Individual Training and Supervision Plan - RUB Research School ...

Individual Training and Supervision Plan(ITSP)Medicine at Ruhr University Research SchoolGeneral InformationForename, Name ___________________________________________________________Title of PhD Thesis__________________________________________________________Section:Life SciencesThematic Priority (if applicable)_________________________________________________Start of PhD Thesis__________________________________________________________Expected Submission Date of PhD Thesis________________________________________Member of the Research School since___________________________________________First Supervisor_____________________________________________________________Second Supervisor__________________________________________________________Version 1.12.09 1

Letter of AcceptanceThe aim of the Research School is to support doctoral fellows as excellent independentscientists and responsible leaders-to-be. Therefore doctoral fellow and first and secondsupervisors are asked to agree upon training and supervision strategies documented in theIndividual Training and Supervision Plan. Training and supervision should be arranged in away to support the successful completion of the research project in an envisaged time-todegreeof 1 year (fulltime) * . The leading concept is always to foster the individual researchqualification and personal competences of the doctoral fellow to make a multitude ofpersonal career plans possible.The Individual Training and Supervision Plan is an agreement between the doctoral fellowand both supervisors providing a mutual understanding of the responsibilities of each partyfor training and supervision within the Research School. It outlines the research activitiesacknowledged within the structured research training programme, the supervision guidelinesdefined in the supervision agreement and documents the outcomes of research, training andsupervision activities in a yearly report that has to be submitted 12 months after theadmission to the Research School. If the doctoral fellow fulfils all requirements of theIndividual Training and Supervision Plan the fellowship of the Research School will bedocumented by a Research School Certificate added to the doctorate certificate.In detail the ITSP includes: Letter of Acceptance (page 2) Individual Training Plan (pages 3-5) Supervision Agreement (page 6) Yearly Report (page 8) Information about Research School Certificate (page 10)The acceptance of the Individual Training and Supervision Plan by the doctoral fellow andboth supervisors is mandatory for the official admission to the Research School. By signingthe Individual Training and Supervision Plan the doctoral fellow and both supervisorsacknowledge the qualification and supervision guidelines of the Research School outlined inthis document. The signed first and second pages have to be submitted as Letter ofAcceptance (originals) at least 4 weeks after the official admission to the Research School tothe Central Coordination Office (CCO) of the Research School. The second supervisor mustsign at the latest 3 months after admission.In case of all alterations concerning the Letter of Acceptance by one of the signing partnersan official statement has to be sent to the Dean of the Research School.The doctoral fellow and the supervisors are asked to participate in the evaluation of theResearch School. None of the data or comments in this evaluation will be released to anyonein a way that can associate them with fellows and supervisors personally.(Place, Date)_____________________ (Doctoral Fellow)_____________________(First Supervisor)__________________ (Second Supervisor)__________________* Fulltime means 100% of your working hours/research capacities are dedicated to your PhD project.Version 1.12.09 2

Individual Training PlanAimsThe Individual Training Plan documents the individual training strategy worked out by thedoctoral fellow and first (and second) supervisors combining in-depth disciplinary knowledgewith interdisciplinary perspectives to: support individual research interests enhance state-of-the-art research knowledge stimulate long-lasting openness for science across all disciplinesThe research-related training is realised by the faculty of medicine. The participation in thetwo seminar series in Molecular Medicine have to be documented before applying to theResearch School and should be added to the Training Plan. All activities of the sections areopen for all doctoral fellows. Training in generic skills is offered by the Research School.Formal Requirements of the structured research training programmeA minimum of 4 CP is required within 1 year in the following qualification areas: research-related training (2 CP) training in generic skills (1 CP) Science College or Section Day (1 CP)Credited activities are acknowledged on the basis of the European Credit Transfer System(ECTS), i.e. a workload of 30 h per CP.Organisational InformationPlease fill in the research activities which should be acknowledged within the structuredresearch training programme of the Research School in the Individual Training Plan (page 4).These training activities have to fulfil the requirements of the structured research trainingprogramme of the Research School (see “Notes for Guidance” of the Individual TrainingPlan).Please send a hard copy of your filled in Individual Training Plan (with added copies of yourcertificates of attendance or a link to conference programmes etc.) together with the YearlyReport to the CCO. To acknowledge your activities within the structured research trainingprogramme (with Credit Points) please send a digital copy of your Individual Training Plan tothe CCO in advance.The minimal requirements of the structured research training programme have to be fulfilledat least until the end of the 1-year research period.In case you fulfilled all requirements of the doctoral training programme Medicine at RuhrUniversity Research School please send a hard copy of the Individual Training Plan with alladditional certificates of attendance to the CCO. On request these can be documented in anattached supplement to the Research School Certificate.Version 1.12.09 3

Individual Training PlanCompleted courses of doctoral training programmeMedicine at Ruhr University Research SchoolBefore completing this form please read the notes for guidance on page 5.Name:LSRESEARCH-RELATED TRAINING (2 CP) Date Workload(hrs/days)CPTOTALGENERIC SKILLS (1 CP) Date Workload(hrs/days)CPTeaching obligationsTOTALSCIENCE COLLEGE OR SECTION DAY (1 CP) Date Workload(hrs/days)CPTOTALVersion 1.12.09 4

NOTES FOR GUIDANCEBefore completing this application form, please read the following information carefully. It willhelp you to organise your research activities according to the framework of the structuredresearch training programme of the Research School and helps us to credit your activitiesrespectively.RESEARCH-RELATED TRAINING (2 CP)You have to acquire 2 CP by taking part in the two seminar series offered by the faculty of medicinewithin the doctoral training programme.GENERIC SKILLS (1 CP)To support your communicative skills, the Research School organises high-level training courses tostrengthen your individual research competencies and support your integration into the scientificcommunity. Courses in generic skills are acknowledged in the following qualification areas: ScientificWriting, Scientific Presentation, Professional (Scientific) Communication, Teaching.SCIENCE COLLEGE OR SECTION DAYS (1 CP)You have to take part once in the Science College or the Section Days. You can decide together withyou supervisor if you would like to take part in the Science College (broad interdisciplinarity) or in theSection Days (section specific interdisciplinarity):The Science College brings together doctoral candidates from all disciplines in an inter- andtransdisciplinary discussion.The Section Day supports your networking activities within the section as well as across the sectionborders by giving you the opportunity to present your research results to other fellows of the ResearchSchool. You have to participate with abstract and poster.Please notice: Please indicate the kind of activities, title, date or semester, duration or hours per week (SWS) and –if applicable – official number (Nummer im Vorlesungsverzeichnis). Duration or hours per week aremeant to specify the time of attendance, not your individual hours of work. Activities can be acknowledged when they are realised on the level of PhD qualification (activitiesfrom Master study courses will not be acknowledged; for exceptions please contact the COO). You don’t have to fill in the column “CP”. Only in case you already acquired CP for your researchactivities by an existing structured doctoral training programme please indicate your “CP” here. Publications will not be recognised within the structured training programme of the Research School. Please avoid abbreviations.Version 1.12.09 5

Supervision AgreementSupervision should be realised as an ongoing scientific discussion and guidance to supportthe progress of the research project as well as the individual qualification of doctoral fellows.Supervision will take place according to the necessities of the project, the progress of thework and the qualification of the doctoral fellow.To ensure high-level research expertise each doctoral fellow is accompanied by a first andsecond supervisor. In the Research School every scientist who is entitled to supervise a PhDproject in accordance with the respective PhD regulations of the faculties or of otherinstitutions of the Ruhr University can take over the responsibility of being the first or secondsupervisor. The second supervisor has to be nominated at least 3 months after admission.The supervisors have not to be first or second reviewer of the research project.Doctoral fellow, first and second supervisors agree on the following guidelines to realise areliable and transparent supervision of an independent doctoral project within the ResearchSchool.First and second supervisors: support the doctoral fellow as early stage researcher offer regular supervisory guidance to facilitate the success of the research project envisage a time to degree of 1 year (fulltime) encourage the integration in the international scientific community by supportingparticipations in conferences, workshops, summer schools etc. support publication of research results support the activities of the doctoral fellow within the Research School point out the research code of conduct “Proposals for Safeguarding Good ScientificPractice” of the German Research Foundation (DFG)Doctoral Fellow: exchange with the supervisors and seek advice regularly realise the research project independently participate in conferences, summer schools etc. to discuss the research results within the(international) scientific community take actively part in the activities of the Research School follow the research code of conduct “Proposals for Safeguarding Good Scientific Practice”of the German Research Foundation (DFG)Depending on the different research cultures within the Research School, regular supervisioncan vary between daily feedback or longer feedback periods. The Research Schoolguidelines recommend at least two meetings between doctoral fellow and first and/or secondsupervisors per year. These meetings should provide a forum for a regular discussionbetween doctoral fellow and first and second supervisors about the research efforts withregard to overall aims, the envisaged time-to-degree and the doctoral qualification.In case of difficulties between doctoral fellow and first or second supervisors with thesupervision arrangements within the Research School doctoral fellows can contact theresponsible person within the CCO (ombudsperson).If supervision within the Research School is supposed to be dissolved one of the both partieshas to submit a written request to the Dean of the Research School. The doctoral fellow canmake an appointment for a new supervisory agreement within the next 3 months.Version 1.12.09 6

Yearly ReportAims12 months after the admission the doctoral fellow has to document the research efforts andactivities of the last 12 months in a yearly report. The yearly report is no detailed descriptionof the research project but a documentation of the outcomes and strategies of research,training and supervision. The yearly report should support a reliable and transparentcommunication between doctoral fellow and supervisors. It should ensure an ongoingdiscussion on research results and efforts to support the successful completion of the PhDproject in the envisaged time-to-degree of 1 year (fulltime).RequirementsThe Yearly Report has to be handed in by all fellows of the Research School. You can handin a Short Version or a Full Version:The SHORT VERSION can be handed in by doctoral fellows who regularly report on theirresearch results (incl. planned activities) by a written progress report (e.g. reports for grants,scholarships or supervision agreements of faculties) and/ or an oral presentation (in workinggroups, research collquia etc.) within the last 12 months. Please notice that the oralpresentation has to be documented by slides and/or a comprehensible text version (e.g.headwords, printed out graphs etc.). For the Short Version please activate the check-boxesand fill in the additional information.The FULL VERSION of the yearly report has to be handed in by doctoral fellows who do notregularly report on their research efforts by a written progress report (e.g. reports for grants,scholarships or supervision agreements of faculties) and/ or an oral presentation (in workinggroups, research colloquia etc.). In this case please fill in the respective part of the yearlyreport in full text or headwords. The full version should be precise enough to communicatethe contents clear and comprehensible between doctoral fellow and both supervisors. Twopages should not be exceeded.Only in case the requirements of the Individual Training and Supervision Plan will not befulfilled and the completion of your research project exceeds the envisaged time-to-degree of1 year (fulltime) the annual research reports will be examined by the Executive Board.Organisational InformationPlease send a copy of the yearly report 12 months after your admission to the ResearchSchool to the CCO signed by the doctoral fellow and first and second supervisors.Version 1.12.09 7

Yearly Report: Year_____Before completing this form please read the notes for guidance on page 9.STATE OF RESEARCH AFFAIRS AND OUTLOOKSHORT VERSIONwritten progress report / acceptedpresentation of research results (seminar, research colloquia etc.)date:date:FULL VERSIONMEETING THE ESTIMATED SCHEDULE OF YOUR RESEARCH PROJECTway ahead on schedule way behindEstimated completion of your research project (month, year):NON-CURRICULAR ACTIVITIES WITHIN THE RESEARCH SCHOOLDiscussion ClubOther ActivitiesNetwork MeetingsIndividual Training PlanSignatures: ____________ ____________ _______________Doctoral Fellow First Supervisor Second SupervisorVersion 1.12.09 8

NOTES FOR GUIDANCEThe notes for guidance will help to organise the yearly report in advance and prepare it incooperation between doctoral fellow and supervisors.Please fill in the current year in the headline of the Yearly Report and submit a report of thelast 12 months.ACTUAL STATE OF RESEARCH AFFAIRS AND OUTLOOK:SHORT VERSION: please activate the check boxes and fill in the additional information.FULL VERSION: Please sum up briefly the state of affairs concerning your research activities andresearch results of the last 12 months (are they matching with aims and timeline envisaged or didimportant deviations occur) and give an outlook on the planned activities in case you did not submityour doctoral thesis.MEETING THE ESTIMATED SCHEDULE OF YOUR RESEARCH PROJECT:SHORT VERSION AND FULL VERSION: please activate the respective check-box and indicate theestimated date for the completion of your research project.NON-CURRICULAR ACTIVITIES WITHIN THE RESEARCH SCHOOL:SHORT VERSION AND FULL VERSION: In case you organised and /or participated in one of the noncurricularactivities of the Research School (Discussion Club, Network Meetings) please indicate here.You have the possibility to sum up briefly your engagement within the RS (organisation of events,taking over notably responsibility)ENCLOSURE TO THE YEARLY REPORT SHORT VERSION AND FULL VERSION:• updated Individual Training PlanVersion 1.12.09 9

Research School CertificateAfter you fulfilled the requirements of the Individual Training and Supervision Plan you will beawarded a Research School Certificate. To document your successful participation in theResearch School you must have submitted: the signed Letter of Acceptance of the ITSP the Individual Training Plan documenting your successful participation in the structureddoctoral training programme (minimum of 4 CP) Yearly Report at least for your 1-year research timeBefore we formally hand over your certificate we kindly ask you to complete your submitteddocuments by: list of publications (published during your membership of the Research School) –please copy the records of your publications in the prepared list and send the file bymail to the CCO list of active conference participations (during your membership of the ResearchSchool) – please copy all your active conference participations in the prepared list andsend the file by mail to the CCO (in addition to the Individual Training Plan) hard copy of your doctorate certificateIf you do not fulfil the requirements of the Individual Training and Supervision Plan you willnot be awarded with the Research School Certificate.Version 1.12.09 10