Segment HL Hierarchical Level - Kmart Supplier

SEGMENT EXAMPLEI S A *0 0 * * 0 0 * *Z Z * 9 3 0 0 1 0 0 1 2 3 4 5 8 * Z Z * 9 3 1 3 9 3 8 0 0 0 6 7 9*9 0 1 0 2 3 *1 0 2 5* U * 0 0 2 0 0 * 0 0 0 0 0 0 0 8 9 * 0 * P *>Electronic Advance Ship Note Last Updated 28 th March 2001 Page 6

Segment GSFunctional group headerLevelReq DesGroupMandatoryMax Use 01Loop_____________________FLD#ELEMENT NAMEDICTNUMTYPEMINLENMAXLENREQCODES & COMMENTS01 FUNCTIONAL ID 479 ID 2 2 M Code identifying a group of application relatedtransaction sets.SH (856) = Shipment header for an ASN02 APPLICATIONSENDER’SCODE03 APPLICATIONSRECEIVER’SCODE04 DATAINTERCHANGEDATE05 DATAINTERCHANGETIME06 DATAINTERCHANGECONTROL142 ID 2 12 M Code Identifying party sending transmission.This is the supplier’s EDI address (12 characters)A unique code to identify the sender. This isusually the same as the code used in ISA06. Itcould be used to define sub organisations, iecompanies of a corporation, departments etc. Thetrading partners must agree on the codes.124 ID 2 12 M Code identifying party receiving transmission.This is usually the same as the code used inISA08. It could be used to define suborganisations, ie companies or a corporation,departments etc. The trading partners must agreeon the codes.29 DT 6 6 M Date GE segment generated (YYMMDD).Date sender generated a functional group oftransaction sets.The date the group was created in the sender’ssystem; submit date.30 TM 4 4 M (HHMM) expressed in 24 hour clock time when thesender generated.The time the group was created in the sender’ssystem; submit time.28 N 1 9 M Assigned number originated and maintained by thesender.The number assigned by the sender must beunique within each trading partner. The tradingpartner at the group level is defined by theapplication receiver code (GS03). The uniquenessmust be maintained until such time that a functionalacknowledgment is received for that group.Electronic Advance Ship Note Last Updated 28 th March 2001 Page 7

Segment GSFunctional group header cont’d07 RESPONSIBLEAGENCY CODE455 ID 1 2 M Code used in conjunction with the version dataelement to identify the issuer of the standard.X Accredited Standards Committee X12.08 VERSION 480 ID 1 12 M The version code is used in conjunction with theFunctional Identifier to specify an exact version ofand EDI standard. Format of the version is ...Position Content1-3 Major version number4-6 Release level of version7-12 Industry or trade assoc ID(optionally assigned by user)Version/release number is the Version and releaseof the transaction sets within the group. This is notthe same as the version number in the ISAsegment.003020-ANSI X12 version 3, release2.NOTEThe purpose of this segment is to indicate the beginning of a functional group and to providecontrol information.SEGMENT EXAMPLEGS*SH*930010012345*EQ856*970429*1656*304*X*003020Electronic Advance Ship Note Last Updated 28 th March 2001 Page 8

Segment STTransaction set headerLevelReq DesHeaderMandatoryMax Use 01Loop_____________________FLD#ELEMENT NAMEDICTNUMTYPEMINLENMAXLENREQCODES & COMMENTS01 TRANSACTIONSET IDENTIFIERCODE02 TRANSACTIONSET CONTROLNUMBER143 ID 3 3 M Code uniquely identifying a transaction set.856X12 Advance Ship NoteThe transaction set identifier (ST01) is intended foruse by the translation routines of the interchangepartners to select the appropriate transaction setdefinition, for example, 810 selects the invoicetransaction set.329 AN 4 9 M Generated by the Supplier.Identifying control number assigned by theoriginator for a transaction set.The number is sequentially assigned, by thesender, starting with one within each functionalgroup. For each functional group the firsttransaction set control number will be 0001 andincremented by one for each additional transactionset within the group.NOTEThe purpose of this segment is to indicate the start of a transaction set and to assign a controlnumber.SEGMENT EXAMPLEST*856*0001Electronic Advance Ship Note Last Updated 28 th March 2001 Page 9

Segment SETransaction set trailerLevelReq DesSummaryMandatoryMax Use 01Loop_____________________FLD#ELEMENT NAMEDICTNUMTYPEMINLENMAXLENREQCODES & COMMENTS01 NUMBER OFINCLUDEDSEGMENTS02 TRANSACTIONSET CONTROLNUMBER96 N 1 6 M Generated by the supplier.Total number of segments included in a transactionset including ST and SE segments.329 AN 4 9 M Identifying control number assigned by theoriginator for a transaction set.This must be the same number as in the STsegment (ST02) for the transaction set.NOTESThe purpose of this segment is to indicate the end of the transaction set and provide the count ofthe transmitted segments (including the beginning (ST) and ending (SE) segments).SE is the last segment of each transaction set.SEGMENT EXAMPLESE*3*0001Electronic Advance Ship Note Last Updated 28 th March 2001 Page 10

Segment GEGroup control trailerLevelReq DesGroupMandatoryMax Use 01Loop_____________________FLD#ELEMENT NAMEDICTNUMTYPEMINLENMAXLENREQCODES & COMMENTS01 NUMBER OFTRANSACTIONSETS02 GROUPCONTROLNUMBER97 N 1 6 M Generated by the Supplier.Total number of transaction sets included in thefunctional group or interchange (transmission)group terminated by the trailer containing this dataelement.The count of ST segments within the group.28 N 1 9 M Generated by the Supplier.Assigned numbers originated and maintained bythe sender.Must be the same number as in the GS segment(GS06) for the group.NOTESThe purpose of this segment is to indicate the end of a functional group and to provide controlinformation.The use of identical data interchange control numbers in the associated functional group headerand trailer is designed to maximise functional group integrity. The control number is the sameas that used in the corresponding header.SEGMENT EXAMPLEGE*5*952Electronic Advance Ship Note Last Updated 28 th March 2001 Page 11

Segment IEAInterchange control trailerLevelReq DesEnvelopeMandatoryMax Use 01Loop_____________________FLD#ELEMENT NAMEDICTNUMTYPEMINLENMAXLENREQCODES & COMMENTS01 NUMBER OFINCLUDEDGROUPS02 INTERCHANGECONTROLNUMBER116 N 1 5 M Generated by the Supplier.A count of the number of functional groups includedin a transmission.The count of GS segments within the transmission.112 N 9 9 M Generated by the Supplier.This number uniquely identifies the interchangedata to the sender. It is assigned by the sender.Together with the sender, receiver and all thirdparties be able to maintain an audit trail ofinterchange using this number.Must be the same number as in the ISA segment(ISA13) for the transmission.NOTESThe purpose of this segment is to define the end of an interchange of one or more functionalgroups and interchange related control segments.The interchange control number in this trailer must match the value in the same data element inthe corresponding interchange control header.The value of the data element separator represented by and the data segment terminatorrepresented by are set by the interchange control header ISA for this interchange.SEGMENT EXAMPLEIEA*1*000000789Electronic Advance Ship Note Last Updated 28 th March 2001 Page 12

Segments processed by Coles Myer LtdMANDATORY = Mandatory for the ANSI X12 standardREQUIRED = Required by Coles Myer LtdOPTIONAL = OptionalCONDITIONAL = Required under certain conditionsST TRANSACTION SET HEADER MANDATORYBSN BEGINNING SEGMENT FOR SHIP NOTE MANDATORYHL HIERARCHICAL LEVEL - SHIPMENT LEVEL DATA START MANDATORYPO4 ITEM PHYSICAL DETAILS CONDITIONALTD1 CARRIER DETAILS (QUANTITY AND WEIGHT) REQUIREDREF REFERENCE NUMBERS OPTIONALMAN MARKS AND NUMBERS CONDITIONALDTM DATE/TIME REFERENCE REQUIREDFOB F.O.B RELATED INSTRUCTIONS CONDITIONALNl NAME REQUIREDHL HIERARCHICAL LEVEL - ORDER LEVEL DATA START MANDATORYPRF PURCHASE ORDER REFERENCE REQUIREDTD1 CARRIER DETAILS (QUANTITY AND WEIGHT) REQUIREDTD5 CARRIER DETAILS (ROUTING SEQUENCE/TRANSIT TIME) REQUIREDREF REFERENCE NUMBERS OPTIONALNl NAME REQUIREDHL HIERARCHICAL LEVEL - TARE ( PALLET ) LEVEL DATA START OPTIONALTD1 CARRIER DETAILS (QUANTITY AND WEIGHT) CONDITIONALMAN MARKS AND NUMBERS CONDITIONALHL HIERARCHICAL LEVEL - PACK ( CARTON ) LEVEL DATA START OPTIONALSLN SUBLINE ITEM DETAILS CONDITIONALPO4 ITEM PHYSICAL DETAILS CONDITIONALMAN MARKS AND NUMBERS CONDITIONALHL HIERARCHICAL LEVEL - ITEM LEVEL DATA START MANDATORYLIN ITEM IDENTIFICATION REQUIREDSN1 ITEM DETAIL (SHIPMENT) REQUIREDPO4 ITEM PHYSICAL DETAILS CONDITIONALTD5 CARRIER DETAILS (ROUTING SEQUENCE/TRANSIT TIME) REQUIREDDTM DATE/TIME REFERENCE CONDITIONALCTT TRANSACTION TOTALS MANDATORYSE TRANSACTION SET TRAILER MANDATORYElectronic Advance Ship Note Last Updated 28 th March 2001 Page 14

Segment STTransaction set headerFLD ELEMENT NAME DICT MIN MAX CODES &# NUM TYPE LEN LEN REQ COMMENTS01 TRANSACTION SET IDENTIFIER CODE 0143 ID 3 3 M 856(X12.1 Ship Note Manifest)02 TRANSACTION SET CONTROL NUMBER 0329 AN 4 9 M Identifying control numberassigned by originator for atransaction setSEGMENT EXAMPLEST * 856 * 0001856 indicates the transaction set. 0001 is the control numberElectronic Advance Ship Note Last Updated 28 th March 2001 Page 15

Segment BSNBeginning Segment for Ship Notice(document number and date)Segment Usage – MandatoryFLD ELEMENT NAME DICT MIN MAX CODES &# NUM TYPE LEN LEN REQ COMMENTS01 TRANSACTION SET PURPOSE CODE 0353 ID 02 02 M ‘00’ Original‘07’ Dup02 SHIPMENT IDENTIFICATION 0396 AN 02 30 M Unique control number03 DATE 0373 DT 06 06 M YYMMDD Ship Note date04 TIME 0337 TM 04 06 M HHMMSS Ship Note time05 HIERARCHICAL STRUCTURE CODE 1005 ID 04 04 O ‘0001’ Pick & Pack‘0002’ Standard Carton Pack(Future use only)Ommitted for No Pack(Future use only)NOTESBSN02 is a unique control number assigned by the supplier to identify the shipment.The BSN02 is generally referred to as the “ASN NUMBER ” which will be referenced byCML Brands in all payment related transactions (Recipient Created Tax Invoice &Remittance Advice). The ASN no. should be limited to no more than 10 characters as CMLsystems cannot handle a larger field size.The Advance Ship Note supports two distinct hierarchical packing structures.Use code 0001 in BSN05 for merchandise packed by store (picked and packed).The Advance Ship Note will have the structure ...Shipment levelOrder levelTare levelPack (carton) levelItem levelUse code 0002 in BSN05 for merchandise in standard cartons (standard pack).Please Note: This structure is not currently supported by CML.The Advance Ship Note will have the structure:-Shipment levelOrder levelItem levelTare LevelPack (carton) levelWhere no packing levels are appropriate then omit the BSN05 elementPlease Note: This structure is not currently supported by CML.Electronic Advance Ship Note Last Updated 28 th March 2001 Page 16

SEGMENT EXAMPLEBSN*00*12345*980713*111559*000100 indicates that tis is the original transaction set.12345 is the ship notice number980713 is the transaction date111559 is the transaction time0001 indicates that the structure is Pick & PackElectronic Advance Ship Note Last Updated 28 th March 2001 Page 17

Segment HLHierarchical level(Shipment level data start)Segment Usage – MandatoryFLD ELEMENT NAME DICT MIN MAX CODES &# NUM TYPE LEN LEN REQ COMMENTS01 HIERARCHICAL ID NUMBER 0628 AN 01 12 M ‘1’02 HIERARCHICAL PARENT ID NUMBER 0734 AN 0l 12 U Not used03 HIERARCHICAL LEVEL CODE 0735 ID 0l 02 M 'S’ '04 HIERARCHICAL CHILD CODE 0736 ID 0l 0l U Not usedNOTESThe HL segment is used to identify levels of detail information using a hierarchical structure.HL01 shall contain a unique number for each occurrence of the HL segment within the transactionset. The value assigned to the first HL segment will be 1, and is incremented by one for eachsubsequent HL segment within the transaction set.HL02 identifies the hierarchical ID of the HL segment which it is subordinate to (child of).HL02 will be omitted for the first HL segment of the transaction set, since it has no parent.HL03 indicates the application context of the series of segments following the current HL segmentup to the next occurrence of an HL segment, or the CTT segment, e.g., Shipment, Order, Pack, Tareand Item.SEGMENT EXAMPLEHL*1**S1 indicates this is the first occurrence of the HL segmentS indicates that the hierarchical segment is ShipmentElectronic Advance Ship Note Last Updated 28 th March 2001 Page 18

Segment PO4Item Physical Details(Shipment level)Segment Usage – Conditional (Required when F.O.B is used)FLD ELEMENT NAME DICT MIN MAX CODES &# NUM TYPE LEN LEN REQ COMMENTS01 PACK 0356 N0 01 06 U Not used02 SIZE 0357 R 01 08 U Not used03 UNIT OF MEASURE CODE 0355 ID 02 02 U Not used04 PACKAGING CODE 0103 ID 05 05 U Not used05 WEIGHT QUALIFIER 0187 ID 01 02 U Not used06 GROSS WEIGHT PER PACK 0384 R 01 09 U Not used07 UNIT OF MEASURE CODE 0355 ID 02 02 U Not used08 GROSS VOLUME PER PACK 0385 R 01 09 O Numeric (value of grossvolume)09 UNIT OF MEASURE CODE 0355 ID 02 02 C CR=Cubic meter10 LENGTH 0082 R 01 08 U Not used11 WIDTH 0189 R 01 08 U Not used12 HEIGHT 0065 R 01 08 U Not used13 UNIT OF MEASUREMENT CODE 0355 ID 02 02 U Not usedNOTEThis segment, at the shipment level, is only used to specify the volume or cube of the entireshipment.SEGMENT EXAMPLEP04 ********10*CRThis shipment is for 10 Cubic MetersElectronic Advance Ship Note Last Updated 28 th March 2001 Page 19

Segment TD1Carrier Details (Quantity and Weight)(Shipment level)Segment Usage – RequiredFLD ELEMENT NAME DICT MIN MAX CODES &# NUM TYPE LEN LEN REQ COMMENTS01 PACKAGING CODE 0103 ID 05 05 R Refer to Notes for code list02 LADING QUANTITY 0080 N0 0l 07 R Number of packages inshipment03 COMMODITY CODE QUALIFIER 0023 ID 0l 0l U Not Used04 COMMODITY CODE 0022 AN 0l 16 U Not Used05 LADING DESCRIPTION 0079 AN 01 50 U Not Used06 WEIGHT QUALIFIER 0187 ID 01 02 O G=Gross07 WEIGHT 0081 R 01 08 C Numeric value of weight08 UNIT OF MEASUREMENT CODE 0355 ID 02 02 C KG=KilogramNOTESThe following packaging code combinations are used by the retail industry.BAG76, BAG79, CTN25, CTN31, CTN76, PLT01, PLT94, SLP25, UNT71Part 1Part 2BAGCTNPLTSLPUNTBagCartonPalletSlip sheetUnitSEGMENT EXAMPLE01 Aluminium25 Corrugated or solid31 Fibre71 Not otherwise specified76 Paper79 Plastic94 WoodThis segment can be sent more than once for mixed shipment containing bags and cartons.TDl*CTN25*256 ****G*160*KG256 Cartons are being shipped with a gross weight of 160kgElectronic Advance Ship Note Last Updated 28 th March 2001 Page 20

Segment REFReference Numbers(Shipment level)Segment Usage – OptionalFLD ELEMENT NAME DICT MIN MAX CODES &# NUM TYPE LEN LEN REQ COMMENTS01 REFERENCE NUMBER QUALIFIER 0128 ID 02 02 M CN=Carrier's reference #02 REFERENCE NUMBER 0127 AN 0l 30 R Consignment note #03 DESCRIPTION 0352 AN 0l 80 U Not usedNOTEIf available the consignment number can be included in this segment.SEGMENT EXAMPLEREF*CN*56789 Consignment Note Number 56789Electronic Advance Ship Note Last Updated 28 th March 2001 Page 21

Segment MANMarks and Numbers(Shipment level)Segment Usage – Conditional (Required when a shipment level SSCC is to be used)FLD ELEMENT NAME DICT MIN MAX CODES &# NUM TYPE LEN LEN REQ COMMENTS01 MARKS AND NUMBERS QUALIFIER 0088 ID 01 02 M GM=UCC 128 Serialshipping container code02 MARKS AND NUMBERS 0087 AN 01 45 M The twenty digit codeNotesThe Serial Shipping Container Code (SSCC) relates to the final destination. An SSCC at the Shipment level isappropriate where the shipment is to be received in its entirety.CML has a limitation of 10,000 (ten thousand) outer units – be they pallets or cartons – or even containers.SEGMENT EXAMPLEMAN*GM*0039314936100001560000393149361000015600 is the SSCC for the shipmentElectronic Advance Ship Note Last Updated 28 th March 2001 Page 22

Segment DTMDate/Time Reference(Shipment level)Segment Usage – RequiredFLD ELEMENT NAME DICT MIN MAX CODES &# NUM TYPE LEN LEN REQ COMMENTS01 DATE/TIME QUALIFIER 0374 ID 03 03 M ‘067’ Current scheduledelivery‘068’ Current schedule ship02 DATE 0373 DT 06 06 R YYMMDD03 TIME 0337 TM 04 06 U Not used04 TIME CODE 0623 ID 02 02 U Not used05 CENTURY 0624 N0 02 02 U Not usedNOTETwo DTM segments are required to specify the scheduled ship and delivery dates.SEGMENT EXAMPLESDTM*068*980727 Scheduled ship is 27 th July 1998DTM*067*980729 Scheduled delivery is 29 th July 1998Electronic Advance Ship Note Last Updated 28 th March 2001 Page 23

Segment FOBF.O.B Related Instructions(Shipment level)Segment Usage – Conditional (Required when FOB is to be used)FLD ELEMENT NAME DICT MIN MAX CODES &# NUM TYPE LEN LEN REQ COMMENTS01 SHIPMENT METHOD OF PAYMENT 0146 ID 2 2 M Future use02 LOCATION QUALIFIER 0309 ID 1 2 C Future use03 DESCRIPTION 0352 AN 1 80 C Future use04 TRANSPORT TERMS QUALIFIER CODE 0334 ID 2 2 O Future use05 TRANSPORT TERMS CODE 0335 ID 3 3 C Future use06 LOCATION QUALIFIER 0309 ID 1 2 C Future use07 DESCRIPTION 0352 AN 1 80 O Future use08 RISK OF LOSS QUALIFIER 0054 ID 2 2 U Not used09 DESCRIPTION 0352 AN I 80 U Not usedNOTEUsed to specify transport instruction relating to shipment, but not yet in use by Coles Myer Ltd.Electronic Advance Ship Note Last Updated 28 th March 2001 Page 24

Segment N1Name(Shipment level)Segment Usage – RequiredFLD ELEMENT NAME DICT MIN MAX CODES &# NUM TYPE LEN LEN REQ COMMENTS0l ENTITY IDENTIFIER CODE 0098 ID 02 02 M ST=Ship to location02 NAME 0093 AN 0l 35 U Not used03 IDENTIFICATION CODE QUALIFIER 0066 ID 0l 02 C '92' Assigned by buyer04 IDENTIFICATION CODE 0067 AN 02 17 C Ship to location IDNOTEN104 is the Coles Myer Ltd Brand Store or distribution centre ID.Refer to the Coles Myer Ltd Brand list of store addresses for the relevant ID number.SEGMENT EXAMPLENl*ST**92*020 The buyer has assigned the ship to location to be 020Electronic Advance Ship Note Last Updated 28 th March 2001 Page 25

Segment HLHierarchical Level(Order level data start)Segment Usage – MandatoryFLD ELEMENT NAME DICT MIN MAX CODES &# NUM TYPE LEN LEN REQ COMMENTS01 HIERARCHICAL ID NUMBER 0628 AN 0l 12 M Next number in thesequence from HL1 at theshipment level02 HIERARCHICAL PARENT ID NUMBER 0734 AN 0l 12 O 103 HIERARCHICAL LEVEL CODE 0735 ID 0l 02 M O=Order level04 HIERARCHICAL CHILD CODE 0736 ID 0l 0l U Not usedSEGMENT EXAMPLEHL*2*1*O2 indicates this is the 2 nd occurrence of the HL segment1 indicates the hierarchical Parent Id ie. parent is ShipmentO indicates that the hierarchical segment is OrderElectronic Advance Ship Note Last Updated 28 th March 2001 Page 26

Segment PRFPurchase Order Reference(Order level)Segment Usage – RequiredFLD ELEMENT NAME DICT MIN MAX CODES &# NUM TYPE LEN LEN REQ COMMENTS01 PURCHASE ORDER NUMBER 0324 AN 01 22 M PO number02 RELEASE NUMBER 0328 AN 01 30 U Release no from PO03 CHANGE ORDER SEQUENCE NUMBER 0327 AN 01 08 U Not used04 PURCHASE ORDER DATE 0323 DT 06 06 O YYMMDD PO date05 ASSIGNED IDENTIFICATION 0350 AN 01 11 U Not used06 CONTRACT NUMBER 0367 AN 01 30 U Not usedNOTEUse PRF01 to send the Coles Myer Ltd Brand purchase order number.The format of the number must be consistent with the format of the number sent in the purchaseorder. For example, if the order is sent with leading zeroes then it must be sent back with thesame number of leading zeroes.SEGMENT EXAMPLEPRF*000090056459-R10***980712 The purchase order number is 000090056459-R10The purchase order date is 12 th July 1998PRF*12345678*9201**010905 The purchase order number is 12345678The PO release number is 9201The purchase order date is 5 th September 2001Electronic Advance Ship Note Last Updated 28 th March 2001 Page 27

Segment TD1Carrier Details (Quantity and Weight)(Order level)Segment Usage – RequiredFLD ELEMENT NAME DICT MIN MAX CODES &# NUM TYPE LEN LEN REQ COMMENTS01 PACKAGING CODE 0103 ID 05 05 R Refer to Notes for code list02 LADING QUANTITY 0080 N0 0l 07 R Number of packages in theorder03 COMMODITY CODE QUALIFIER 0023 ID 0l 0l U Not used04 COMMODITY CODE 0022 AN 0l 16 U Not used05 LADING DESCRIPTION 0079 AN 01 50 U Not used06 WEIGHT QUALIFIER 0187 ID 01 02 O G=Gross07 WEIGHT 0081 R 01 08 C Numeric value of weight08 UNIT OF MEASUREMENT CODE 0355 ID 02 02 C KG=KilogramNOTEThis segment details the number of packages for the individual location.The following packaging code combinations are used by the retail industryBAG76, BAG79, CTN25, CTN31, CTN76, PLT01, PLT94, SLP25, UNT71Part 1BAGCTNPLTSLPUNTPart 2BagCartonPalletSlip sheetUnit01 Aluminium25 Corrugated or solid31 Fibre71 Not otherwise specified76 Paper79 Plastic94 WoodSEGMENT EXAMPLETDl*CTN25*20This indicates that 20 cartons will be shipped forfor a location.Electronic Advance Ship Note Last Updated 28 th March 2001 Page 28

Segment TD5Carrier Details (Routing Sequence/Transit Time)(Order level)Segment Usage – RequiredFLD ELEMENT NAME DICT MIN MAX CODES &# NUM TYPE LEN LEN REQ COMMENTS01 ROUTING SEQUENCE CODE 0133 ID 1 2 U Not used02 IDENTIFICATION CODE QUALIFIER 0066 ID 1 2 U Not used03 IDENTIFICATION CODE 0067 AN 2 17 U Not used04 TRANSPORT METHOD CODE 0091 ID 1 2 U Not used05 ROUTING 0387 AN 1 35 U Not used06 SHIPMENT/ORDER STATUS 0368 ID 2 2 R Refer Notes07 LOCATION QUALIFIER 0309 ID 1 2 U Not used08 LOCATION IDENTIFIER 0310 AN 1 25 U Not used09 TRANSIT DIRECTION CODE 0731 ID 2 2 U Not used10 TRANSIT TIME DIRECTION QUALIFIER 0732 ID 2 2 U Not used11 TRANSIT TIME 0733 R 1 4 U Not usedNOTESThe following order status codes refer to the status of the order by locationCCSSPRShipment Complete.This shipment completes the orderA CC can only follow an SS or appear in the initial ASNSplit Shipment.This shipment does not complete the order. The balance will come will come at a latertimeAn SS can only follow another SS or appear in the initial ASNPartial Shipment.This shipment does not complete the order. The balance will not come at a later timeA PR can only appear in the initial ASNThe following only apply under circumstances when back orders are permittedBKBack ordered from previous orderThis shipment is a back order and completes the order.A BK can only follow an SSSEGMENT EXAMPLE TD5 ******CC Shipment complete for this order. For cross-docking thisindicates that the shipment is complete for thestore.Electronic Advance Ship Note Last Updated 28 th March 2001 Page 29

Segment REFReference Numbers(Order level)Segment Usage – OptionalFLD ELEMENT NAME DICT MIN MAX CODES &# NUM TYPE LEN LEN REQ COMMENTS01 REFERENCE NUMBER QUALIFIER 0128 ID 02 02 M IV=Senders Invoice Number02 REFERENCE NUMBER 0127 AN 01 30 R Invoice Number03 DESCRIPTION 0352 AN 0l 80 U Not usedNOTEThere is no invoice to be sent by suppliers who are to be paid by the Evaluated Receipts System(ERS).SEGMENT EXAMPLESREF*IV*987456 Invoice Number is 987456Electronic Advance Ship Note Last Updated 28 th March 2001 Page 30

Segment N1Name(Order level)Segment Usage – RequiredFLD ELEMENT NAME DICT MIN MAX CODES &# NUM TYPE LEN LEN REQ COMMENTS01 ENTITY IDENTIFIER CODE 0098 ID 02 02 M BY=Buying location02 NAME 0093 AN 01 35 C Not used03 IDENTIFICATION CODE QUALIFIER 0066 ID 01 02 C ‘92’ Assigned by buyer04 IDENTIFICATION CODE 0067 AN 02 17 C Coles Myer Ltd Brandstore numberNOTERepeated in each order level loop.SEGMENT EXAMPLENl*BY**92*251 This part of the order is for store 251Electronic Advance Ship Note Last Updated 28 th March 2001 Page 31

Segment HLHierarchical Level(Tare level data start)Segment Usage – OptionalFLD ELEMENT NAME DICT MIN MAX CODES &# NUM TYPE LEN LEN REQ COMMENTS01 HIERARCHICAL ID NUMBER 0628 AN 01 12 M Next number in sequence02 HIERARCHICAL PARENT ID NUMBER 0734 AN 01 12 O Id number of the order level(HL01)03 HIERARCHICAL LEVEL CODE 0735 ID 01 02 M T=Tare04 HIERARCHICAL CHILD CODE 0736 ID 01 01 U Not usedSEGMENT EXAMPLEHL*3*2*T3 indicates this is the 3 rd occurrence of the HL segment2 indicates the hierarchical Parent Id ie.parent is OrderT indicates that the hierarchical segment is TareElectronic Advance Ship Note Last Updated 28 th March 2001 Page 32

Segment TD1Carrier Details (Quantity and Weight)(Tare level)Segment Usage – Conditional (Required when the Tare Level is used)FLD ELEMENT NAME DICT MIN MAX CODES &# NUM TYPE LEN LEN REQ COMMENTS01 PACKAGING CODE 0103 ID 05 05 R Refer to Notes for code list02 LADING QUANTITY 0080 N0 0l 07 R Number of packs/cartons onthe pallet03 COMMODITY CODE QUALIFIER 0023 ID 0l 0l U Not Used04 COMMODITY CODE 0022 AN 0l 16 U Not Used05 LADING DESCRIPTION 0079 AN 01 50 U Not Used06 WEIGHT QUALIFIER 0187 ID 01 02 O G=Gross07 WEIGHT 0081 R 01 08 C Numeric value of weight08 UNIT OF MEASUREMENT CODE 0355 ID 02 02 C KG=KilogramNOTESThis segment details the number of packages within the pallet/tare.The following packaging code combinations are used by the retail industry:BAG76, BAG79, CTN25, CTN31, CTN76Part 1Part 2BAGCTNBagCartonSEGMENT EXAMPLE25 Corrugated or solid31 Fibre76 Paper79 PlasticThis segment can be sent more than once for mixed shipment containing bags and cartons.TDl*CTN25*20This pallet has 20 cartonsElectronic Advance Ship Note Last Updated 28 th March 2001 Page 33

Segment MANMarks and Numbers(Tare level)Segment Usage – Conditional (Required when the Tare Level is used)FLD ELEMENT NAME DICT MIN MAX CODES &# NUM TYPE LEN LEN REQ COMMENTS01 MARKS AND NUMBERS QUALIFIER 0088 ID 01 02 M GM=UCC 128 Serialshipping container code02 MARKS AND NUMBERS 0087 AN 01 45 M The twenty digit codeNotesThe Serial Shipping Container Code (SSCC) relates to the final destination. An SSCC at the Tare/Pallet levelis appropriate where the pallet is to remain as the handleable unit.CML has a limitation of 10,000 (ten thousand) outer units – be they pallets or cartons.SEGMENT EXAMPLEMAN*GM*0039314936100001560000393149361000015600 is the SSCC for the palletElectronic Advance Ship Note Last Updated 28 th March 2001 Page 34

Segment HLHierarchical Level(Pack level data start)Segment Usage – OptionalFLD ELEMENT NAME DICT MIN MAX CODES &# NUM TYPE LEN LEN REQ COMMENTS01 HIERARCHICAL ID NUMBER 0628 AN 01 12 M Next number in sequence02 HIERARCHICAL PARENT ID NUMBER 0734 AN 01 12 O ID number of the parent03 HIERARCHICAL LEVEL CODE 0735 ID 01 02 M P=Pack04 HIERARCHICAL CHILD CODE 0736 ID 01 01 U Not usedSEGMENT EXAMPLEHL*4*3*P4 indicates this is the 4 th occurrence of the HL segment3 indicates the hierarchical Parent Id eg. Item, Pallet or OrderP indicates that the hierarchical segment is PackElectronic Advance Ship Note Last Updated 28 th March 2001 Page 35

Segment SLNSubline Item Detail(Pack level)Segment Usage – Conditional (Only required in Standard Pack Structure when there aremultiple components to an item)LD ELEMENT NAME DICT MIN MAX CODES &# NUM TYPE LEN LEN REQ COMMENTS01 ASSIGNED IDENTIFICATION 0350 AN 01 11 M Id of subline item02 ASSIGNED IDENTIFICATION 0350 AN 01 11 U Not used03 CONFIGURATION CODE 0661 ID 01 01 M I=Include04 QUANTITY 0380 R 01 10 M Numeric quantity05 UNIT OF MEASUREMENT CODE 0355 ID 02 02 M EA= Each06 – 08 U Not Used09 PRODUCT/SERVICE ID QUALIFIER 0235 ID 02 02 C Required if subline item hasan EAN10 PRODUCT/SERVICE ID 0234 AN 01 30 C The subline items EAN11- 28 U Not usedNOTEUse this segment to specify product subline detail item data. This is appropriate when there aremultiple components to an item e.g. a lamp may have the base and shade in different cartons.SEGMENT EXAMPLESLN*1**I*1*EA****EN*93985000881351 is the ID number of the SLN segment;I indicates that this is included in the set identified in theprevious LIN segment;1 is the quantity of the item in the set e.g. stereo set;EA is the ID qualifier that indicates that the quantity ismeasured in eaches;9398500088135 is the EAN of the subline item e.g. amplifierElectronic Advance Ship Note Last Updated 28 th March 2001 Page 36

Segment PO4Item Physical Details(Pack level)Segment Usage – Conditional (Required when there are multiple components to an item)FLD ELEMENT NAME DICT MIN MAX CODES &# NUM TYPE LEN LEN REQ COMMENTS01 PACK 0356 N0 01 06 O Number of inner packs perouter pack02 SIZE 0357 R 01 08 M Number of SKU’s within theinner pack , or the number ofSKU’s in the pack if there areno inner packs used03 UNIT OF MEASURE CODE 0355 ID 02 02 U Not used04 PACKAGING CODE 0103 ID 05 05 U Not used05 WEIGHT QUALIFIER 0187 ID 01 02 U Not used06 GROSS WEIGHT PER PACK 0384 R 01 09 U Not used07 UNIT OF MEASURE CODE 0355 ID 02 02 U Not used08 GROSS VOLUME PER PACK 0385 R 01 09 U Not used09 UNIT OF MEASURE CODE 0355 ID 02 02 U Not used10 LENGTH 0082 R 01 08 U Not used11 WIDTH 0189 R 01 08 U Not used12 HEIGHT 0065 R 01 08 U Not used13 UNIT OF MEASUREMENT CODE 0355 ID 02 02 U Not usedNOTEThis segment, at the pack level, is used to specify the pack size for a standard carton pack whenthere are multiple components to an item e.g. a lamp may have the base and shade in differentcartons.SEGMENT EXAMPLEP04 **4There are 4 items (e.g. lamp shades) in the pack.Electronic Advance Ship Note Last Updated 28 th March 2001 Page 37

Segment MANMarks and Numbers(Pack level)Segment Usage – Conditional (Required if Pack Level is used)FLD ELEMENT NAME DICT MIN MAX CODES &# NUM TYPE LEN LEN REQ COMMENTS01 MARKS AND NUMBERS QUALIFIER 0088 ID 01 02 M GM=UCC 128 Serialshipping container code(SSCC)ZZ=Mutually Defined (TUN)UC=TUN02 MARKS AND NUMBERS 0087 AN 01 45 M SSCC or TUNNOTESThe SSCC or TUN are used to identify the carton. The SSCC is required where the carton is thehandleable unit.The codes ‘ZZ’ and ‘UC’ are both used to indicate a TUN. The code ‘ZZ’ has been used in thepast and should be replaced by ‘UC’,CML has a limitation of 10,000 (ten thousand) outer units – be they pallets or cartons.SEGMENT EXAMPLEMAN*GM*0039314936100001566200393149361000015662 is the SSCC for this packElectronic Advance Ship Note Last Updated 28 th March 2001 Page 38

Segment HLHierarchical Level(Item level data start)Segment Usage – MandatoryFLD ELEMENT NAME DICT MIN MAX CODES &# NUM TYPE LEN LEN REQ COMMENTS01 HIERARCHICAL ID NUMBER 0628 AN 01 12 M Next number in sequence02 HIERARCHICAL PARENT ID NUMBER 0734 AN 01 12 O ID number of the parentlevel ie. Order, Tare or Pack03 HIERARCHICAL LEVEL CODE 0735 ID 01 02 M I=Item level04 HIERARCHICAL CHILD CODE 0736 ID 01 01 U Not usedSEGMENT EXAMPLEHL*6*5*I6 indicates this is the 6 th occurrence of the HL segment5 indicates the hierarchical Parent Id eg. PackI indicates that the hierarchical segment is ItemElectronic Advance Ship Note Last Updated 28 th March 2001 Page 39

Segment LINItem Identification(Item level)Segment Usage – RequiredFLD ELEMENT NAME DICT MIN MAX CODES &# NUM TYPE LEN LEN REQ COMMENTS01 ASSIGNED IDENTIFICATION 0350 AN 01 11 U Not used02 PRODUCT/SERVICE ID QUALIFIER 0235 ID 02 0 2 M EN=European Article NumberZZ=Mutually Defined (TUN)03 PRODUCT/SERVICE ID NUMBER 0234 AN 01 30 M EAN or TUN04-31 U Not usedNOTEInclude the EAN or TUN of the product being shipped in this segment as per the purchaseorder.SEGMENT EXAMPLELIN**EN*939850004102193985000410211 is the EAN for the ItemElectronic Advance Ship Note Last Updated 28 th March 2001 Page 40

Segment SN1Item Detail (Shipment)(Item level)Segment Usage – RequiredFLD ELEMENT NAME DICT MIN MAX CODES &# NUM TYPE LEN LEN REQ COMMENTS01 ASSIGNED IDENTIFICATION 0350 AN 01 11 U Not used02 NUMBER OF UNITS SHIPPED 0382 R 01 10 M Qty shipped for item in LIN03 UNIT OF MEASUREMENT CODE 0355 ID 02 02 M EA=EachCA=CaseST= SetKG=KilogramMR=MetrePL=Pallet04 QUANTITY SHIPPED TO DATE 0646 R 01 09 U Not used05 QUANTITY ORDERED 0330 R 01 09 U Not used06 UNIT OF MEASUREMENT CODE 0355 ID 02 02 U Not used07 RETURNABLE CONTAINERLOAD MAKE-UP CODE 0728 ID 01 02 U Not used08 LINE ITEM STATUS CODE 0668 ID 02 02 U Not usedNOTEUse this segment to specify the quantities associated with the item identified in the precedingLIN segment.SEGMENT EXAMPLESN1**10*EASN1*10.5*KGSN1*22.5*MRThere are 10 units (eaches) of the itemThe item weighs 10.5 Kg (eg. Boxed beef)The item is 22.5 meters long (eg. Curtain Material)Electronic Advance Ship Note Last Updated 28 th March 2001 Page 41

Segment PO4Item Physical Details(Item level)Segment Usage – Conditional (Required where Homogenous Cartons are used – SeeBusiness example 2)FLD ELEMENT NAME DICT MIN MAX CODES &# NUM TYPE LEN LEN REQ COMMENTS01 PACK 0356 N0 01 06 O Number of inner packs perouter pack02 SIZE 0357 R 01 08 M Number of SKU’s within theinner pack , or the number ofSKU’s in the pack if there areno inner packs used03 UNIT OF MEASURE CODE 0355 ID 02 02 U Not used04 PACKAGING CODE 0103 ID 05 05 U Not used05 WEIGHT QUALIFIER 0187 ID 01 02 U Not used06 GROSS WEIGHT PER PACK 0384 R 01 09 U Not used07 UNIT OF MEASURE CODE 0355 ID 02 02 U Not used08 GROSS VOLUME PER PACK 0385 R 01 09 U Not used09 UNIT OF MEASURE CODE 0355 ID 02 02 U Not used10 LENGTH 0082 R 01 08 U Not used11 WIDTH 0189 R 01 08 U Not used12 HEIGHT 0065 R 01 08 U Not used13 UNIT OF MEASUREMENT CODE 0355 ID 02 02 U Not usedNOTEThis segment, at the item level, is used to specify the pack size for a homogenous carton.SEGMENT EXAMPLEP04 *2*6There are two inner packs in the carton. Each inner pack hassix items.Electronic Advance Ship Note Last Updated 28 th March 2001 Page 42

Segment TD5Carrier Details (Routing Sequence/Transit Time)(Item level)Segment Usage – Conditional (Required when Standard Pack Structure is used)FLD ELEMENT NAME DICT MIN MAX CODES &# NUM TYPE LEN LEN REQ COMMENTS01 ROUTING SEQUENCE CODE 0133 ID 1 2 U Not used02 IDENTIFICATION CODE QUALIFIER 0066 ID 1 2 U Not used03 IDENTIFICATION CODE 0067 AN 2 17 U Not used04 TRANSPORT METHOD CODE 0091 ID 1 2 U Not used05 ROUTING 0387 AN 1 35 U Not used06 SHIPMENT/ORDER STATUS 0368 ID 2 2 R Refer Notes07 LOCATION QUALIFIER 0309 ID 1 2 U Not used08 LOCATION IDENTIFIER 0310 AN 1 25 U Not used09 TRANSIT DIRECTION CODE 0731 ID 2 2 U Not used10 TRANSIT TIME DIRECTION QUALIFIER 0732 ID 2 2 U Not used11 TRANSIT TIME 0733 R 1 4 U Not usedNOTESThe following order status codes refer to the status of the order by locationCCSSPRShipment Complete.This shipment completes the orderA CC can only follow an SS or appear in the initial ASNSplit Shipment.This shipment does not complete the order. The balance will come will come at a latertimeAn SS can only follow another SS or appear in the initial ASNPartial Shipment.This shipment does not complete the order. The balance will not come at a later timeA PR can only appear in the initial ASNThe following only apply under circumstances when back orders are permittedBKBack ordered from previous orderThis shipment is a back order and completes the order.A BK can only follow an SSSEGMENT EXAMPLE TD5 ******CC Shipment complete for this item. For cross-docking thisindicates that the shipment is complete for this item for thestore.Electronic Advance Ship Note Last Updated 28 th March 2001 Page 43

Segment DTMDate/time reference(Item level)Segment Usage – Conditional (Required where use-by-dates and back order dates are applicable)FLD ELEMENT NAME DICT MIN MAX CODES &# NUM TYPE LEN LEN REQ COMMENTS01 DATE/TIME QUALIFIER 0374 ID 3 3 M ‘036’=Expiration‘017’=Estimated Delivery02 DATE 0373 DT 6 6 C YYMMDD03 – 05 U Not usedNOTEThis segment is used to advise the use by date for perishable products and the estimateddelivery date for a back order.SEGMENT EXAMPLEDTM*036*990531 The use by date is the 31 st May 1999Electronic Advance Ship Note Last Updated 28 th March 2001 Page 44

Segment CTTTransaction totalsSegment Usage – MandatoryFLD ELEMENT NAME DICT MIN MAX CODES &# NUM TYPE LEN LEN REQ COMMENTS01 NUMBER OF LINE ITEMS 0354 N0 01 06 M The number of HL segments02 HASH TOTAL 0347 R 01 10 U Not used03 WEIGHT 0081 R 01 08 U Not used04 UNIT OF MEASUREMENT CODE 0355 ID 02 02 U Not used05 VOLUME 0183 R 01 08 U Not used06 UNIT OF MEASUREMENT CODE 0355 ID 02 02 U Not used07 DESCRIPTION 0352 AN 01 80 U Not usedSEGMENT EXAMPLECTT*66 indicates the number of HL segments included in thetransaction setElectronic Advance Ship Note Last Updated 28 th March 2001 Page 45

Segment SETransaction set trailerSegment Usage – MandatoryFLD ELEMENT NAME DICT MIN MAX CODES &# NUM TYPE LEN LEN REQ COMMENTS01 NUMBER OF INCLUDED SEGMENTS 0096 NO 1 6 M Total number of segments intransaction02 TRANSACTION SET CONTROL NUMBER 0329 AN 4 9 M Identifying control numberassigned by originatorNOTEThe transaction set control number must be the same number as in the ST segment.SEGMENT EXAMPLESE*50*000150 Segments within the transaction set:0001 is the transaction set control numberElectronic Advance Ship Note Last Updated 28 th March 2001 Page 46

VICS 997 functional acknowledgmentFunctional group ID = FAThis standard provides the format and establishes the date contents of a functional transaction set. Thepurpose of this standard is to define the control structures for a set of acknowledgments to indicate theresults of the syntactical analysis of the electronically encoded documents. The encoded documents arethe transaction sets, which are grouped in functional groups, used in defining transactions for businessdata interchange. This standard does not cover the semantic meaning of the information encoded in thetransaction sets.SEG ID NAME REQDESMAXUSELOOPREPEATST TRANSACTION SET HEADER M 1 USEAK1 FUNCTIONAL GROUP RESPONSE HEADER M 1 USEAK2 TRANSACTION SET RESPONSE HEADER O 1 AK2/999999 NOT USEDAK3 DATA SEGMENT NOTE O 1 AK3/999999 NOT USEDAK4 DATA SEGMENT NOTE O 99 NOT USEDAK5 TRANSACTION SET RESPONSE TRAILER M 1 NOT USEDAK9 FUNCTIONAL GROUP RESPONSE TRAILER M 1 USESE TRANSACTION SET TRAILER M 1 USEElectronic Advance Ship Note Last Updated 28 th March 2001 Page 47

Segment STTransaction set headerLevelReq DesHeaderMandatoryMax Use 01Loop_____________________FLD#ELEMENT NAMEDICTNUMTYPEMINLENMAXLENREQCODES & COMMENTS01 TRANSACTIONSET IDENTIFIERCODE02 TRANSACTIONSET CONTROLNUMBER143 ID 3 3 M Code uniquely identifying a transaction set.997 X12.20 functional acknowledgment.329 AN 4 9 M Identifying control number assigned by theoriginator for a transaction set.The number is sequentially assigned, by thesender, starting with one within each functionalgroup. For each functional group the firsttransaction set control number will be 0001 andincremented by one for each additional transactionset within the group.NOTESThe purpose of this segment is to indicate the start of a transaction set and to assign a controlnumber.The transaction set identifier (ST01 is intended for use by the translation routine of theinterchange partners to select the appropriate transaction set definition, for example, 856 selectsthe Advance Ship Note, 997 selects the Functional Acknowledgement.Electronic Advance Ship Note Last Updated 28 th March 2001 Page 48

Segment AK1Functional group responseLevelReq DesHeaderMandatoryMax Use 01Loop_____________________FLD#ELEMENT NAMEDICTNUMTYPEMINLENMAXLENREQCODES & COMMENTS01 FUNCTIONALIDENTIFIERCODE02 GROUPCONTROLNUMBER479 ID 2 2 M Code identifying a group of application relatedtransaction sets.This is the functional group ID of the group that isbeing acknowledged, for example, if an AdvanceShip Note is being acknowledged the value wouldbe SH; it is the value sent in GS01 for the originaltransmission.28 N 1 9 M Assigned number originated and maintained by thesender.This is the control number assigned to the groupbeing acknowledged, for example, this is thecontrol number assigned by the sender of theoriginal transmission. Its value is the value sent inGS06 for the original transmission.The data interchange control number found in theGS segment in the functional group beingacknowledged.NOTESThe purpose of this segment is to start acknowledgment of a functional group.Electronic Advance Ship Note Last Updated 28 th March 2001 Page 49

Segment AK9Functional group responseLevelReq DesHeaderMandatoryMax Use 01Loop_____________________FLD#ELEMENTNAMEDICTNUMTYPEMINLENMAXLENREQCODES & COMMENTS01 FUNCTIONALGROUPACKNOWLEDGE CODE02 NUMBER OFTRANSACTIONSETSINCLUDED03 NUMBER OFRECEIVEDTRANSACTIONSETS04 NUMBER OFACCEPTEDTRANSACTIONSETS05 FUNCTIONALGROUP SYNTAXERROR CODE06 FUNCTIONALGROUP SYNTAXERROR CODE07 FUNCTIONALGROUP SYNTAXERROR CODE715 ID 1 1 M Code indicating accept or reject condition based onthe syntax editing of the functional group.A=Accepted.E=Accepted, but errors were noted.P=Partially accepted, at least one transaction setwas rejected.R=Rejected.97 N 1 6 M Total number of transaction sets included in thefunctional group or interchange (transmission)group terminated by the trailer containing this dataelement.123 N 1 6 M Number of transaction sets received.2 N 1 6 M Number of accepted transaction sets in a functionalgroup.716 ID 1 3 O Code indicating error found based on the syntaxediting of the functional group header and/or trailer.1=Functional group not supported.2=Functional group version not supported.3=Functional group trailer missing.4=Data interchange control number in thefunctional group header and trailer do not agree.5=Number of included transaction sets does notmatch actual count.716 ID 1 3 O716 ID 1 3 OElectronic Advance Ship Note Last Updated 28 th March 2001 Page 50

Segment AK9Functional group response cont’d08 FUNCTIONALGROUP SYNTAXERROR CODE09 FUNCTIONALGROUP SYNTAXERROR CODE716 ID 1 3 O716 ID 1 3 ONOTESThe purpose of this segment is to acknowledge acceptance or rejection of a functional group andreport the number of included transaction sets from the original trailer, the accepted sets, andthe received sets in this functional group.If AK901 is ‘A’ or ‘E’ then the transmitted functional group is accepted. If AK901 is ‘R’, then thetransmitted group is rejected.The code values listed for AK905 will be the same for all occurrences of data element 716.Electronic Advance Ship Note Last Updated 28 th March 2001 Page 51

Segment SETransaction set trailerLevelReq DesSummaryMandatoryMax Use 01Loop_____________________FLD#ELEMENT NAMEDICTNUMTYPEMINLENMAXLENREQCODES & COMMENTS01 NUMBER OFINCLUDEDSEGMENTS02 TRANSACTIONSET CONTROLNUMBER96 N 1 6 M Total number of segments included in a transactionset including ST and SE segments.329 AN 4 9 M Identifying control number assigned by theoriginator for a transaction set.This must be the same number as in the STSegment (ST02) for the transaction set.NOTESThe purpose of this segment is to indicate the end of the transaction set and provide the count ofthe transmitted segments (including the beginning (ST) and ending (SE) segments).E is the last segment of each transaction set.Electronic Advance Ship Note Last Updated 28 th March 2001 Page 52