Planning a Presentation Theater Program - TCT

Guide to PLANNING APRESENTATION THEATER PROGRAM at tctFaculty InformationPresentation Theater programs generally havebetween two and four presenters including aprogram chair. The sponsoring company or itsorganizing agency is responsible for confirmingpresenters and communicating importantinformation about the Presentation Theaterprogram directly to the presenters.Utilizing TCT FacultyTCT faculty may be invited to speak at aPresentation Theater program, and there is nolimit to the number of TCT faculty included in asatellite symposium. The CardiovascularResearch Foundation will invoicePresentation Theater sponsors for onenight’s stay for each TCT faculty memberinvolved in the Presentation Theater,estimated at $350 per faculty (nightly rateplus taxes; this is an average cost andsubject to change).If a faculty member is scheduled to speak atseveral satellite symposia on the same day, thehousing cost will be equally divided amongsponsoring companies. Please note thathousing arrangements for TCT faculty are madeby the Cardiovascular Research Foundation.Presentation Theater sponsors will be invoicedfor the faculty member’s housing on or beforeJanuary 1, 2014, and payment must bereceived within 30 days of receipt of invoice.Utilizing Non-TCT FacultyWhile Presentation Theater program sponsorsare not required to use TCT faculty, CRF is notresponsible for any costs associated withnon-TCT faculty participation in a PresentationTheater program including, but not limited to,travel, housing, TCT registration fees,and incidentals.Faculty ConflictsThe Cardiovascular Research Foundationrequests that TCT faculty not commit toconflicting speaking engagements. Wheneverpossible, the Cardiovascular ResearchFoundation will notify the sponsoring companyor its organizing agency of any schedulingconflicts. However, the CardiovascularResearch Foundation is neither required to norresponsible for notifying sponsoring companiesor their organizing agencies of faculty conflictsor for resolving scheduling conflicts.HonorariaAlthough not mandatory, it is industry standardto pay honoraria to satellite symposiumpresenters. On average, satellite symposiumchairs are compensated $2,500 and otherpresenters are typically compensated $1,500for participation. Sponsoring companies arerequired to compensate presenters directly,regardless of whether the presenter is a TCTfaculty member.Speaker Ready RoomPresentation Theater presenters must visit theSpeaker Ready Room, located in the MosconeNorth Lobby, one day prior to the PresentationTheater Program to allow for sufficient time toreview slides. Speakers may not downloadtheir presentations in the PresentationTheater or use their own laptops.Please note the following presentation formatinstructions:• Microsoft Office PowerPoint (PPT and PPTXformats) with linked or embedded videoswill be accepted• Only fonts standard with Microsoft Office maybe used• All original video files, even if embedded,must be submitted• Videos must be saved in one folder;subfolders are not permittedThe Speaker Ready Room may be visited duringthe following hours:Speaker Ready Room HoursSaturday, October 263:00 pm-7:00 pmSunday, October 276:00 am-6:30 pmMonday, October 286:00 am-6:30 pmTuesday, October 296:00 am-6:30 pmWednesday, October 306:00 am-6:30 pmThursday, October 316:00 am-6:30 pmFriday, November 16:00 am-12:00 pmPlease note that if a presentation is notuploaded in Speaker Ready Room at leastthree hours (3) prior to the presentation time (orthe day before if you have one of the firstpresentations in the morning), the presentationmay not be properly recorded or included inany media distributed post show (eg, DVDs oronline distribution of the session’s content).Transcatheter Cardiovascular Therapeutics 20132