Regular Board Meeting Minutes for June 12, 2012 - YouSeeMore

The Board of Library Trustees ofThe Fox Lake Public Library DistrictLake and McHenry Counties, IllinoisRegular Meeting—June 12, 2012MinutesThe Board of Library Trustees of the Fox Lake Public Library District, Lake andMcHenry Counties, Illinois, held a regular board meeting at 7:30 p.m. on June 12, 2012.The meeting was held in the board meeting room at the Fox Lake District Library, 255 E.Grand Avenue, Fox Lake, Illinois 60020 and was open to the public.CALL TO ORDER AND ROLL CALLThe meeting was called to order at 7:30 pm by Board President Germaine A.Patryn, who presided at the meeting. Present and answering roll call were Trustees Fatta,Isaacson, Patryn, Renaker, Swiss and Vanco. Absent was Trustee Genc. Also presentwere library director Harry J. Bork, Carrie Jourdan, and Fritz Nozime.PLEDGE OF ALLEGIANCEPresident Patryn led the meeting attendees in a recitation of the pledge ofallegiance to the United States flag.APPROVAL OF MINUTESTrustee Renaker moved that the minutes of the regular board meeting of May 8,2012 be approved as prepared by the board secretary. The motion was seconded byTrustee Vanco and passed on the following vote: AYE: 6 (six)—Trustees Fatta,Isaacson, Patryn, Renaker, Swiss and Vanco; NAY: 0 (none); ABSENT: 1 (one)—Trustee Genc; ABSTAINING: 0 (none).1

TREASURER’S REPORTSThe trustees discussed the current treasurer’s reports, which included a financialstatement for the month of May, 2012, a listing of checks for board approval, andadditional financial reports prepared by the library district’s accounting firm.Following discussion, Trustee Swiss moved that the treasurer’s reports beapproved as submitted. The motion was seconded by Trustee Isaacson and passed on thefollowing vote: AYE: 6 (six)—Trustees Fatta, Isaacson, Patryn, Renaker, Swiss andVanco; NAY: 0 (none); ABSENT: 1 (one)—Trustee Genc; ABSTAINING: 0 (none).COMMITTEE REPORTSThere were no committee reports.CORRESPONDENCEThe board had sent a note of thanks to Corda Murphy, director of the AIANortheast Illinois, for the permission granted by her organization to use the AmericanInstitute of Architects symbol and local chapter name on a prospective bronze plaque tobe placed by the Friends group in the library lobby, commemorating the DistinguishedBuilding Award presented to the Fox Lake District Library by the AIA local chapter.LIBRARIAN’S REPORTSLibrary director Bork presented a statistical report on library service usage andother topics.2

PUBLIC COMMENTMr. Fritz Nozime of Lake Villa, Illinois complimented the new library facility andstated his interest in becoming involved in the library by attending library boardmeetings.UNFINISHED BUSINESS (items for board action):a. Library building project (items for board action). The board discussed abuilding project topic under item b. of “unfinished business” (below).b. Proposal for modifications to library café room. Mr. Bork submittedproposals for modifications to the library café room that had been discussed at priorboard meetings.Following discussion, Trustee Renaker moved that the board accept the proposalof Daniel Eallonardo, Independent Construction Services, dated May 29, 2012, for theinstallation of crash rails in the library’s Internet café lounge and repainting of walls inthe café, west vestibule/lobby and hall in the amount of $6,501.00. The motion wasseconded by Trustee Patryn and carried on the following vote: 6 (six)—Trustees Fatta,Isaacson, Patryn, Renaker, Swiss and Vanco; NAY: 0 (none); ABSENT: 1 (one)—Trustee Genc; ABSTAINING: 0 (none).c. Development of library slogan. Without objection the board president tabledthis item to be considered at a future meeting with all trustees present.d. Policy on use of library café room. The board discussed several policiessuggested for public use of the library’s Internet café lounge.Following discussion, Trustee Vanco moved that policy statement #3, settingforth rules of conduct for the café room, be approved by the Board of Library Trusteesand posted in the café.The motion was seconded by Trustee Isaacson and passed on the following vote:AYE: (six)—Trustees Fatta, Isaacson, Patryn, Renaker, Swiss and Vanco; NAY: 0(none); ABSENT: 1 (one)—Trustee Genc; ABSTAINING: 0 (none).3

e. Establishment of fire lane at library main entrance. Following discussion,Trustee Swiss moved that a fire lane be established at the library’s main entrance, withappropriate striping and signage to be installed. The motion was seconded by TrusteeVanco and passed on the following vote: AYE: 6 (six)—Trustees Fatta, Isaacson,Patryn, Renaker, Swiss and Vanco; NAY: 0 (none); ABSENT: 1 (one)—TrusteeGenc; ABSTAINING: 0 (none).f. Lawn service for 2012 growing season. Library director Bork reported thatmaintenance staff will mow the lawn at the library during the current growing season,with a lawn service to be used for additional projects.NEW BUSINESSa. Election of library trustees—April 9, 2013. Three trusteeships on the Boardof Library Trustees of the Fox Lake Public Library District, Lake and McHenry Counties,Illinois, will be filled at the Illinois Consolidated General Election of April 9, 2013.Nomination papers will be available from the library district’s administrative office inSeptember of 2012.b. Appointment of deputy to library district Local Election Official.Following discussion, Trustee Swiss moved that library director Harry J. Bork beappointed to serve as her deputy in her role as Local Election Official for the Fox LakePublic Library District, Lake and McHenry Counties, Illinois in the Consolidated GeneralElection of April 9, 2012, with the appointment to continue indefinitely or until furtheraction of the board.The motion was seconded by Trustee Patryn and passed on the following vote:AYE: 6 (six)—Trustees Fatta, Isaacson, Patryn, Renaker, Swiss and Vanco; NAY: 0(none); ABSENT: 1 (one)—Trustee Genc; ABSTAINING: 0 (none).c. Passage and approval of Ordinance Adopting Prevailing Wage Rates.Following discussion, Trustee Renaker moved that the Board of Library Trustees pass,approve and record Ordinance No. 2001/2012-4 Ordinance Adopting Prevailing WageRates. The motion was seconded by Trustee Patryn and passed on the following vote:AYE: 6 (six)—Trustees Fatta, Isaacson, Patryn, Renaker, Swiss and Vanco; NAY: 0(none); ABSENT: 1 (one)—Trustee Genc; ABSTAINING: 0 (none).4

d. Passage and approval of Ordinance Setting Regular Meeting Dates.Following discussion, Trustee Isaacson moved that the Board of Library Trustees of theFox Lake Public Library District, Lake and McHenry Counties, Illinois pass, approveand record Ordinance No. 2011/2012-5 An Ordinance Setting the Schedule of RegularBoard Meeting Dates for the Fiscal Year 2012-2013. The motion was seconded byTrustee Vanco and passed on the following vote: AYE: 6 (six)—Trustee Fatta, Isaacson,Patryn, Renaker, Swiss and Vanco; NAY: 0 (none); ABSENT: 1 (one)—TrusteeGenc; ABSTAINING: 0 (none).e. Approval of participation in Illinois public library non-resident cardprogram and approval of annual non-resident card fee, FY2012/2013. Followingdiscussion, Trustee Renaker moved that:1. The Board of Library Trustees of the Fox Lake Public Library District, Lakeand McHenry Counties, Illinois authorize and approve participation bythe Fox Lake Public Library District, Lake and McHenry Counties, Illinoisin the Illinois public library state non-resident library card program, and2. That the board select the Illinois State Library’s “general mathematicalformula” for calculation of the Fox Lake District Library’s non-residentcard fee for the fiscal year July 1, 2012 through June 30, 2013, and3. That pursuant to the district’s calculation of a non-resident card fee forsaid fiscal year using the general mathematical formula, that fee be setat $250 for fiscal year July 1, 2012 through June 30, 2013.The motion was seconded by Trustee Isaacson and passed on the following vote:AYE: 6 (six)—Trustees Fatta, Isaacson, Patryn, Renaker, Swiss and Vanco; NAY: 0(none); ABSENT: 1 (one)—Trustee Genc; ABSTAINING: 0 (none).f. McHenry County clerk tax extension certificate for 2011. The Board ofLibrary Trustees reviewed and discussed this document.g. Illinois Library Association legislative advocacy in person propertyreplacement tax issue. The library district had received a letter from the IllinoisLibrary Association thanking the library for its annual organizational membership, andinforming us of its successful defeat of a legislative attempt to fund teacher pensionobligations from personal property replacement taxes of the state’s public bodies at large.5

h. Financial plan for the Fox Lake District Library. Library administrationwill develop a financial plan for board review, reflecting library district financial progressfor the five years following completion of new facility-related projects.i. Alternative to annual library board treasurer’s bond. The opportunity toprovide an alternative form of insurance is now available under Illinois law as areplacement for annual public library district treasurers’ bonds.j. Approval of policy on receipts for donated books and other items.Following discussion, Trustee Isaacson moved that the library district adopt the new formof receipt developed by library director Bork for donation of items to the library district,requiring the donor to provide any information on description, amount and value, etc. ofdonated items.The motion was seconded by Trustee Renaker and passed on the following vote:AYE: 6 (six)—Trustees Fatta, Isaacson, Patryn, Renaker, Swiss and Vanco; NAY: 0(none); ABSENT: 1 (one)—Trustee Genc; ABSTAINING: 0 (none).k. Migration to “L2” phase of the Library.Solution ILS module. Librarydirector Bork and technology manager Carrie L. Jourdan briefed the trustees on thesubject of an upgrade to the library’s current integrated library system, which managesbibliographic, patron and circulation information. The upgrade will allow library patronmanagement of their accounts from “smart phones” and other personal electronic devices.Following discussion, Trustee Swiss moved that the Board of Library Trusteesauthorize the upgrade to the L2 phase of the the Library.solution ILS module. Themotion was seconded by Trustee Patryn and passed on the following vote: AYE: 6(six)—Trustees Fatta, Isaacson, Patryn, Renaker, Swiss and Vanco; NAY: 0 (none);ABSENT: 1 (none)—Trustee Genc; ABSTAINING: 0 (none).l. Unveiling of AIA Distinguished Building Award plaque. The bronzecommemorative plaque to be donated to the library district by the Friends of the Library,marking the library building’s recent architectural award, will be delivered shortly. Anunveiling ceremony will be planned following installation of the plaque.m. Parking lot seal coating and striping. Following discussion, TrusteeIsaacson moved that the library district issue specifications and invite bids for the sealcoating and striping of the library parking lot and driveway areas, including the fire lanearea authorized by the board earlier in this meeting.6

The motion was seconded by Trustee Fatta and was approved on the followingvote: AYE: 6 (six)—Trustees Fatta, Isaacson, Patryn, Renaker, Swiss and Vanco;NAY: 0 (none); ABSENT: 1 (one)—Trustee Genc; ABSTAINING: 0 (none).n. Addition of library facility interior signage. Library director Borkdiscussed additional interior signage ordered by the library district pursuant to directivesin the district’s long range plan.o. Patron request for furniture addition. The trustees discussed a patronrequest that a table be added to the library’s periodical room. The consensus was thatthere was not sufficient room for a table in this space, and that items from the periodicalroom can be taken to tables elsewhere in the library.p. Policy regarding video loans to those under 18. The trustees discussed apatron complaint regarding the library district’s current policy of restricting unrated andnon G-rated DVD loans to those 18 and over. It was decided that the policy will stand.q. Business request for link to library website. Following discussion, it wasaffirmed that links to private businesses would not be placed on the library’s website.r. Friends of the Library meeting of May 22, 2012. As library district liaisonto the Friends group, Mr. Bork reported on the group’s meeting of May 22, 2012.s. Grant High School graduation day ceremony parking. Without notice,attendees of the Grant High School graduation ceremony used many parking spaces inthe library lot on Saturday, June 2, leaving library patrons and program attendees withoutspaces in which to park. The library district will take proactive steps to avoid a similarsituation in advance of the 2013 graduation ceremony.t. Library newsletter—summer, 2012. The trustees and Mr. Bork discussedprogram notices and other features in the recently mailed Footnotes, the quarterlynewsletter of the Fox Lake District Library.u. Increase in circulation desk petty cash fund for fines/fees, etc. Followingdiscussion, Trustee Renaker moved that effective July 1, 2012, the daily petty cash fundfor use at the circulation desk be raised by $50, from $45 to $95. The motion was7

seconded by Trustee Isaacson and passed on the following vote: AYE: 6 (six)—Trustees Fatta, Isaaacson, Patryn, Renaker, Swiss and Vanco; NAY: 0 (none);ABSENT: 1 (one)—Trustee Genc; ABSTAINING: 0 (none).ADJOURNMENTTrustee Isaacson moved that the meeting be adjourned. The motion wasseconded by Trustee Vancos and carried on the following vote: AYE: 6 (six)—TrusteesFatta, Isaacson, Patryn, Renaker, Swiss and Vanco; NAY: 0 (none); ABSENT: 1(one)—Trustee Genc; ABSTAINING: 0 (none).The meeting was adjourned by President Patryn at 8:36 p.m.Respectfully submitted,___________________________________Marie Swiss, Board SecretaryAPPROVED by the Board of Library Trustees of the Fox Lake Public Library District,Lake and McHenry Counties, Illinois, at their regular meeting of July 10, 2012:__________________________________Germaine A. PatrynPresident, The Board of Library Trustees ofThe Fox Lake Public Library District,Lake and McHenry Counties, Illinois8