CP-122, Chapter 7 - PDO

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PART 2ELEMENTS OF THE HSEMANAGEMENT SYSTEM4/7 CHAPTER 7● The necessary expertise and experience in auditing practices and disciplines.● Specialist HSE or other technical expertise or support, if necessary, from a wider range of specialists.● The support and authority from management to procure the necessary information.In order to maintain independence and objectivity, the Audit Team Leader and the majority of theaudit team should not have a direct reporting line to the Principal Auditee. In addition, theminimum competency requirements of the Audit Team Leaders for Level 1 Audits are:● Completion of an EP 04 Technical Auditing course or equivalent.● Participation in one corporate HSE audit as a team member.● Job group 3 level or above, with a CEP of 2 or above.● Deemed to be competent to lead audits by the Corporate HSE Audit Advisor.2.2 Frequency of AuditAll business processes should be periodically audited, with the frequency and depth of HSEauditing being determined based on:● The level of risk for the activity.● How critical the process or activity is, in relation to PDO’s business objectives.● The contribution or potential contribution of the activity concerned to PDO’s overall HSEperformance.● The results of previous audits.All business processes activities and assets should be audited within the audit cycle. The auditcycle should not be longer than five years, as it is likely that major changes may have taken placeduring that time.2.3 Audit ToolsSIEP‘Auditkit’Auditkit contains a set of tools to aid an Audit Team Leader to conduct an audit.It includes sample slide presentations, questionnaires, templates andguidelines that can be customised and supplemented by the Audit Team Leaderto suit the individual audit requirements. Further guidance on conducting auditscan be found in EP 95 0130 Audit.HSEInspectionGuideGU 441 HSE Inspection Guide, contains checklists and tools for use in conductingHSE Inspections (e.g. Joint Management HSE Inspections)The Royal Dutch/Shell Group Risk Assessment Matrix document contains the WeaknessClassification Overlay which standardises the classification of identified weaknesses in termsequivalent to the SIEP Internal Audit Guidelines. This overlay is shown below and can be used toprioritise audit findings.CP 122 REV 4.0 HSE - MANAGEMENT SYSTEM MANUAL Embedding HSE into our business
AuditCHAPTER 7 5/7Weakness Classification OverlayIn prioritising audit findings the risk presented by failing controls can be plotted in this matrix.CONSEQUENCESSeverity People Assets Environment Reputation ANever heardof in E&Pindustry0 No healtheffect/injury1 Slight healtheffect/injury2 Minor healtheffect/injury3 Major healtheffect/injury4 PTD* or 1fatality5 MultiplefatalitiesNo damage No effect No impactSlight injury Slight effect Slight impactMinordamageLocaliseddamageMajordamageExtensivedamageMinor effectLocalisedeffectMajor effectMassiveeffectLimitedimpactConsiderableimpactNationalimpactInternationalimpactINCREASING LIKELIHOODLow RiskBHeard of inE&P industryMedium RiskCIncident hasoccurred inPDOHigh RiskDHappensseveral timesper year inPDOSerious RiskEHappensseveral timesper year in alocationPTD* = Permanent Disability2.4 Procedure for AuditACTIONRESPONSIBILITYDevelop HSE Audit Plan – Corporate HSE Audit (Level 1)Coordinate development and implementation of the Corporate HSE auditprogramme.Identify HSE audit units (i.e. assets, services and functions that have apotential to affect the Company’s HSE objectives).Assess the level of HSE risk of each audit unit.Decide the audit frequency for each audit unit, based on the level of HSErisk involved.Prepare a five-year Level 1 HSE audit programme based on the auditfrequencies decided above. Incorporate SIEP-led audits and ISO 14001certification audits into the programme.Incorporate the Level 1 HSE audit programme into the "Five Year IntegratedAudit Programme".Issue the "Five Year Integrated Audit Programme" annually.Develop HSE Audit Plan – Asset Level HSE Audit (Level2)Develop and implement an audit plan sufficient to provide assuranceregarding implementation of the HSE Management System at the Assetlevel. Include this audit plan in the Asset level HSE Plan.CSMCSMCSMCSMCSMIACFAMAsset ManagerHSE - MANAGEMENT SYSTEM MANUAL Embedding HSE into our business REV 4.0 CP 122
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CP-122, Chapter 7 - PDO

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