Grade Level Chairs and Faculty Representative ... - Punahou School

Attends the Board of Directors, monthly PFA and other leadership meetingsand eventsPrepares and posts a monthly report, incorporating the reports of GradeRepresentatives, prior to the Board of Director meetingsGRADES 2-5 CHAIRA voting member of the Board of Directors, nominated by the Nominating Committeeand elected at the Annual Meeting. The Grades 2-5 Chair must have a child inGrades 2 to 5.ResponsibilitiesServes as Board of Directors liaison for Grades 2-5 Grade Representatives,attends the meetings of and supports the events of these GradeRepresentativesServes as liaison between Grades 2-5 Grade Representatives andfaculty/administratorsCoordinates selection of Grades 2-5 Room Parents along with Grades K-1,Middle School and Academy Chairs and School Administratorso Schedules meetings during the summero Reviews class lists and volunteer formsAssists with coordination of Grades 2-5 Parent NightsTogether with Grades K-1 and Middle School Chairs, responsible for updatingand revising Room/Team Parent Orientation packet and forms related toRoom/Team Parents, Grade Representatives and Chairs for the followingschool year and coordinating the posting of the updated documents onePunahou in the Standing Committee GroupPlans and presides at Welcome and Mahalo Coffees for GradeRepresentatives and Room Parents which duties include but are not limited torequests to Publicity to design the invitationsMaintains contact with Grades 2-5 Supervisors and Principal Represents PFA at any general parent meetings of Grades 2-5Serves as liaison between the New Family/Admissions VP and the GradeRepresentatives who plan and coordinate the New Parents Welcomereceptions during Summer, and admission orientation meetings throughout theyear11.10.10 subject to change 3

Coordinates parent programs with parents, faculty and administration inconjunction with the Grades K-1 and Middle School ChairsPromotes communication among parents, faculty, staff and administratorsAttends the Board of Directors, monthly PFA and other leadership meetingsand eventsPrepares and posts a monthly report, incorporating the reports of GradeRepresentatives, prior to the Board of Directors meetingsMIDDLE SCHOOL CHAIR (Grades 6-8)A voting member of the Board of Directors, nominated by the Nominating Committeeand elected at the Annual Meeting. The Middle School Chair must have a child in theMiddle School.ResponsibilitiesServes as Board of Directors liaison for Middle School Grade Representativesand Canteen Coordinators, attends the meetings of and supports the events ofthese Grade Representatives and Canteen CoordinatorsServes as liaison between Middle School Grade Representatives, CanteenCoordinators and faculty/administratorsCoordinates selection of Room/Team Parents along with Grades K-1, Grades2-5 and Academy Chairs and School Administratorso Schedules meetings during the summero Reviews class lists and volunteer formsAssists with coordination of Middle School Parent NightsTogether with Grades K-1 and Grades 2-5 Chairs, responsible for updatingand revising Room/Team Parent Orientation packet and forms related toRoom/Team Parents, Grade Representatives and Chairs for the followingschool year and coordinating the posting of the updated documents onePunahou in the Standing Committee GroupPlans and presides at Welcome and Mahalo Coffees for GradeRepresentatives and Room/Team Parents, which duties include but are notlimited to requests to Publicity to design the invitationsMaintains contact with Grade Level Supervisors and Principal11.10.10 subject to change 4

Represents PFA at any general parent meetings of the Middle SchoolServes as liaison between the New Family/Admissions VP and the MiddleSchool Grade Representatives who plan and coordinate the New ParentsWelcome receptions during Summer and admission orientation meetingsthroughout the yearCoordinates parent programs with parents, faculty and administration inconjunction with the Grades K-1 and Grades 2-5 ChairsPromotes communication among parents, faculty, staff and administratorsWorks with Middle School Grade Level Supervisor(s) and Junior SchoolPrincipal to coordinate events for the Middle SchoolAssists Grade Level Representatives with major grade level activities such asbut not limited to Parent-to-Parent and Brown Bag meetings , 7 th GradeMakahiki and 6 th Grade Fun DayWorks with Grade Level Supervisors to refine 7 th and 8 th grade Team Parentorganizational structure and dutiesMaintains contact with and oversees the activities of the Canteen CoordinatorsAttends the Board of Directors, monthly PFA and other leadership meetingsand eventsPrepares and posts a monthly report, incorporating the reports of GradeRepresentatives and Canteen Coordinators, prior to the Board of DirectorsmeetingsACADEMY CHAIRA voting member of the Board of Directors, nominated by the Nominating Committeeand elected at the Annual Meeting. The Academy Chair must have a child in theAcademy.ResponsibilitiesServes as Board of Directors liaison for Academy Grade Representatives,College Previews Chair and Graduation Chair, attends meetings and supportsthe events of these grade representatives and committees.11.10.10 subject to change 5

Serves as liaison between Academy Grade Representatives, CollegePreviews Chair and Graduation Chair, and faculty/administratorsCoordinates selection of Academy Advisory Room Parents with Junior SchoolChairs and School Administratorso Schedules meetings during the summero Reviews class lists and volunteer formsAssists Deans with coordination of Registration Days for the Academy duringsummerUpdates and revises the Advisory Room Parent Orientation packet and formsrelated to Advisory Room Parents and Grade Representatives for the followingschool year and coordinates the posting of the updated documents onePunahou in the Standing Committees GroupPlans and presides at Welcome and Mahalo Coffees for GradeRepresentatives and Advisory Room Parents which duties include but are notlimited to requests to Publicity to design invitationsMaintains contact with Academy PrincipalRepresents PFA at Parent Nights for Academy grades, and any general parentmeetings of the AcademyServes as liaison between the New Family Receptions Committee and theAcademy Grade Representatives who plan and coordinate the New ParentsWelcome receptions during Summer, and admission orientation meetingsthroughout the yearCoordinates parent programs with parents, faculty and administrationAssists with yearbook distribution in the Academy when requestedPromotes communication among parents, faculty, staff and administratorsAttends the Board of Directors, monthly PFA and other leadership meetingsand eventsPrepares and posts a monthly report, incorporating the reports of GradeRepresentatives and liaison committees, prior to the Board of Directorsmeetings11.10.10 subject to change 6

FACULTY REPRESENTATIVEA voting member of the Board of Directors, nominated by the Nominating Committeeand elected at the Annual Meeting. The Faculty Representative is a member of thePunahou faculty. There is one representative each from the Academy, Middle Schooland Grades K-5 faculty.ResponsibilitiesActs as a liaison between the PFA and Punahou faculty/staffNotifies PFA of campus activities that may be of interest to parentsRequests PFA involvement in school-related activities as needed and appropriateRequests faculty involvement in PFA activities as neededProvides faculty perspectives on PFA activities and issuesAttends the Board of Directors, monthly PFA and other leadership meetings andevents11.10.10 subject to change 7