TENDER DOCUMENT FOR PURCHASE OF: CANTEEN ...

India Government Mint,IDA, Phase-II,Cherapally, (R.R district), HyderabadPin-500051 IndiaPh. No: 91-40-27261731-34, 27266095Fax No: 040-27262951E-Mail: igm.hyderabad@spmcil.comWeb: http://igmhyderabad.spmcil.comPR Number PR Date Indenter Department10006547 25.02.2013 Canteen CAN-1Not TransferableSecurity Classification:TENDER DOCUMENT FOR PURCHASE OF: CANTEEN GROCERIESTender Number: 6000002566/147(REFLO)/CANTEEN,Dated:11.07.2013This Tender Document Contains__________Pages.Details of Contact person in SPMCIL regarding this tender:Name:Designation:Address:RAVI PRAKASH YADAVOFFICER (MATERIALS)IGMH (India Government Mint, Hyd)IndiaRegd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001T01.1

6000002566 /147(REFLO)/CANTEEN 11.07.2013(SPMCIL's Tender SI No.)(Date)1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods & services:Schd.No.1Brief Descriptionof Goods/servicesQuantity(with unit)Earnest Money(In Rs.)canteen groceries 1.000 pkt 0.00INR0.00Type of Tender (Two Bid/ PQB/ EOI/ RC/ Development/Indigenization/ Disposal of Scrap/ Security Item etc.)RemarksONE-BIDPROPRIETARY ARTICLE CERTIFICATEQTN ENVELOPSUPERSCRIPTEDWITH OUR ENQUIRYNO & DATE &OPENING DATEDates of sale of tender documents:Place of sale of tender documentsClosing date and time for receipt of tendersPlace of receipt of tendersTime and date of opening of tendersPlace of opening of tendersNominated Person/ Designation to Receive BulkyTenders (Clause 21.21.1 of GIT)From to during office hours.INDIA GOVERNMENT MINT, CHERLAPALLY,02.08.2013 14:30:00INDIA GOVERNMENT MINT, CHERLAPALLY,02.08.2013 15:00:00INDIA GOVERNMENT MINT, CHERLAPALLY,RAVI PRAKASH YADAVOFFICER (MATERIALS)....................................................................................(Name Designation, Adress telephone number etcof the officer signing the document)For and on behalf of...........................................Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001Sec01.1

Section III: Specific Instructions to Tenderers (SIT)The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. Thecorresponding GIT clause numbers have also been indicated in the text below:In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shallprevail.(Clauses of GIT listed below include a possibility for variation in their provisions through SIT. There could be otherclauses in SIT as deemed fit.)Sr No GIT ClauseTopicSIT ProvisionNo.04 11.2 Tender Currency SUPPLIER IS REQUESTED TO QUOTE PRICEWITHIN 2 DECIMAL PLACE.QUOTATION WITHPRICE QUOTE BEYOND 2 DECIMAL PLACE ISIGNORED07 19 Tender Validity 90 DAYSRegd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001Sec02.1

Section IV: General Conditions of Contract (GCC)Terms and Conditions relating to Tender: -1. The tenderer shall, go through all the terms and conditions of the tender enquiry before he responds.2. Last Date for receipt of tender is on or before _______ up to 02:30 PM. The Tender received After due dateand time will not be accepted for whatsoever reasons. Mint is not responsible for postal / courier delay.3. (a) The Tender will be opened on -NA-__at 3:00 P.M in the presence of tenderers who may wish to bepresent. (b) PAC quotation must be submitted on or before_02.08.2013_ at 3.00 P.M. The same will be opened onreceipt.4. The tenderer who wish to attend bid opening, must have to submit authorization certificate of the respectivefirm/ party at the time of bid opening.5. In case EMD amount to be submitted along with the quotation, the DD may be drawn in favor of GeneralManager, # India Government Mint, (SPMCIL), Hyderabad#.6. The General Manager, India Government Mint, Cherlapally, Hyderabad reserves the right to reject all or any ofthe tenders without assigning any reason. His decision will be final and binding on the tenderer and nocorrespondence will be entertained in this regard.7. The General Manager, India Government Mint, Cherlapally, Hyderabad reserves the right to Shortclose/Foreclose the Purchase/Work order at any given point of time without assigning any reason(s) whatsoever8. The General Manager, India Government Mint, Hyderabad does not bind himself to issue a single PurchaseOrder for all the above mentioned items and he reserves the right to issue separate Purchase Order for abovementioned items.9. Quotations must be on Letter Head for identifying the firm duly indicating the TIN Number (Regd. No. of CST /VAT) of your firm. Quotation sent by e-mail or fax will not be considered. unless the hard copy of quotationreaches India Government Mint, Hyderabad on or before due date & time of Opening as mentioned above.10. Quotations will not be considered: a) If rates are not quoted as per the quantities asked for. b) If TIN numberis not mentioned in the quotations. c) If EMD is not enclosed along with quotation when required as mentionedoverleaf.11. Taxes & Duties, Packing, Forwarding, Insurance if any should be mentioned separately and the details thereof should be mentioned in the quotation.12. More than one quotation in a single sealed envelope will not be considered13. Rate should be quoted for free delivery of the item at India Govt. Mint, Hyderabad.14. Quotation and rate should be valid for 90 Days from the date of opening.15. Tenderer must mention that they will supply the item strictly as per our specifications.16. If the item ordered as a result of this enquiry are not delivered in time, we reserve the right to cancel the orderand the item will be procured from any alternate source at the risk of the supplier.17. If it is discovered that the item supplied are not exactly according to the specifications then The item will berejected and replaced at supplier's cost.18. Delivery Period: Items to be delivered within 30 days from the date of issue of Mint P.O.19. Wherever the order value exceeds Rs.1,50,000/- you are required to submit security deposit i.e. an amountequal to 10% of the order value before release of order for faithful performance/execution of the order.20. Payment will be made within 30 days after full receipt, acceptance, approval of the concerned Authority andsubject to submission of bill in triplicate. No advance payment will be made.21. Income tax shall be recovered at source as per rules wherever applicable.22. Payment will be made by e-payment only & for the purpose of e-payment kindly ensures to submit the followinginformation of your Bank details along with Quotation: I. Applicant (Remitter) Details: Account Title, Debit AccountNo., Account Type: Current /Saving / Cash Credit etc., II. Beneficiary Details: Beneficiary Name, Credit AccountNo., Centre (Location), Name of Bank along with Address & Branch Code. III. Account Type: IFSC Code, MICRCode, Email I.D. and Mobile Number of the beneficiary.23. Please mention your VAT / Service Tax Registration No., PAN No.24. While submitting your offer, please return the original Tender Enquiry duly signed by you.25. Correct Enquiry number and opening date should be super scribed on the sealed envelopes.26. Quotation to be submitted in Indian Rupees (INR) only.27. Liquidated damages: - If the supplier fails to deliver any or all of the goods or fails to perform the services withinRegd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001Sec03.1

the time frame incorporated in the contract, India Government Mint, Hyderabad shall, without prejudice to otherrights and remedies available to India Government Mint, Hyderabad. under the contract, deduct from the contractprice, as liquidated damages, a sum equivalent to the 0.5% of the delivered price of the delayed goods and/orservices for each week of delay or part thereof until actual delivery or performance, subject to a maximum deductionof the 10% of the delayed goods# or services# contract price.28. This tender enquiry is not transferable. Unsigned tenders will be rejected.29. The bidder has to mention whether they come under the Micro, Small and Medium Enterprise Development Act# 2006.30. Under no circumstances, the change in the price or substance of the bid is allowed or permitted During thevalidity period of the offer. If the tenderer on their own varies or alters the price or any conditions of their offeralready quoted after opening of the tender enquiry, such tender enquiry shall be rejected without any furtherreference, and also EMD will be forfeited.31. For further clarification, you may look into SBD of the Procurement Manual at SPMCIL.Website.32. Acceptance of material is subject to our approval.33. No #CONDITIONAL TENDER## shall be accepted.OFFICER (Materials)FOR GENERAL MANAGERINDIA GOVERNMENT MINTHYDERABADNOTE:"THIS NOTICE IS BEING PUBLISHED ONLY AS AN ABUNDANT PRECAUTION AND IS NOT AN OPENINVITATION TO QUOTE IN THE TENDER PARTICIPATION IN THIS TENDER IS BY INVITATION ONLY AND ISLIMITED TO THE SELECTED INDIA GOVERNMENT MINT, HYDERABAD'S REGISTERED BIDDERS FOR THEITEM, WHO HAVE BEEN SENT THIS TENDER BY POST/COURIER. UNSOLICITED OFFERS ARE LIABLE TOIGNORED."Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001Sec03.2

Section V: Special Conditions of Contract (SCC)The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses ofGeneral Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. TheseSpecial Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses.Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in theSCC shall prevail.(Clauses of GCC listed below include a possibility for variation in their provisions through SCC. There could be otherclauses in SCC as deemed fit)Sl.No.GCC ClauseNo.Topic01 8.2 Packing and making AT THEIR COST02 11.2 Transportation of Domestic Goods AT THEIR COST09 21.2 Taxes and Duties AS APPLICABLE10 22,22.1,22.2,22Terms and Mode of Payments.4,22.3,22.6SCC ProvisionWITHIN 30 DAYS AFTER SUPPLY ANDAPPROVAL OF THE MATERIALS11 24.1 Quantum of LD 0.5% OF THE DELAYED GOODS FOR EACHWEEK OF DELAY OR PART THERIOF TO AMAX. OF 10%Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001Sec04.1

ScheduleNo.Section VI: List of RequirementsBreif Description of goods and services (RelatedSpecifications etc.are in Section-VII)AccountingUnitQuantityAmount of EarnestMoney00010 canteen groceries pkt 1.000 0.00 INR0.00AS PER LIST ENCLOSEDRegd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001Sec05.1

Section VII: Technical SpecificationsRegd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001Sec06.1

Mailing List (List of Vendors)S.No. Vendor Number Vendor name Vendor Address1 105119 KENDRIYA BHANDAR KENDRIYA BHANDARROOM NO 21 & 22,1ST FLRMUNICIPALCOMP,KOTI,HYDERABAD 500095Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001Sec06.2