MINUTES OF THE AUDIT COMMITTEE MEETING HELD ON ...

MINUTES OF THE AUDIT COMMITTEE MEETINGHELD ON FRIDAY 13 APRIL 2012 AT 3.00 PM IN THE COUNCIL CHAMBERPRESENT:Crs C Carter, M Hodge, R Rajamani and Mr J ComrieOBSERVER:Finance and Assets Manager (Mrs M Tucker)1. Attendance RecordApologiesMoved Cr Hodge, seconded Mr ComrieAC39-2012That the Audit Committee accept the apologies from Mayor JN Pollock,Mr J Comrie, Mrs M Hiscock and Mrs C Westbrook for the meeting held on Friday13 April 2012.CarriedLeave of Absence – Nil2. Minutes of Previous Meeting2.1 Audit Committee Meeting – 17 February 2012Moved Cr Hodge, seconded Mr ComrieAC40-2012That the Minutes of the previous Audit Committee meeting held on Friday17 February 2012, as per copies supplied to Members, be adopted as a true andcorrect record of that meeting.Carried2.2 Business Arising – Nil3. Presentations – Nil

Audit Committee Meeting Minutes – 13.04.12 Page 24. Motions Lying on the Table – Nil5. Notices of Motion – Nil6. Questions Without Notice – Nil7. Motions Without Notice – Nil8. Management Reports8.1 Acting Chief Executive Officer – Ordinary Report8.1.1 Developing Council’s Strategic PlanMoved Cr Carter, seconded Cr HodgeAC41-2012Thatthe Audit Committee endorse the staged approach for the completion ofCouncil’s Strategic Management Plan;the Long Term Financial Plan and Infrastructure Asset Management Plans berevised to ensure consistency between the planning documents;the results of the community survey be referenced in the introduction; andthat links between the community survey results, goals and desired outcomesbe clearly articulated.Carried8.2 Finance and Assets Manager – Ordinary Reports8.2.1 Action ReportMoved Cr Hodge, seconded Cr CarterAC42-2012That the Audit Committee receive the report.Carried

Audit Committee Meeting Minutes – 13.04.12 Page 48.3 Manager Governance and Organisation Development – Ordinary Report8.3.1 Amendment to Audit Committee Work ProgramMoved Mr Comrie, seconded Cr CarterAC46-2012That the Audit Committee Work Program be updated for Risk Management toinclude:Business Continuity Plan;Disaster and Emergency Management;Council Risk Plan; andDepartmental Risk Profiles.Carried9. Information Reports – Nil10 Other Urgent Business – Nil11. Consideration of Confidential Items – Nil12. Date of Next MeetingThe next Audit Committee meeting is to be held on Friday 22 June 2012 at 3.00 pm in theCouncil Chamber.The schedule of Audit Committee meetings for the next period are: September 2012 (to coincide with External Auditor visit) 16 November 2012 15 February 2013 21 June 201313. ClosureThe Chair declared the meeting closed at 4.00 pm.