Download the Madison Food & Wine Show Exhibitor Contract

Madison Magazine PresentsMadison Food & Wine Show October 21-23, 2011Exhibition Hall, Alliant Energy CenterEXHIBITOR CONTRACTWe hereby apply and authorize the Madison Food & Wine Show to reserve exhibit space for the business listed below.CONTACT INFORMATIONBusiness Name _____________________________________________________________________Booth I.D. (as you would like your signage to appear) ______________________________________________Address___________________________________________________________________________City ________________________________________ State _____________ Zip ______________Phone _________________________________ Fax _______________________________________Website Address ___________________________________________________________________Contact’s Name ____________________________________________________________________Contact’s e-mail ____________________________________________________________________Product Description (as you would like it to appear online, limited to 50 words) ____________________________________________________________________________________________________________BOOTH PACKAGES*Quantity Rate TotalA. Mini Pavilion 20' x 20’ _______ x $2,775 = _________B. Double Booth 10' x 20’ _______ x $1,775 = _________C. Premium Corner 10' x 10' _______ x $975 = _________D. Premium 10’ x 10’ _______ x $975 = _________E. Standard 10’ x 10’ _______ x $675 = _________* All packages include carpeting, 1 table skirted in burgundy, 2 chairs, waste basket, booth sign, exhibitor admission, parking passes.Packages A - D, purchased before August 9, 2011, include a 3” display ad in the October issue of Madison Magazine and the official Show program.EXTRAS• Show Bag Stuffer (Qty = 5,000) _______ x $400 = _________• Restaurant Permit _______ x $150 = _________• Retail Food Permit _______ x $125 = _________• 1000 Watt Electrical Connection _______ x $75 = _________• 2000 Watt Electrical Connection _______ x $100 = _________TOTAL* _________*25% non-refundable deposit due with signed contract. Make checks payable to the Madison Food & Wine Show. Balance due September 15, 2011.My signature indicates that I am authorized by my company to enter into this contract. Upon acceptance of thisapplication by the show producers, we agree to abide by the terms and conditions printed on the front and reverse side ofthis contract.Authorized Signature: _______________________________________ Date: __________________Print Name: _________________________________ Title: ________________________________Updated 3/29/11

CONTRACT TERMS & CONDITIONS1. Eligible Exhibits: Food and wine related organizations, including food specialty companies, wineries anddistributors, restaurants & delis, cookware manufacturers, coffee suppliers, microbreweries, fine dinnerwareproducers, specialty beverages, and kitchen equipment firms. Non-related products are also eligible, but aresubject to the sole determination of the Madison Food & Wine Show.2. Space Reservations: will be accepted upon receipt of a signed contract and 25% non-refundable deposit.Payment must be made in full by September 15, 2011. Madison Food & Wine Show shall endeavor to assign bothspace consistent to Exhibitor's wishes, subject to availability. However, Madison Food & Wine Show reserves theright, in its sole discretion, to assign or therefor reassign booth spaces in accordance with the effectiveness of theshow as a whole. Exhibitor shall not assign or sub-lease their booth space to any person or entity.3. Care of Exhibits: Exhibitors are responsible for the orderly presentation of their booth and for cleaningwithin their booth space, which may require purchasing housekeeping (e.g. vacuuming, etc.) from the AlliantEnergy Center. All tables must be skirted with floor-length, flame-proofed material that is pleated or gathered4. Staffing/Attendance: Exhibitors must have their displays set up by 3:00 pm, Friday, October 21, 2011.Booths must be staffed during all show hours; in no instance can a booth be left unattended. No booth will bedismantled before the official close of the show at 5 p.m., Sunday, October 23, 2011. If a booth is vacated priorto the show's closing, exhibitor will be charged an additional $400. All booths must be moved out no laterthan 11 p.m. on October 23, 2011. NO EXCEPTIONS.5. Signage/Demonstrations: Only professionally typeset signs will be allowed; no “homemade” or handlettered signs. No mechanical devices or other apparatuses can be noisy or interfere with other exhibitors.Mechanically-amplified demonstrations must be approved by the show producers.6. Booth Provisions: Madison Food & Wine Show will supply eight-foot high backdrapes; three-foot sidedrapesand rail; booth identification sign; one table with skirt, two chairs, carpeting and a waste basket. Exhibitors areresponsible for any additional material, equipment or labor needed in their areas, including additional tables& chairs, electrical outlets and garbage cans. Exhibit booth packages and electricity can be ordered on thefront of this form. Remaining services and equipment may be ordered through the Alliant Energy Center.7. Insurance and Liability: Madison Food & Wine Show assumes no risk and by the acceptance of this agreement,the Exhibitors expressly release the management of and from any and all liabilities for any damage, injury orloss to any person or goods that may arise from the rental and occupations of space by Exhibitors, and agreeto hold and save the management harmless of and from any loss or damage by reason thereof. Madison Food& Wine Show assumes no responsibility whatsoever for any property placed in the exhibition center and themanagement is hereby released and discharged from any and all liability from and loss, injury or damages topersons or property that may be sustained while at the show.8. Decorations: All decorations must be of fireproof material, or be made fireproof by treatment with fireproofingliquid. No decorations may exceed above the booth's 8' backdrop or 3' side wall. Exhibitors may not place anybooth furnishings, etc. outside of assigned area. Show colors are burgandy and gray.9. Food Vendors: Must comply Dane County health department regulations concerning the storage, preparationand distribution of food items. Food exhibitors must provide their own hand-washing station and supplybooth workers with rubber gloves.10. Wine Vendors: All wine vendors must provide an inventory list of wines sampled at the Show toCenterplate Catering. All wines sold in the Wine Cellar must be brought in by a distributor.11. Trademark: The Madison Food & Wine Show is a registered trademark of Madison Magazine. Any use ofthe event name or logo must be approved by Madison Magazine.12. Cancellation: If the show as presently scheduled is cancelled or rescheduled due in whole or part to anycauses beyond the control of Madison Food & Wine Show, Madison Food & Wine Show shall be entitled to 50%of all fees owed by Exhibitor, in order to cover Madison Food & Wine Show costs incurred in planning and stagingthe show. If show is cancelled or rescheduled due solely to any cause within the control of Madison Food& Wine Show, Madison Food & Wine Show shall refund all monies paid by Exhibitor. However, under no circumstancesshall Madison Food & Wine Show be liable for any other costs of damages incurred by Exhibitor as aresult of such cancellation or rescheduling, regardless of whether due to cause(s) beyond or within MadisonFood & Wine Show control.MADISON FOOD & WINE SHOWc/o Madison Magazine7025 Raymond Rd. • Madison, WI 53719 • Phone: 608.270.3632 • Fax: 608.270.3636Updated 3/29/11