Aquatic Centre and Extra Curricular Progrms Co-Ordinator

DANEBANK – An Anglican School for GirlsJOB DESCRIPTIONDanebank is a Christian School which aims to provide quality, affordable education thatwill equip girls for all aspects of life.JOB TITLE: Aquatic and Extra-Curricular Sports DATE: January 2011CoordinatorREPORTS TO: Director of Finance and Enrolments DEPT: Aquatic CentreAPPROVED BY: PrincipalSUPERVISES: Centre Administration,Swim School and Coaching staffPRINCIPALS’S SIGNATURE: ____________________________________________________________________________________________________________________________JOB SUMMARYThe Aquatic and Extra-Curricular Sports Coordinator oversees and co-ordinates swim schoolactivities both internal and external. They will supervise and assist office and swim school staff toconduct their duties to a high standard. The position is responsible for implementation ofprocedures and policies on all aspects concerning programs being undertaken in the AquaticCentre, Gymnasium and associated venues.APPOINTMENT TYPEFull time Term Time only (with some casual hours available in school holidays on agreement)REPORTING RELATIONSHIPSReports directly to the Director of Finance and Enrolments. Works in conjunction with the AquaticCentre Manager. Has direct communication Principal, Staff, Suppliers, Parents and Students asrequested by the Director of Finance and Enrolments to ensure efficient operation of the school.DUTIES & ESSENTIAL JOB FUNCTIONSOversight of the Swim School and Squad programs• including review/development of programs, training and supervision of staff to developskills and continually improve the standard of teaching.• Provide technical advice to staff on all aspects of the Squad and Learn To Swim programs.• Supervision of swim classes, swim school instructors, swim coaches, students and parentson a daily basis.

• Plan and conduct in house swimming workshops for the continued professionaldevelopment and education of swim school staff.• Continue professional development by attending swimming related courses andworkshops to stay current with new techniques, skills and ideas.• Orientation of new staff members including demonstration of the ‘Danebank SwimProgram’. Obtain and maintain the Austswim assessors certificate and conduct assessmentson new swim instructors as required.• Obtain and maintain pool lifeguard certificate for covering pool supervision andemergency response situations at the centre as required.• Supervise or organize supervision of the Aquatic Centre and Gymnasium on school openday each year.• Assess new and continuing students for appropriate class placement• Teach Learn to Swim or when required to from time to time.• Be available for swim coaching as a back up should coaches be absent from work on shortnotice.• Administer first aid as required.• Set up pool for appropriate activities and functions as required.• Report any broken equipment or pool maintenance issues that may require attention.• Manage or assist in any minor or major incidents that may occur at the centre.• Opening and locking of the Aquatic Centre as required.• Conducting pool tests as required.Supervise and assist swim school assistant with daily operational duties.• In conjunction with the Swim School Clerical Assistanto Liaise with students, parents and other family who attend the swim schoolto communicate information, answer questions, and promote the Centre andother Programso Maintain the swim school database and class rollso Production of term accountsooooCollection and receipt of paymentsProvide customer assistance for over the phone and over the counterenquiries regarding swim school, squad swimming and other extracurricular activities.Dispute resolution with parents and students who attend the swim school.Pick students up from school and escort to and from the Aquatic Centre asrequired.• Organizing swim school staff rosters, sourcing new staff as needed, fortnightly payrollinformation, payments etc.• Orientate and train new staff at the swim school as required, including child protectionscreening and supplying relevant swim school documentation and information.• Resolving swim school staff issues, including dispute resolutions.• Ordering of swim equipment as required to enhance learning outcomes, with reference tothe Director of Finance and Enrolments.• Ordering of swim school staff uniforms (as required).• Liaise with PDH/PE department and Prep with regards to organizing Prep Swimming.• Organizing bookings of outside groups using sporting facilities (St. George ChristianSchool for example)• Record keeping of swim school rolls and swim school documents.Develop new sporting programs using school facilitiesPage 2 of 4

• This may be during school holidays and before and after school for staff and students.Programs currently include Swimming, Gymnastics, Tennis, Dancing and Cheerleading forstudents and Fitball and Aqua Aerobics for staff• Liaise with extra subjects teachers and coaches regarding details for venue bookings andavailability, behavioral expectations, supervisory requirements, and safe usage ofequipment.• Issue invoices to extra subjects teachers and coaches on a term or semester basis and adviseSenior Accounts Assistant.• Documentation & production of procedures and policies for extra subjects and copies ofprocedures and policies given to extra subjects teachers and coaches.• Arrange staff sporting activities – fit ball, Aqua tone, etc, including organizing andpayment of instructors, booking of venue, , collecting and receipting of fees,• Danebank Water Polo Competition – convene competition and arrange draw inconsultation with the PDHPE Department.• Abide by the Danebank Code of Conduct at all times• Other matters as my be required from time to time to ensure the smooth running of theCentre and other programsQUALIFICATIONSREQUIRED• Experienced in swim school operations• A high level of administrative experience including proficiency in Microsoft Word andExcel• Customer service and cash handling experience• Excellent people skills• Problem solving skills• Attention to detailREQUIRED LICENSES/CERTIFICATIONS• First Aid Certificate• Austswim Certificate• CPR certificate (updated yearly)• Bronze, Silver or Gold Level Swim Coaches License• Austswim assessors certificate (preferred)• Pool Lifeguard certificate (preferred)PHYSICAL REQUIREMENTS/WORK ENVIRONMENTWork is varied and will require physical ability to carry out swim school activities, walking andsome carrying (up to 5 kilos).ACKNOWLEDGMENT FOR RECEIPT OF JOB DESCRIPTIONI have received a copy of the Job Description and have read and understand its contents.Page 3 of 4

_________________________________Employee Name (Please Print)__________________________Date_________________________________Employee Signature__________________________Date_________________________________Supervisor’s Signature__________________________DatePage 4 of 4