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Recruitment and Management Guide - International Cricket Council

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<strong>Recruitment</strong> <strong>and</strong><strong>Management</strong> <strong>Guide</strong>


PEPSI ICC Development Programme – <strong>Recruitment</strong> <strong>and</strong> <strong>Management</strong> <strong>Guide</strong>Table of Contents1. Introduction.......................................................................................................................................12. Planning to Employ2.1 What is the role?...................................................................................................................... 22.2 How much do we have to spend?.................................................................................... 32.3 What is the timeline?............................................................................................................ 33. The <strong>Recruitment</strong> Process3.1 The Job Description.................................................................................................................43.2 Advertise.....................................................................................................................................43.3 Short List <strong>and</strong> Interview....................................................................................................... 53.4 Offer <strong>and</strong> Appoint.................................................................................................................. 54. Managing New Staff4.1 Roles <strong>and</strong> Responsibilities...................................................................................................64.2 The H<strong>and</strong>over...........................................................................................................................64.3 Governance or <strong>Management</strong>?.......................................................................................... 75. Appendices5.1 Example Simple Organisational Chart...........................................................................85.2 Example Job Description.....................................................................................................85.3 Example Position Advertisement.................................................................................... 115.4 Example Interview Question Structure........................................................................125.5 Example Employee Contract Structure........................................................................ 145.6. Example List of Key Performance Indicators.............................................................17


PEPSI ICC Development Programme – <strong>Recruitment</strong> <strong>and</strong> <strong>Management</strong> <strong>Guide</strong>1. IntroductionFor any sporting body – be it local, national or international – moving from a largely volunteer based organisationto a professional management structure is a big step. It is, however, a step that needs to be taken if thatorganisation <strong>and</strong> the sport it represents is going to continually develop in the ever competitive leisure industry.A key factor in taking this step is having the resources available to do it. From 2009 many ICC Associate <strong>and</strong>Affiliate Members will for the first time have the financial capacity to begin the process of employing staff, or,significantly enhance their existing staffing structures.This is therefore an exciting time for our sport. The benefits of having paid staff are, however, not automatic.An important driver in taking this step successfully is the ability of volunteer administrations to h<strong>and</strong>over operational roles – that they may have been undertaking for years – in order to become overseers ofprofessional staff <strong>and</strong> to provide greater strategic direction to take their sport forward. In other words, to beginoperating like a Governing Board as opposed to an Operational Board.This change in role <strong>and</strong> governance can be difficult <strong>and</strong> therefore needs to be acknowledged at the beginning ofany staffing expansion.This short document aims to provide a very basic guide to Associate <strong>and</strong> Affiliate Members that may havelimited experience in recruiting <strong>and</strong> managing staff. It concentrates on three key areas:• Planning to Employ• The <strong>Recruitment</strong> Process• Managing New StaffIt is a key objective of the Pepsi ICC Development Program <strong>and</strong> its staff to work closely with all Members toassist them in recruiting, managing <strong>and</strong> retaining the right professionals for the right roles. Therefore, inaddition to using this document as a guide, please contact your ICC Regional Development Manager should yoube planning to recruit new staff <strong>and</strong> require any assistance in this regard.Best of luck,The Pepsi ICC Development Team1


PEPSI ICC Development Programme – <strong>Recruitment</strong> <strong>and</strong> <strong>Management</strong> <strong>Guide</strong>2. Planning to EmployThe first step in the employment process – as is required when beginning any major project – is to develop aplan. This will provide a sound foundation to ensure the right person can be employed in the right position forthe right reasons. There are some important questions that need to be considered when developing this plan.2.1 What is the role?The following should be considered when answering this question:Focus areas of the role.This should link back to the National <strong>Cricket</strong> Body’s (NCB) strategic plan <strong>and</strong> priorities <strong>and</strong> include:• What the person is being employed to do.• What benefits this role will provide to the organization (ie. why the person is being employed)Where the role fits.An organizational chart is important here to ‘map out’ the staffing structure of the NCB. This chart will also outline:• Where this employee fits in the organizations structure• Who this role reports to• Who reports to this roleA sample organisational chart is attached in Appendix 5.1.Working through this process will assist in underst<strong>and</strong>ing the skill set <strong>and</strong> experience required for the position,along with the job description that will need to be developed for the role. This information is critical beforeommencing the recruitment process.2


PEPSI ICC Development Programme – <strong>Recruitment</strong> <strong>and</strong> <strong>Management</strong> <strong>Guide</strong>2.2 How much do we have to spend?The all important budget, <strong>and</strong> remember, just like any other spend the NCB makes,employing staff is an investment in cricket’s future within the country.Decisions on priorities against other possible spends need to be made here, as does anunderst<strong>and</strong>ing of the ‘market rate’ for the type of person you are looking for. A balancebetween offering enough to attract quality c<strong>and</strong>idates <strong>and</strong> offering too much that will seeyour budget become ‘administration top heavy’ needs to be struck.The employment budget should include:• <strong>Recruitment</strong> costs• Employee Salary• Other employee benefits, possibly including pension, gratuity, medical insurance, bonuses, relocation costs(if applicable) etc.• Other employee costs to possibly be covered by the National <strong>Cricket</strong> Body in order for the employee toconduct their duties. For example computer, mobile phone, transport <strong>and</strong> travel costs.Don’t fall into the trap of only budgeting for the employee’s salary as the total cost to the business is going tobe more than that.Finally, before approving the budget, take one last reality check by remembering that this is an importantinvestment in cricket <strong>and</strong> therefore has to be maximized by getting the best possible c<strong>and</strong>idate that canbe afforded.2.3 What is the timeline?As a general rule, recruitment processes tend to take longer than planned, so be realistic when setting atimeline. Timelines can vary, largely depending on the seniority of the role, however, the following can be usedas a general guide:• 2-3 weeks for the role to be advertised• 1-3 weeks to short list c<strong>and</strong>idates <strong>and</strong> conduct interviews• 1-2 weeks to offer the role, agree terms <strong>and</strong> appointTherefore from the point of advertising the role to appointing the successful c<strong>and</strong>idate could take between 4 to8 weeks.Then, depending on the person’s notice period from their previous employer, it could take between another 2weeks to 2 months for your new employee to start.All in all, conducting a thorough recruitment process in order to ensure the right people are employed in theright positions for the right reasons can take as little as six weeks, but could also take several months.But don’t worry, the time <strong>and</strong> effort will be worth it!3


PEPSI ICC Development Programme – <strong>Recruitment</strong> <strong>and</strong> <strong>Management</strong> <strong>Guide</strong>3. The <strong>Recruitment</strong> ProcessOk, so we now have a role, a budget <strong>and</strong> a timeline. Next, the recruitment process.3.1 The Job DescriptionBy going through the process outline in 2.1 to underst<strong>and</strong> what the role is, you will already be a quite advancedin being able to prepare a job description. A sample job description structure is attached in Appendix 5.2, <strong>and</strong>should include the following:• Title of the position• Brief explanation of both the National <strong>Cricket</strong> Body <strong>and</strong> the role being recruited• The specific duties/responsibilities of the position• Reporting lines (for <strong>and</strong> to the position)• The skill set <strong>and</strong> experience required• Location of the position3.2 AdvertiseIn approaching the next phase of the recruitment process, a decision needs to be made on whether this will beoutsourced to a recruitment agency, conducted internally by the National <strong>Cricket</strong> Board or perhaps a mix of both.<strong>Recruitment</strong> agencies conduct a range of services which can include the development of job descriptions,coordination of the advertising process, vetting of CVs <strong>and</strong> short listing, conducting interviews <strong>and</strong> providingadvice on preferred c<strong>and</strong>idates. Some – in large sporting markets – are specialist in recruiting for sport jobs.Many however may not be <strong>and</strong> therefore may not necessarily fully underst<strong>and</strong> the needs of the position.Some points to consider here:• A recruitment agency will likely charge a fee. This may be a flat fee, or a percentage of the final salary paid.• If Members of your Board have limited skills <strong>and</strong> experience in conducting recruitment processes (or don’thave easy access to people that do), a recruitment agency may be a good option.• A recruitment agency may also be useful if the role is either very senior (i.e. CEO, General Manager) or thereis expected to be a lot of interest <strong>and</strong> therefore the work load to shortlist <strong>and</strong> conduct interviews may besignificant.Also consider your ICC Regional office as a source of support here given many Regional staff – <strong>and</strong> allRegional Development Managers – are experienced in conducting recruitment process. Regional staff are alsoindependent.If you decide to conduct the recruitment process internally <strong>and</strong> therefore need to advertise the post, you willneed to develop an advertisement. The advertisement will tend to be a shortened version of the job description,often 1 or 2 pages in length. A sample advertisement structure is attached in Appendix 5.3Providing an indication of the salary on offer is optional, however, always be sure to include a cut off date forapplications <strong>and</strong> the address (either email <strong>and</strong>/or postal) where applications have to be sent.In terms of then placing the advertisement, first <strong>and</strong> foremost, think about your target market <strong>and</strong> where theywill most likely be on the lookout for new jobs4


PEPSI ICC Development Programme – <strong>Recruitment</strong> <strong>and</strong> <strong>Management</strong> <strong>Guide</strong>Newspapers have tended to be the most regular medium to post a job advertisement. However, more <strong>and</strong> moreonline solutions (i.e. websites) are now being used. Industry newsletters, magazines <strong>and</strong> notice boards alsoprovide potential ways to reach your audience. The bottom line is to be creative.Regarding timing, be mindful of public holidays, school holiday <strong>and</strong> long weekends when setting the timeframefor advertising. Also consider the length of time you would like the position to be advertised. Three weeks isusually a pretty good guide.3.3 Short List <strong>and</strong> InterviewOnce the application period is closed, the role of selecting a short list of c<strong>and</strong>idates for interview begins.Work through the applications <strong>and</strong> CVs looking for c<strong>and</strong>idates with the skills <strong>and</strong> experiences required in thejob description. Depending on the number of applications, this might be a job for one or two people. Two peoplewill also be able to cross reference with each other to develop a more consolidated short list.Again depending on the number of c<strong>and</strong>idates, you may decide to conduct one or two rounds to interviews.Either way, more than 8 to 10 people would be a lot to interview <strong>and</strong> therefore anywhere between 4 <strong>and</strong> 8would be appropriate.Interviews may be either face to face or over the phone. To be fair to all c<strong>and</strong>idates, you should askpredominately the same list of questions initially, while more open discussion may take place after that.A sample interview question template in attached in Appendix 5.4.Questions should be based around finding out about the c<strong>and</strong>idates’ previous work experiences <strong>and</strong> whetherthey have the required skills to do the job. Finding out what the c<strong>and</strong>idates’ salary expectations are is important,as is underst<strong>and</strong>ing when they could begin the role.It is also important to give all c<strong>and</strong>idates an opportunity to ask their own questions about the role <strong>and</strong> theorganisation.If a second interview takes place – likely with only 2 or 3 c<strong>and</strong>idates – you may also ask the c<strong>and</strong>idates tocomplete a presentation on how they would approach the role if they were successful. Some discussion on thesalary for the position may also take place in the second interview.Once the interview process is complete you should be in a position to select the preferred c<strong>and</strong>idate. Beforemaking an offer, however, remember to conduct an independent reference check. This would involve speaking toreferees provided by the preferred c<strong>and</strong>idate.3.4 Offer <strong>and</strong> AppointIn offering the role to the preferred c<strong>and</strong>idate, formal notification of the salary along with all terms <strong>and</strong>conditions of the role should be provided. Some negotiation may take place at this point.Once agreement between both parties is confirmed, an official offer letter <strong>and</strong> contract of employment shouldbe supplied by the NCB for the new staff member to sign.It is often good practise to include a probation period in the contract of three or six months.A sample employee contract structure is attached in Appendix 5.5.Only once the contract has been signed should a public statement announcing the appointment be considered.5


PEPSI ICC Development Programme – <strong>Recruitment</strong> <strong>and</strong> <strong>Management</strong> <strong>Guide</strong>4. Managing New StaffWith the new staff member now appointed <strong>and</strong> in place, it is important this person receives the right amountof support <strong>and</strong> direction to complete their role.4.1 Roles <strong>and</strong> ResponsibilitiesNew staff should be given an underst<strong>and</strong>ing of the structure <strong>and</strong> objectives of the organisation, along withwhere they fit into these. Reporting lines are important – including who they are accountable to <strong>and</strong> who isaccountable to them – as are the key roles the staff member is responsible for.If the person’s role has defined Key Performance Indicator’s (KPIs)that they will be judged upon, these should be clearly outlined,while a well defined job description will also give new staff aclear indication of what is expected of them.It is good practice to appraise staff – against KPIs or otherperformance criteria – on a regular basis, <strong>and</strong> at least onceformally each year. Such performance management processescan link into salary reviews <strong>and</strong> will also ensure staff are beingmonitored against the roles <strong>and</strong> responsibilities they areemployed to fulfil.A list of example Key Performance Indicators is listed inAppendix 5.64.2 The H<strong>and</strong>overEnsuring new staff know what they have to do from a practical perspective when they begin their role maysound obvious, but it is sometimes overlooked.A key requirement in achieving this is the provision of a full h<strong>and</strong> over. This basically means the person (eitherpaid or volunteer) who was previously overseeing this role – or parts of it – meets with new staff members toupdate them on what they have done in the past <strong>and</strong> what activities are currently ongoing.This education process should also involve the h<strong>and</strong>over of all documentation <strong>and</strong> other information needed toensure a smooth transition takes place.Do not underestimate the value a good h<strong>and</strong>over has on the ability of new staff to ‘hit the ground running’ <strong>and</strong>begin producing results soon after they commence their role.6


PEPSI ICC Development Programme – <strong>Recruitment</strong> <strong>and</strong> <strong>Management</strong> <strong>Guide</strong>4.3 Governance or <strong>Management</strong>?Balancing the roles <strong>and</strong> responsibilities of a governing board compared to its paid staff can be difficult.This is especially pertinent if a governing board has not previously had paid staff reporting to it. In such cases– where a wholly volunteer structure has previously run the day to day activities of the NCB – h<strong>and</strong> over <strong>and</strong>delegation of tasks is a key requirement. This process needs to be carefully managed to ensure it happenssuccessfully.In line with 4.1, it is recommended that responsibilities of the Board <strong>and</strong> the staff reporting to it (i.e. the GeneralManager or CEO) are clearly defined <strong>and</strong> agreed.Such definition will probably need to be considered along with the constitutional requirements of the Board, itsTerms of Reference <strong>and</strong> the job description of the staff member concerned.7


PEPSI ICC Development Programme – <strong>Recruitment</strong> <strong>and</strong> <strong>Management</strong> <strong>Guide</strong>5. Appendices5.1 Example Sample Organisational Chart<strong>Cricket</strong> BoardChief ExecutiveOfficerAccountant/Book keeperDevelopmentOfficerNational Coach5.2 Example Job DescriptionJob Description : Chief Executive Officer, <strong>Cricket</strong> ‘ABC’Job Description• Lead <strong>Cricket</strong> ABC <strong>and</strong> prepare the future Development, Operational, Strategic <strong>and</strong> Business Plans for<strong>Cricket</strong> ABC Board (“the Board”) approval <strong>and</strong> manage the process of <strong>and</strong> day-to-day activities requiredto meet the <strong>Cricket</strong> ABC strategic plan <strong>and</strong> governance structure- there is a team in place – it needs aleader who is a team player.Accountability• The Chief Executive Officer will be a non executive member of the Board <strong>and</strong> will report to theChairman of <strong>Cricket</strong> ABC.Main Duties• The purpose of the job is to ensure the smooth transition in the management if <strong>Cricket</strong> ABC <strong>and</strong> to bethe final ‘cog’ in a new <strong>and</strong> effective organization. The CEO will develop detailed business <strong>and</strong> appropriateoperation plans following on from the Board’s strategic plan <strong>and</strong> internal governance structure <strong>and</strong> willreport on operational <strong>and</strong> financial performance. The following key duties will be necessary:General Administration• Oveall responsibility for the day to day administration <strong>and</strong> financial activities of <strong>Cricket</strong> ABC inconjunction with the Chief Operating Officer.• Ensure effective Corporate Governance of <strong>Cricket</strong> ABC.• Prepare annual business plan for Board approval.• Make recommendations <strong>and</strong> assist the Board in developing longer term strategies.• Promote <strong>and</strong> develop common goals <strong>and</strong> objectives with the <strong>Cricket</strong> Scotl<strong>and</strong> Districts, AreaDevelopment Groups <strong>and</strong> Clubs – foster links with clubs – seek as much inclusivety as possible.• Ensure the development of the youth programme by the Youth Development Officer.• Ensure Preparation of the Annual Report, administration <strong>and</strong> arrangements for the AnnualGeneral Meeting, Board <strong>and</strong> other general meetings8


PEPSI ICC Development Programme – <strong>Recruitment</strong> <strong>and</strong> <strong>Management</strong> <strong>Guide</strong><strong>Management</strong> of the Office <strong>and</strong> the support staff:• Responsibility for developing the organisation <strong>and</strong> leading the <strong>Management</strong> Team in meetingthe objectives set out in the strategic plan.• Undertake a staff appraisal <strong>and</strong> development programme.• Oversee the performance <strong>and</strong> conduct of all <strong>Cricket</strong> ABC professional staff.• Financial Administration:• Oversee <strong>and</strong> have overall responsibility for all <strong>Cricket</strong> ABC Finances.• Marketing <strong>and</strong> Communication:• Oversee <strong>and</strong> have overall responsibility for all <strong>Cricket</strong> ABC marketing activities in conjunctionwith Marketing Manager.• Attend <strong>and</strong> report to AGM <strong>and</strong> the Board meetings <strong>and</strong> others as required.• Promote political influence for the benefit of <strong>Cricket</strong> ABC.• Any other tasks deemed necessary to achieve strategic plan.Fund raising• Seek new funding streams from external partners both commercial <strong>and</strong> governmentalKey Deliverables• Identify <strong>and</strong> develop additional sponsorship <strong>and</strong> funding opportunities – ensure all funding that isavailable from government <strong>and</strong> sporting bodies as well as local authorities is obtained.• Promote <strong>Cricket</strong> ABC profile with ICC, sponsors, funders <strong>and</strong> key stakeholders including ABC Executive<strong>and</strong> Sport ABC.9


PEPSI ICC Development Programme – <strong>Recruitment</strong> <strong>and</strong> <strong>Management</strong> <strong>Guide</strong>Chief Executive OfficerC<strong>and</strong>idate SpecificationFACTORS ESSENTIAL DESIRABLEQualifications<strong>and</strong> AttainmentsWork <strong>and</strong> OtherExperienceSkillsDisposition<strong>and</strong> PersonalQualitiesHealthEducated to degree level or equivalent.Business administration or marketingqualification.Proven senior experience if running amultifunctional organization.Proven working knowledge of ICC/ECB/Sport Scotl<strong>and</strong> <strong>and</strong> local organizations.Sound knowledge of IT <strong>and</strong> computertechnology.Financial <strong>and</strong> commercial experience.Proven experience developing fundingopportunities <strong>and</strong> generating additionalincome.Proven capability for forward planning <strong>and</strong>budgetary control.Sound knowledge of IT <strong>and</strong> computertechnology.Good budget control.Ability to manage <strong>and</strong> self manage.Proven record of excellent relationshipbuilding.Ability to motivate <strong>and</strong> provide guidance<strong>and</strong> direction.Exercise judgment <strong>and</strong> make decisions.Good negotiation, leadership,communication <strong>and</strong> interpersonal skills.Good team leader <strong>and</strong> team player.Self motivation, energetic <strong>and</strong> enthusiastic.Ability to relate to players, coaches, seniorexecutives <strong>and</strong> administrators.Can use initiative flexibly.Has a ‘can do’ mentality.Satisfactory – pass a medicalExperience in related areas such as finance,commercial, sport management.Participation in cricket at high level withinternational contacts.Recent relevant work experience.Participation in high level cricket.Knowledge if working with voluntaryassistance.Familiar with evaluation methods.Marketing <strong>and</strong> communication.Interest in club <strong>and</strong> grassroots cricket.Transport Access to transport Car owner* Please note that copies of template job descriptions for other positions are available from the ICC.10


PEPSI ICC Development Programme – <strong>Recruitment</strong> <strong>and</strong> <strong>Management</strong> <strong>Guide</strong>5.3 Example Position Advertisement<strong>Cricket</strong> ABCPosition Title: Chief Executive OfficerReports to: Chairman of the BoardORGANISATIONAL OVERVIEWThe governing body for cricket in ABC is <strong>Cricket</strong> ABC which was formed in 19xx as the ABC <strong>Cricket</strong> Union,but re-structured in 20xx. The work of <strong>Cricket</strong> ABC includes the organization <strong>and</strong> administration of nationalrepresentative sides (senior <strong>and</strong> youth, men <strong>and</strong> women); the organisation of district/area cricket; theorganisation of national club cup competitions; the ABC National <strong>Cricket</strong> Leagues; a national coachingprogramme for elite squads <strong>and</strong> at grassroots level; coach education; advice to members on relevant issues; <strong>and</strong>generally developing <strong>and</strong> promoting the game in ABC. There are 150 cricket clubs affiliated to <strong>Cricket</strong> ABC, but intotal it is estimated that there are well over 250 clubs in ABC.<strong>Cricket</strong> ABC employs a team of ten staff.The Board of <strong>Cricket</strong> ABC recently undertook a strategic planning process. The goals of 2007 are:• Qualify for the World Cup in 20xx• Significantly increase income• Develop cricket in ABC• Become on e of the leading sporting organizations in ABCOVERVIEW OF THE ROLEThe main purpose of the job is to ensure the smooth transition in the management of <strong>Cricket</strong> ABC <strong>and</strong> tobe the final ‘cog’ in a new <strong>and</strong> effective organisation. The CEO will develop detailed business <strong>and</strong> appropriateoperation plans following on from the Board’s strategic plan <strong>and</strong> internal governance structure <strong>and</strong> will reporton operational <strong>and</strong> financial performance.The role will require a strategic thinker who has strong leadership <strong>and</strong> team building skills.The position is supported by sportABCAPPLICATION DETAILSTo apply, please submit a curriculum vitae <strong>and</strong> a covering letter detailing how your experience <strong>and</strong> skills meetthe main duties as detailed in the job description <strong>and</strong> c<strong>and</strong>idate specification attached.Applications should be returned no later than __________________ <strong>and</strong> marked for the attention of Mr Brown,Chairman, <strong>Cricket</strong> ABC at (address). Please mark <strong>and</strong> private <strong>and</strong> confidential.11


PEPSI ICC Development Programme – <strong>Recruitment</strong> <strong>and</strong> <strong>Management</strong> <strong>Guide</strong>5.4 Example Interview Question StructureInterview QuestionsSuggested Questions for <strong>Cricket</strong> ABC CEO Position1) Welcome & IntroductionIntroduce Interview Panel <strong>and</strong> XXX region / ABCGive an overview of the position:Key messages• Permanent F/T position (ongoing contract) based in XXX• 3 month probation period• Member Country staffing structure• General Manager based role within ABC• Key interactions• <strong>Cricket</strong> ABC Board• Clubs, teams <strong>and</strong> participants• Stakeholders, including media, government <strong>and</strong> sponsors• Semi- structured interview (taking notes & feel free to ask questions)2) C<strong>and</strong>idate QuestionsOpening Questionsa) Tell us about yourself <strong>and</strong> how would your employer / mentor describe you?Looking for 2 key things:• Professional qualities – employment background <strong>and</strong> area of expertise• Personal qualities – credibility, integrity, attention to detail <strong>and</strong> team player<strong>Management</strong> & Planningb) Tell us about your management style?c) In your own words, please tell us of your underst<strong>and</strong>ing of what type of responsibilities the GeneralManager for <strong>Cricket</strong> ABC should undertake?d) How do you measure your success?e) Can you provide us an example when you have used good planning to attain good results?Multi-Tasking / Timelinesf) How do you h<strong>and</strong>le working under pressure <strong>and</strong> meeting deadlines?Can you tell me of a situation that you encountered where you had to manage your time to meet a deadline?Negotiationg) Please provide an example of how you have used your business <strong>and</strong> stakeholder skills to negotiate asuccessful outcome?12


PEPSI ICC Development Programme – <strong>Recruitment</strong> <strong>and</strong> <strong>Management</strong> <strong>Guide</strong>5.5 Example Employee Contract StructureTERMS OF APPOINTMENT:(Name)(National <strong>Cricket</strong> Board)(Role)1. Commencement of AppointmentYour commencement date will be ?.2. ResponsibilityYou will report to (Manager / National <strong>Cricket</strong> Board)3. Term of EmploymentYou will be employed on a permanent, ongoing basis.A probation period of three (3) months will apply to this position, at which time the (Manager / Board) willreview your performance.4. DutiesA formal Position Description has been provided. The (National <strong>Cricket</strong> Body) reserves the right to vary yourposition, reporting lines <strong>and</strong> duties from time to time. You must perform the responsibilities <strong>and</strong> tasks that areassigned to you to the best of your ability, with all due care <strong>and</strong> diligence <strong>and</strong> in compliance with the directionsof (National <strong>Cricket</strong> Board).5. Performance <strong>and</strong> Salary ReviewsReviews of your performance will be conducted at least once a year, <strong>and</strong> these appraisals will be based on yourposition description <strong>and</strong> relevant performance st<strong>and</strong>ards <strong>and</strong> measures.A salary review will take place on or around ??? each year.6. RemunerationYour remuneration package will be ??? per annum. This package covers all aspects of your employment,including (superannuation/pension) guarantee contributions, (other items that are included in the package).Payment method & tax(The taxable salary component of your package will be paid two weeks in arrears, two weeks in advance <strong>and</strong>paid by the fifteenth of each month by electronic funds transfer to the bank account of your choice.7. Superannuation/Pension(Super conditions).You may elect to make extra contributions to superannuation <strong>and</strong> can do so by confirming salary sacrificearrangements with the Payroll Officer.8. Annual LeaveYou will be entitled to ??? days annual leave per year. Leave days will accumulate on a monthly basis. The use ofleave days prior to accumulation may be given at the discretion of ?????.14


PEPSI ICC Development Programme – <strong>Recruitment</strong> <strong>and</strong> <strong>Management</strong> <strong>Guide</strong>9. Sick LeaveYou will be entitled to ???? days for your first year of employment <strong>and</strong> ???? days paid sick leave for eachsubsequent year (if different to first year). Unused sick leave is accumulated, although you will not be entitled toany payment in lieu on termination of your employment. A medical certificate is required for absences of morethan two consecutive days.10. Professional St<strong>and</strong>ardsThe (National <strong>Cricket</strong> Board) considers it essential to uphold the highest professional st<strong>and</strong>ards in all mannersregarding conduct, attendance, appearance <strong>and</strong> communication.11. Hours of WorkThe st<strong>and</strong>ard business hours at (National <strong>Cricket</strong> Board) are 9am to 5:30pm on Monday to Friday with one hourfor lunch. You must use substantially all of your time <strong>and</strong> efforts to perform your duties during business hours<strong>and</strong> such additional time as necessary. Given the nature of the (National <strong>Cricket</strong> Board) <strong>and</strong> its core business of<strong>Cricket</strong>, from time to time employees may be required to work at special events. The requirement to occasionallywork additional hours has been considered in determining your remuneration.You must use all reasonable endeavours to avoid any situation where your interest may conflict with, or beinconsistent with, the interests of the (National <strong>Cricket</strong> Board). If such a situation arises, or may reasonably beexpected to arise, you must notify your Manager / National Board immediately.12. Laptop ComputerIn order to complete your role efficiently <strong>and</strong> effectively, the (National <strong>Cricket</strong> Body) will provide you with alaptop computer.13. Mobile PhoneIn order to complete your role efficiently <strong>and</strong> effectively, the (National <strong>Cricket</strong> Body) will provide you with amobile phone.14. Work Related Travel <strong>and</strong> ExpensesIt is expected that work related travel, domestically <strong>and</strong> internationally will take place within this role. Air travelin this regard will take place in economy class.All costs relating to this travel will be borne by (National <strong>Cricket</strong> Board).15. Days in LieuThe (National <strong>Cricket</strong> Board) Days in Lieu policy is outlined below:• One (1) day (weekends/public holidays) worked, equals one (1) day off in lieu entitlement accrued• Accrued days must be utilised within three (3) months• A maximum usage of one (1) accrued day in a row per week is allowed• A annual maximum of ten (12) days off in lieu is permitted16. Confidential InformationThe (National <strong>Cricket</strong> Board) professional st<strong>and</strong>ards include a policy of non-disclosure of confidentialinformation gained during employment with the (National <strong>Cricket</strong> Board). All records, documents <strong>and</strong> otherpapers, together with any copies or extracts thereof, made or acquired by you in the course of your employment,whether confidential or not, shall be the property of the (National <strong>Cricket</strong> Board) <strong>and</strong> must be returned to the(National <strong>Cricket</strong> Board) on the termination of your employment.“Confidential information” shall include all information which has been specifically designated as confidential15


PEPSI ICC Development Programme – <strong>Recruitment</strong> <strong>and</strong> <strong>Management</strong> <strong>Guide</strong>by the (National <strong>Cricket</strong> Board) <strong>and</strong> any information which relates to the commercial <strong>and</strong> financial activitiesof the (National <strong>Cricket</strong> Board), the unauthorised disclosure of which would embarrass, harm or prejudicethe (National <strong>Cricket</strong> Board). It does not extend to information already in the public domain unless suchinformation arrived there by unauthorised means.17. Termination of EmploymentYou may terminate your employment by giving the (National <strong>Cricket</strong> Board) at least one (1) month’s notice in writing.The (National <strong>Cricket</strong> Board) may terminate your employment without cause by giving you written noticeequivalent to one (1) month plus two (2) weeks notice for every completed year of service with the (National<strong>Cricket</strong> Board). The (National <strong>Cricket</strong> Board) may, at its discretion, elect to pay you in lieu of such notice.Your employment may be terminated immediately without notice or payment in lieu of notice in the event ofserious <strong>and</strong> wilful misconduct.On the date of termination, you must return to the (National <strong>Cricket</strong> Board) all property, documents,Confidential Information <strong>and</strong> items relating to the (National <strong>Cricket</strong> Board). This includes, but is not limitedto, equipment, papers, keys, reports, computers, software, documents <strong>and</strong> any other information, in any form,relating in any way to the (National <strong>Cricket</strong> Board).18. Governing LawThis agreement is governed by the laws of (Country / State) <strong>and</strong> we agree to submit to non-exclusivejurisdiction of the courts of (Country / State).19. PoliciesYou are required to act in accordance with all (National <strong>Cricket</strong> Board) policies as communicated to staff <strong>and</strong>varied from time to time by the (National <strong>Cricket</strong> Board) in accordance with its needs. In particular, but withoutlimitation, you should note that (National <strong>Cricket</strong> Board) staff are not permitted to bet on or in relation to cricket.20. Entire AgreementThis letter supersedes all previous agreements, arrangements <strong>and</strong> underst<strong>and</strong>ings.Subject to your acceptance of this offer, I welcome you to the (National <strong>Cricket</strong> Board) <strong>and</strong> am delighted thatyou are able to bring the skills, experience <strong>and</strong> enthusiasm necessary to play a vital role in the achievement ofthe (National <strong>Cricket</strong> Board) mission.If you have any questions concerning the position or any of the terms in this letter please do not hesitateto contact me. Otherwise, we would be grateful if you would sign <strong>and</strong> date this letter where indicated asconfirmation of your acceptance of the offer.Kind regards,Manager / President(National <strong>Cricket</strong> Board)I, (new employee), accept the offer of employment in accordance with the terms <strong>and</strong> conditions set out in theabove document.––––––––––––––––––––––––––––––––––––––––– ––––––––––––––––––––––––––––––––––––––Signed: (New Employee)Date:16


PEPSI ICC Development Programme – <strong>Recruitment</strong> <strong>and</strong> <strong>Management</strong> <strong>Guide</strong>5.6 Example List of Key Performance IndicatorsConfidentialABC Performance Plan 2009PART 1To be completed by the EmployeeNameJob TitleDepartmentName of ManagerDatePart 2Individual Objectives for 20xx (To be decided on between Employee <strong>and</strong> Line Manager)Taking into account Dept goals, formulate a number of individual objectives for 20xx. If the objective arises froma Training <strong>and</strong> Development need then please indicate in the relevant box. Some objectives may be set for 6months or less <strong>and</strong> will be reviewed mid-year along with the progress of longer objectives.ObjectiveKey PerformanceIndicatorsTarget to beachieved % ortangibleIs this aDevelopmentNeed?Target DateManage StaffImplement<strong>Management</strong>PolicyProvide assistanceto MembersImplementABC Policy17

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