate Secretary of the Board. The Governanceand Nominating Committee will then investigate the matter, make a decision and takeany appropriate action.If a committee member resigns from a committee, he/she should notify the CommitteeChair in writing.4