Writing Business Letters – Grade Nine - ODE - Ohio Department of ...

Writing Business Letters – Grade NineAttachment CElements of a Business LetterHeading—Use the complete address (no abbreviations) of the sender as a returnaddress.Dateline—Date the letter (day, month and year), with no commas and no spacebetween the heading and the dateline.Inside Address—Use the correct name, title and address of the person to whomyou are writing; this name should match the name used in the greeting.Greeting—Use “Dear,” a courtesy title like Mr., Mrs. or Dr., and a colon.Body—Keep your letter between 2-6 paragraphs on average. Single space withinthe body paragraphs and double space between paragraphs. Block-form lines alltext on the left margin and does not require indentations of paragraphs.Closing—Use a friendly but professional ending like “Sincerely” or “Yours truly.”Follow your closing with a comma.Spacing—Leave three lines between the closing and your typed name in order tocreate a space in which to sign your name.Typed Name—Type your name on the fourth line after your closing.8