CP-122, Chapter 7 - PDO

PART 2ELEMENTS OF THE HSEMANAGEMENT SYSTEM6/7 CHAPTER 7Establish Terms of Reference (ToR)Prepare ToR for each Corporate HSE audit (Level 1).Prepare ToR for each Asset-level HSE audit (Level 2).Terms of Reference (ToR) for each HSE audit shall be prepared, and agreementsought from the Principal Auditee. As a minimum the ToR shall specify:- The audit objective(s).- The scope of the audit.- Timing and duration of the audit.- Composition of the audit team.- Name and position of the Principal Auditee(the Principal Auditee for Level 2 audits is the Asset Manager).- The audit methodology.Perform HSE AuditsCoordinate the audit activities and assign tasks to audit team members.As a minimum the points listed below shall be covered during the auditalthough their sequence may vary:- Familiarise the audit team with the facility and/or activities.- Review documentation.- Conduct opening presentation if required.- Conduct interviews.- Visit facilities/activities if required.- Formulate audit findings and recommendations and draft the audit report.- Conduct final presentation.- Finalise audit report (refer to EP 95-0130 Audit, for guidance onconducting audits).Prepare Audit ReportAs a minimum the audit report shall contain:- Terms of Reference.- Audit Findings.- Recommendations (if applicable).- Audit Opinion.Distribute Audit ReportFor Level 1 HSE audits, distribute the audit report to:- The IAC, via CSM.- The Principal Auditee.- The Principal Auditee’s line supervisor.- The audit team members.For Level 2 HSE audits, consult with the Principal Auditee (Asset Manager)to determine the audit report distribution list.Follow Up Level 1 AuditRetain and archive corporate HSE audit reports.Ensure audit recommendations are recorded in PDOTRACK (a computerbased system for tracking audit actions).- Seek and agree action parties and target completion dates for allrecommended actions resulting from HSE audits.- Assign a Follow-up Coordinator.CSMAsset ManagerCSM/Asset ManagerAudit Team LeaderAudit Team LeaderCSMAudit Team LeaderCSMPrincipal AuditeePrincipal AuditeeCP 122 REV 4.0 HSE - MANAGEMENT SYSTEM MANUAL Embedding HSE into our business