west bengal state council of vocational education & training - wbscvet

esponsible for collecting them from differentunits of the department to carry out thedigitization work. The documents would bereceived in lots as agreed mutually between thevendor and the department. The vendor shallprovide sign-off on number of documentsreceived from the department.o The vendor shall maintain a note of thedocument details in a register while collectingthese documents. The log register should containatleast the following details: Name of the document collected Size of the pages indocument (A4, legal, A3,etc.) along with the count Total number of pages in the document Collected from (Government Official) Date of Collection Expected date of return Returned to (Government Official) Returned by (Vendor representative) Actual date of returno After collection of documents by the vendor, itwould be the responsibility of the vendor tomaintain and return the documents in theiroriginal form to the End User Department. Anydamage to the documents collected shall makethe vendor liable for the same.o The vendor shall check for the number ofdocuments in a file in presence of therepresentative of End User Department.o The vendor shall be responsible for removal ofunwanted dust, removal of tags, pins, threads,rubber bands etc and sorting & numbering ofpages in the document file in the correct order.o The vendor will carefully unfold and flatten thedocuments to eliminate creases and wrinkleso The vendor shall take special care in preparingthe documents which are too old and that maynot be in good physical condition and as verydelicate they may not be directly scanned. Thismay include (but not limited to) pasting of tornpages, straightening of pages, un-binding of filesthat cannot be scanned directly. Some documentswhich are folded at the edges may even requireironing to straighten them. Documents should beprepared such that normal scanner can scan it.Page 14 of 15